April 21, 2020 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, April 21, 2020 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:31

  Call To Order

  
• 00:01:43

  Approval of Agenda

  
• 00:02:36

  2020-0322

  Award BL025-20, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (April 22, 2020 through April 21, 2021), to low responsive bidders, per attached recommendation letter, base bid $200,000.00. (Staff Recommendation: Award)

  
• 00:03:21

  2020-0294

  Approval to renew OS021-18, purchase of trash can liners on an annual contract (June 1, 2020 through May 31, 2021), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services, Transportation, and Water Resources, with Southeastern Paper Group, Inc., utilizing a State of Georgia competitively procured contract, base amount $131,578.00. (Staff Recommendation: Approval)

  
• 00:04:14

  2020-0368

  Award BL041-20, provision of commercial moving services on an annual contract (April 22, 2020 through April 21, 2021), to low responsive bidder, Suddath Relocation Systems of Atlanta, Inc., base bid $152,440.00. (Staff Recommendation: Award)

  
• 00:05:26

  2020-0370

  Award BL042-20, provision of document processing services for voter registrations and elections on an annual contract (April 22, 2020 through April 21, 2021), to Envelopes and Forms, Inc. dba SureBill, base bid $923,650.00. (Staff Recommendation: Award)

  
• 00:06:18

  2020-0320

  Approval/authorization of Change Order No. 1 final to BL078-18 Rhodes Jordan Park Multipurpose Field Conversion with Precision Turf, LLC, decreasing the contract by $23,728.84 and extending the contract completion time by 142 days. The contract amount is adjusted from $2,171,296.00 to $2,147,567.16. This Project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:07

  2020-0321

  Award OS013-20, purchase of two (2) replacement 12-passenger prisoner transport buses, to Peach State Truck Centers, LLC, utilizing a State of Georgia competitively procured contract, $155,980.00. (Staff Recommendation: Award)

  
• 00:08:23

  2020-0343

  Approval/authorization to apply for and accept, if awarded, Public Assistance grant funds for an amount yet to be determined from the Federal Emergency Management Agency (FEMA) and the Georgia Emergency Management Agency (GEMA) to reimburse eligible expenses incurred to address the COVID-19 pandemic through federally declared disaster 4501DR-GA. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law department. (Staff Recommendation: Approval)

  
• 00:09:52

  2020-0344

  Approval/authorization to apply for and accept, if awarded, grant funds authorized through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) for amounts yet to be determined and to be provided by, but not limited to, the following Federal and State agencies, the U.S. Departments of Commerce, Health and Human Services, Homeland Security, Housing and Urban Development, Justice, Labor, and Transportation, the Georgia Department of Transportation, and the Atlanta Regional Commission, to reimburse eligible expenses incurred to address the COVID-19 pandemic. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law department. (Staff Recommendation: Approval)

  
• 00:12:58

  2020-0345

  Approval/authorization to accept a grant award from the Georgia Department of Public Health in the amount of $29,964.00. These funds will be utilized for forensic toxicology testing for suspected drug overdose cases. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through the Georgia Department of Public Health with no matching requirements. (Staff Recommendation: Approval)

  
• 00:14:05

  2020-0393

  Approval/authorization for the Chairman to execute an Agreement with the Gwinnett Convention and Visitors Bureau, Inc., in the amount of $200,000.00 for the Arts In Communities Program. Subject to approval as to form by the Law Department.

  
• 00:15:02

  2020-0374

  Award BL108-19, purchase of medical supplies on an annual contract (April 22, 2020 through April 21, 2021), to low bidders, Bound Tree Medical, LLC; Guardian EMS Products; Henry Schein, Inc.; JGM Business, Inc. dba Globe Medical Surgical Supply Co.; Life-Assist, Inc.; Medline Industries, Inc.; MEDVENDI; Nashville Medical & EMS Products, Inc.; Quadmed, Inc.; S&W Healthcare Corp.; and SZY Holdings, LLC dba Ever Ready First Aid, Inc., per attached bid tabulation, base bid $500,669.96 (this represents a 1% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:16:51

  2020-0297

  Approval to renew OS049, Oracle software licenses and support on an annual contract (May 31, 2020 through May 30, 2021), with Oracle America, Inc., base amount $399,076.09. (Staff Recommendation: Approval)

  
• 00:17:56

  2020-0386

  Approval/authorization for the Chairman to execute a Marketing and Administration Agreement between Gwinnett County, the Gwinnett County Water & Sewerage Authority and The Water Tower at Gwinnett, Inc., a Georgia non-profit corporation, to provide for the operation, management and marketing of the Water Tower Global Innovation Hub @ Gwinnett. Subject to approval as to form by the Law Department.

