October 17, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 17, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:21

  Call To Order

  
• 00:01:00

  Approval of Agenda

  
• 00:01:23

  2023-0910

  Approval to renew BL108-21, on-call electrical repair, maintenance, and installation services on an annual contract (January 4, 2024 through January 3, 2025), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, Support Services, and Transportation, with Cleveland Electric Company and LMI Systems, LLC, base bid $742,000.00. This contract is funded 5% by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 00:02:56

  2023-0939

  Approval/authorization to accept grant funds for the Accountability Court from the U. S. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMHSA) over a five year period in the amount of $2,000,000.00. The SAMHSA grant expands substance use disorder treatment services in the Gwinnett County Adult Drug Treatment Court. Approval to enter into an agreement with View Point Health to provide necessary services on behalf of Gwinnett County. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through SAMHSA with no match requirement. (Staff Recommendation: Approval)

  
• 00:05:05

  2023-0861

  Approval to renew RP035-22, on-demand printing services on an annual contract (January 6, 2024 through January 5, 2025), with Digital Xpress Printing, Inc.; Moore Partners, Inc. dba More Business Solutions; Premier Copy, Inc.; and Print Solutions, Inc., base amount $427,500.00. (Staff Recommendation: Approval)

  
• 00:06:14

  2023-0912

  Award OS028-23, purchase of John Deere equipment, to Deere & Company, using competitively procured State of Georgia and Sourcewell contracts, in the amount of $1,212,827.44. (Staff Recommendation: Award)

  
• 00:07:17

  2023-0913

  Approval/authorization to apply for and accept, if awarded, a Recreational Trails Program grant from the Georgia Department of Natural Resources in the amount of $200,000.00. This funding will be used to replace and add signage for the Gwinnett Trail system already constructed or under construction, as well as adding emergency help location signage. If awarded, the County’s match will be $50,000.00, funded by the 2023 SPLOST Program. Approval/authorization for the Chairwoman or designee to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:31

  2023-0917

  Award OS045-23, purchase of a vote by mail automation system, to Quadient, Inc., using a competitively procured State of Georgia contract, in the amount of $401,508.00. (Staff Recommendation: Award)

  
• 00:09:35

  2023-0919

  Award BL138-23, provision of ballot printing and vote by mail ballot processing services on an annual contract (October 18, 2023 through October 17, 2024), to Fort Orange Press, Inc., base bid $708,000.00. (Staff Recommendation: Award)

  
• 00:10:22

  2023-0901

  Award RP010-23, provision of spending accounts on an annual contract (January 1, 2024 through December 31, 2024), to Wex Health, Inc., dba WEX, base amount $100,155.60 (this represents a 31.2% decrease from the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:11:46

  2023-0924

  Award RP028-23, provision of a language learning and language assessment program on an annual contract (October 18, 2023 through October 17, 2024), to Rosetta Stone, LLC and Language Testing International, Inc., base amount $134,800.00 (negotiated cost savings of approximately $12,400.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:14:11

  2023-0896

  Approval to renew OS032-17, provision of firefighters' cancer benefit program on an annual contract (January 1, 2024 through December 31, 2024), with Association County Commissioners of Georgia - Interlocal Risk Management Agency (ACCG-IRMA), base amount $139,794.20. (Staff Recommendation: Approval)

  
• 00:15:01

  2023-0923

  Approval to renew RP008-22, provision of a wellness program on an annual contract (January 1, 2024 through December 31, 2024), with Sharecare, Inc., base amount $1,057,636.00. (Staff Recommendation: Approval)

  
• 00:16:16

  2023-0908

  Award BL106-23, purchase of encryption key management software on an annual contract (October 18, 2023 through October 17, 2024), to vPrime Tech, Inc., base bid $428,240.00. (Staff Recommendation: Award)

  
• 00:18:00

  2023-0881

  Approval to renew BL111-22, purchase of computer hardware, printers, file servers, and peripheral equipment on an annual contract (January 1, 2024 through May 21, 2024), with PC Specialists, Inc. dba Technology Integration Group, base bid $915,872.50. (Staff Recommendation: Approval)

  
• 00:18:48

  2023-0906

  Approval to renew OS046-19, SmartCOP Jail Management System software and support on an annual contract (January 1, 2024 through December 31, 2024), with SmartCOP, Inc., base amount $138,779.81. (Staff Recommendation: Approval)

  
• 00:19:28

  2023-0920

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Harry T. Johnson, consisting of 6,085.3 square feet of permanent utility easement, Tax Parcel No. R6346 006, 4640 Clivedon Terrace, Peachtree Corners, GA, 30092, amount $32,200.00. Subject to approval as to form by the Law Department.

