October 16, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 16, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:24

  Call To Order

  
• 00:03:34

  Approval of Agenda

  
• 00:04:28

  2018-1413

  Approval to renew BL104-15, purchase of miscellaneous paper products on an annual contract (December 16, 2018 through December 15, 2019), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services, Transportation and Water Resources with Dade Paper Company; Gainesville Janitor Supply, Inc.; and Southeastern Paper Group, base bid $322,400.00 (negotiated cost savings of approximately $2,568.00). (Staff Recommendation: Approval)

  
• 00:05:27

  2018-1422

  Award BL089-18, Hudson Nash Farmhouse relocation, to low bidder, Complete Demolition Services, LLC, amount not to exceed $162,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:06:37

  2018-1313

  Approval to renew RP023-15, provide master planning services for park facilities on an annual contract (January 22, 2019 through January 21, 2020), with Barge Design Solutions, Inc.; Lose & Associates, Inc.; and Pond & Company, base amount $100,000.00 (negotiated cost savings of approximately $670.00). This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:07:24

  2018-1416

  Approval to accept educational incentive funding from the Georgia Department of Corrections to assist with educational programming. These funds will be used for the GED and vocational programs at the facility. (Staff Recommendation: Approval)

  
• 00:09:05

  2018-1446

  Approval/authorization of a Resolution approving the issuance by the Urban Redevelopment Agency of Gwinnett County, Georgia of its Revenue Bonds (OFS Property Acquisition Project), Federally Taxable Series 2018 for the purpose of financing the costs of an urban redevelopment project consisting of the acquisition of approximately 103 acres of land, together with the improvements and personal property thereon, located at the intersection of Jimmy Carter Boulevard and Crescent Drive; authorizing the execution and delivery of an Intergovernmental Contract between Gwinnett County and the Urban Redevelopment Agency of Gwinnett County, Georgia relating to the Series 2018 bonds; establishing budgets as necessary; and for other related purposes. Authorization for the Chairman and/or the CFO/Director of Financial Services to execute any and all documents necessary to facilitate the transaction. Subject to approval as to form by the Law Department.

  
• 00:09:54

  2018-1341

  Approval to renew RP012-17, provide workers' compensation claims administration services on an annual contract (January 01, 2019 through December 31, 2019), with Alternative Service Concepts, LLC, base amount $129,889.20. (Staff Recommendation: Approval)

  
• 00:10:44

  2018-1419

  Approval to renew RP005-17, provide examination and testing for protective services on an annual contract (January 01, 2019 through December 31, 2019), with Industrial/Organizational Solutions, Inc. dba I/O Solutions, base amount $337,090.00. (Staff Recommendation: Approval)

  
• 00:11:35

  2018-1438

  Approval to renew BL085-17, purchase of Symantec licenses, renewals, new products, and professional services on an annual contract (November 06, 2018 through November 05, 2019), with PC Specialists, Inc., dba Technology Integration Group, base bid $511,085.74. (Staff Recommendation: Approval)

  
• 00:12:55

  2018-1437

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of David B. McLeroy and Michele A. McLeroy, as joint tenants with right of survivorship and not as tenants in common, 88.91 square feet of required right of way, 513.74 square feet of Permanent Easement for Construction and Maintenance of Wall and Utilities, 637.09 square feet of Permanent Easement for Construction and Maintenance of Slopes and Utilities, and 1,589.45 square feet of 36-Month Temporary Easement for Construction of Driveway, Tax Map No. R6254 178, Intersection Improvement of Holcomb Bridge Road at Thrasher Street, Parcel 4, Zoning R-100, amount $8,520.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. District 2/Howard

  
• 00:14:42

  2018-1398

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, Mahaffey Pickens Tucker, LLP, requests waiver of the 12 month time lapse requirement for zoning. The prior case, RZM2018-00001, was approved for R-TH (Single-Family Residence Townhouse District) by the Board of Commissioners in February, 2018. The applicant is seeking November, 2018 hearing dates for a proposed Change in Conditions (CIC2018-00017) to modify conditions of zoning related to fencing and reduction of the landscaped buffer. The property is located in the 2500 Block of Highpoint Road. District 3/Hunter

  
• 00:16:04

  2018-1386

  Approval/authorization of CCA2018-00001 to amend Appendix B of the Gwinnett County Code of Ordinances entitled "Construction Code" by inserting Section 115, Environmental Sustainability Construction. Subject to approval as to form by the Law Department.