  
• 00:20:22

  2020-0394

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement for Use of Flock Camera System with the City of Grayson providing Gwinnett County with access to data and information from Flock camera systems to be used for law enforcement purposes. Subject to approval as to form by the Law Department.

  
• 00:21:14

  2020-0273

  Award OS009-20, purchase of three (3) bomb suits, to MED-ENG,LLC, $107,853.00. (Staff Recommendation: Award)

  
• 00:22:06

  2020-0327

  Award OS014-20, purchase of thirty (30) RapidID fingerprint identification devices, to DataWorks Plus, LLC, $107,760.00. (Staff Recommendation: Award)

  
• 00:22:59

  2020-0328

  Award OS012-20, purchase and installation of nine (9) ELSAG license plate recognition (LPR) systems, to Thomas J. Madden & Associates, $180,135.00. (Staff Recommendation: Award)

  
• 00:24:07

  2020-0317

  Approval to accept a grant awarded by the Georgia Emergency Management and Homeland Security Agency (GEMA/HS), in the amount of $50,000.00. The award will be utilized to procure emergency management supplies and equipment. A County match of $50,000.00 is required and will be covered through in-kind personnel salaries. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:25:16

  2020-0341

  Approval/authorization of a Resolution to adopt the updated Hazard Mitigation Plan. (Staff Recommendation: Approval)

  
• 00:26:13

  2020-0340

  Award OS016-20, purchase of MyAvail technology upgrade, to Avail Technologies, Inc., $525,750.00. This contract is funded 80% by the Federal Transit Administration. (Staff Recommendation: Award)

  
• 00:27:25

  2020-0336

  Approval of incorporation into the Gwinnett County Street Lighting Program, Hickory Ridge, estimated upfront installation cost of $0.00, estimated annual revenue and operating cost $3,744.00. Subject approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:14

  2020-0337

  Approval of incorporation into the Gwinnett County Street Lighting Program, Oakdale Woods phase 6, estimated upfront installation cost of $0.00, estimated annual revenue and operating cost $1,430.88. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:56

  2020-0338

  Approval of incorporation into the Gwinnett County Street Lighting Program, Quail Crossing at River Park, estimated upfront installation cost of $10,791.51, estimated annual revenue and operating cost $1,480.05. Subject to approval as to form by the Law Department. Installation funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:29:46

  2020-0339

  Approval of incorporation into the Gwinnett County Street Lighting Program, Burnside subdivision, estimated upfront installation cost of $10,059.76, estimated annual revenue and operating cost $1,840.80. Subject to approval as to form by the Law Department. Installation funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:30:34

  2020-0263

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Samuel A. Martin, III and William Joseph Martin, The Estate of Samuel A. Martin, Jr., William J. Martin, Executor, The Estate of Elaine Martin, William J. Martin, Executor, Collar Shop Properties, LLLP and Samuel A. Martin, III, and their heirs, successors and assigns, on the Collins Industrial Way Project, including authority to execute any and all related documents necessary to consummate the transaction. This agreement involves the purchase of 6.711 acres, more or less, of fee simple right of way, 1.027 acres, more or less, of permanent easement for construction and maintenance of slopes, 0.979 acres, more or less, of permanent drainage easement, and 0.185 acres, more or less, of temporary demolition easement at a cost of $1,762,023.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:32:39

  2020-0371

  Approval/authorization for the Chairman to execute the Fourth Amendment to Lease Agreement between Gwinnett County and the LZU Hangar, LLC. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:24

  2020-0334

  Award OS010-20, provision of products and services for VAG USA equipment on an annual contract (April 22, 2020 through April 21, 2021), to VAG USA, LLC, base amount $200,000.00. (Staff Recommendation: Award)

  
• 00:34:33

  2020-0335

  Award BL014-20, provision of heat tracing and insulation of piping on an annual contract (April 22, 2020 through April 21, 2021), to low bidder, Sinc Electrical Services, base bid $200,000.00. (Staff Recommendation: Award)

  
• 00:35:18

  Adjournment