  
• 00:20:55

  2023-0921

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Gina Marie Rhatigan, Shane Patrick Rhatigan, and Specialized Loan Servicing LLC, consisting of 3,078.8 square feet of permanent utility easement, Tax Parcel No. R6346 005, 4645 Clivedon Terrace, Peachtree Corners, GA, 30092, amount $19,800.00. Subject to the approval as to form by the Law Department.

  
• 00:21:50

  2023-0922

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Samuel Chung and Jane Chung, consisting of 40,690 square feet of permanent utility easement, Tax Parcel No. R7197 001, 3657 Suwanee Creek Road, Suwanee, GA, 30024, amount $3,500.00. Subject to approval as to form by the Law Department.

  
• 00:22:52

  2023-0945

  Award BL110-23, purchase of office cubicles, to Hyer Office Furniture, Inc., in the amount of $106,792.95. (Staff Recommendation: Award)

  
• 00:24:06

  2023-0894

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Peachtree Corners for the use of the County Owned 800 MHz System, at no cost. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:25:18

  2023-0911

  Award BL121-23, Gwinnett County Suwanee Public Library HVAC and roofing replacement project, to CGS Waterproofing, LLC, amount not to exceed $495,329.21. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 8% by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:26:33

  2023-0909

  Approval to renew BL118-19, provision of landscaping maintenance services at various County facilities on an annual contract (January 8, 2024 through January 7, 2025), with Visionscapes, Inc., base bid $330,000.00. (Staff Recommendation: Approval)

  
• 00:27:09

  2023-0892

  Approval of incorporation of Britt Street into the Gwinnett County Speed Hump Program. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:11

  2023-0789

  Award BL100-23, provision of inspections, repair, and rehabilitation of aboveground pre-stressed concrete tanks on an annual contract (October 17, 2023 through October 16, 2024), to CROM, LLC and Structural Preservation Systems, LLC, base bid $550,000.00 (this represents a 16.8% decrease from the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:29:20

  2023-0882

  Award BL107-23, Jones Bridge Park stream restoration, to Precision 2000, Inc., amount not to exceed $1,855,889.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:30:25

  2023-0893

  Award BL069-23, Little Suwanee Creek Pump Station, to M.B. Kahn Construction Company, Inc., amount not to exceed $14,498,400.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:31:21

  2023-0918

  Award BL131-23, provision of on-call water and wastewater tank cleaning on an annual contract (November 5, 2023 through November 4, 2024), to Allsouth Environmental Services, LLC, base bid $1,186,216.00. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:32:20

  2023-0819

  Approval to renew OS022-20, purchase of AVEVA Wonderware products and services on an annual contract (October 5, 2023 through October 4, 2024), with InSource Solutions, base amount $1,046,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:33:17

  2023-0930

  Approval to renew RP027-22, provision of control system integration services for the Department of Water Resources Supervisory Control and Data Acquisition (SCADA) Program on an annual contract (December 7, 2023 through December 6, 2024), with MR Systems, LLC, base amount $2,187,975.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on October 9, 2023, Vote 3-0.)

  
• 00:34:28

  2023-0832

  Approval to renew BL082-21, purchase of lead-free water service saddles, couplings, clamps and valves on an annual contract (December 4, 2023 through December 3, 2024), with Delta Municipal Supply Company, Inc. and Ferguson Enterprises, LLC, base bid $585,000.00 (negotiated cost savings of approximately $110,000.00). (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:35:14

  2023-0895

  Approval to renew RP015-21, provision of consultant demand services on an annual contract (January 1, 2024 through December 31, 2024), per the attached justification letter, base amount $28,000,000.00 (negotiated cost savings of approximately $91,000.00). (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:36:07

  2023-0899

  Approval to renew RP036-21, provision of custodial services at various Department of Water Resources facilities on an annual contract (December 1, 2023 through November 30, 2024), with Building Maintenance Services, Inc., base amount $420,000.00. (Staff Recommendation: Approval)

  
• 00:36:51

  2023-0900

  Approval to renew OS040-22, provision of products and services for Varec Biogas equipment on an annual contract (November 2, 2023 through November 1, 2024), with Varec Biogas, a Division of Ovivo USA, LLC, base amount $150,000.00. (Staff Recommendation: Approval)

  
• 00:37:33

  2023-0940

  Approval/authorization for the Chairwoman to execute a Contract Item Agreement (CIA) with the Georgia Department of Transportation (GDOT), for water relocations associated with Martin Farm Road at Suwanee Creek Bridge Replacement project, GDOT P.I. 0015618, for an estimated amount of $112,600.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:38:30

  2023-0942

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County, the Gwinnett County Water and Sewerage Authority, and the City of Lawrenceville to outline the responsibilities of the parties as it pertains to water and road infrastructure improvements within the existing Sandalwood Townhome Development located in the City of Lawrenceville. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on October 9, 2023, Vote 4-0.)

  
• 00:40:01

  Adjournment