  
• 00:17:05

  2018-1403

  Approval/authorization of a Resolution supporting the Gwinnett Livable Centers Initiative Study of the Sugarloaf area with the Sugarloaf Community Improvement District. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:18:15

  2018-1441

  Approval to accept a grant awarded by the U.S. Department of Justice (DOJ) in the amount of $3,086,637.00. The funds will be used to assist the Gwinnett County Police Department with the transition to the National Incident Based Reporting System (NIBRS) by the January 1, 2021 deadline imposed by the Federal Bureau of Investigations (FBI). The funds will also share in the cost for the Public Safety Solution software and the necessary equipment to support the software that the department will procure to report crime data in compliance with NIBRS. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is funded through DOJ with no matching requirements. (Staff Recommendation: Approval)

  
• 00:20:10

  2018-1439

  Approval/authorization to execute a Performance Partnership Grant Agreement (PPA) between Gwinnett County, the Gwinnett County Office of Emergency Management (OEM) and the Georgia Emergency Management & Homeland Security Agency (GEMHSA) and to accept a grant awarded by the Georgia Emergency Management & Homeland Security Agency (GEMHSA) in the amount of $50,000.00. The funds will be utilized to complete the GEMA/HS Local Annual Work Plan, support emergency management training and exercises and expand capability of the crisis management software. A County match of $50,000.00 is required and will be covered through in-kind personnel salaries. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:56

  2018-1459

  Award BL064-18, to renovate the former morgue space at Police Headquarters for a Crime Scene Investigation Processing Laboratory, to the low bidder, Peachtree Construction Services, Inc., amount not to exceed $291,596.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:47

  2018-1401

  Approval to renew BL130-15, HVAC system maintenance services for various County facilities on an annual contract (January 01, 2019 through December 31, 2019), with United Maintenance, Inc., base bid $684,000.00. Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. (Staff Recommendation: Approval)

  
• 00:23:29

  2018-1458

  Award BL102-18, purchase of stream and wetland credits within the Chattahoochee River Basin, to low bidders, ACF River Basin Group, LLC and TCP II Holdings, LLC, amount not to exceed $192,118.00. This contract is funded by the 2014 SPLOST program. District 4/Heard (Staff Recommendation: Award)

  
• 00:24:36

  2018-1461

  Award BL098-18, Holcomb Bridge Road roadway improvement project, to low bidder, CMES, Inc., amount not to exceed $521,183.00. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST program and the City of Norcross. District 2/Howard (Staff Recommendation: Award)

  
• 00:25:29

  2018-1404

  Approval of incorporation into the Gwinnett County Street Lighting Program, Brighton Place. There are no upfront capital installation costs and estimated annual revenue and operating costs are $417.90. Subject to approval as to form by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:26:12

  2018-1405

  Approval of incorporation into the Gwinnett County Street Lighting Program, River Chase. There are no upfront capital installation costs and estimated annual revenue and operating costs are $357.00. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:26:48

  2018-1406

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Sandy Springs for roadway improvements and the installation of pedestrian facilities along Spalding Drive from Winters Chapel Road to SR 140/Holcomb Bridge Road. The City will reimburse the County 100% of the cost of this City requested project improvement which is estimated to be $1,068,537.00. Subject to approval as to form by the Law Department. Approval/authorization for the Chairman to sign any and all related documents. District 2/Howard (Staff Recommendation: Approval)

  
• 00:27:49

  2018-1408

  Approval/authorization for the Chairman to execute an agreement with Run the Reagan, Inc. for the Run the Reagan event to be held February 23, 2019. Subject to approval as to form by the Law Department. No cost associated. (Staff Recommendation: Approval)

  
• 00:28:23

  2018-1402

  Approval to renew RP016-16, consultant demand services on an annual contract (January 01, 2019 through December 31, 2019), per the attached recommendation letter, base amount $20,500,000.00 (negotiated cost savings of approximately $369,000.00). (Staff Recommendation: Approval)

  
• 00:29:28

  2018-1409

  Award RP013-18, provision of supplemental consultant demand services on an annual contract (January 01, 2019 through December 31, 2019), per the attached recommendation letter, base amount $5,500,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:30:27

  2018-1410

  Award OS029-18, products and services for Zenon Environmental equipment on an annual contract (October 17, 2018 through October 16, 2019), to SUEZ Treatment Solutions, Inc., base amount $200,000.00. (Staff Recommendation: Award)

  
• 00:31:05

  2018-1442

  Award RP019-18, on-call water and wastewater tank cleaning on an annual contract (November 05, 2018 through November 04, 2019), to the highest scoring firm, Allsouth Environmental Services, Inc., base amount $750,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:32:03

  2018-1397

  Approval of Change Order No. 1 to BL111-17, Big Flat Creek Gravity Sewer and Force Main with John D. Stephens, Inc., increasing the contract by $474,904.90. The contract amount is adjusted from $5,838,052.00 to $6,312,956.90. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:33:09

  2018-1453

  Approval of Change Order No. 1 Final to BL048-17, 48-Inch PCCP Critical Crossing Replacement (SR316 & Cedars Road) project with John D. Stephens, Inc., increasing the contract by $454,778.38 and extending the contract completion time by thirty one (31) days. The contract amount is adjusted from $3,990,800.00 to $4,445,578.38. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:34:19

  Adjournment