December 06, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, December 6, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:59

  Call To Order

  
• 00:04:03

  Approval of Agenda

  
• 00:04:53

  2016-1128

  Award RP019-16, provision of inmate healthcare on an annual contract (January 01, 2017 through December 31, 2017), Departments of Corrections and Sheriff, to the highest scoring firm, Correct Care Solutions, LLC, base amount $8,073,072.00 (negotiated cost savings of approximately $337,550.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:05:54

  2016-1132

  Award BL093-16, purchase and installation of fence on an annual contract (December 21, 2016 through December 20, 2017), Departments of Community Services and Water Resources, to overall low bidders, Elite Fence Company, LLC and Chapman Fence Company, base bid $300,000.00 (this represents a 10% decrease from the previous contract). This contract is funded 59% by the 2014 SPLOST Program, 25% by the Water & Sewer Operating Fund, 8% by the Stormwater Operating Fund and 8% by the Recreation Fund. (Staff Recommendation: Award)

  
• 00:06:42

  2016-1135

  Award BL095-16, purchase of meat, cheese, fish and poultry on an annual contract (December 17, 2016 through December 16, 2017), Departments of Community Services, Corrections and Sheriff, to low bidders, Performance Foodservice; S&S Institutional Foods dba Samples Foods; and Sutherlands Foodservice, Inc., per attached recommendation letters, base bid $893,457.64. This contract is funded 9% by a grant from the Atlanta Regional Commission. (Staff Recommendation: Award)

  
• 00:07:34

  2016-1153

  Award RP026-16, provision of internal audit services on an annual contract (January 01, 2017 through December 31, 2017), to the highest scoring firm, RSM US, LLP, base amount $389,000.00 (negotiated cost savings of approximately $10,000.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:08:36

  2016-1022

  Approval/authorization of the order appointing the below listed individuals to serve as Senior Magistrates of the Magistrate Court of Gwinnett County, for the term of office commencing January 01, 2017 through December 31, 2020. James R. Argo, Jr., Ernest R. Bennett, Michelle M. Knight, Emily P. Powell, Kenneth M. Sissel

  
• 00:10:04

  2016-1086

  Approval to accept donations received by Gwinnett County Parks and Recreation for the period of April 01, 2016 through September 30, 2016 in the amount of $10,254.00. (Staff Recommendation: Approval)

  
• 00:10:51

  2016-1148

  Approval to rescind award to Home Care Solutions, LLC, for the north side section and re-award RP020-16, provide pre-approved, non-emergency medical transportation for seniors on an annual contract (October 19, 2016 through October 18, 2017), to OWL, Inc., base amount $75,000.00. (Staff Recommendation: Approval)

  
• 00:11:40

  2016-1177

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with the University of Georgia Cooperative Extension Service for Extension staff funding. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:40

  2016-1107

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease in assessed value of $9,993,220.00 for tax years 2011 thru 2016. (Staff Recommendation: Approval)

  
• 00:13:40

  2016-1108

  Approval to renew RP006-13, provide property and casualty insurance coverage/services on an annual contract (January 01, 2017 through December 31, 2017), with Arthur J. Gallagher Risk Management Services, Inc.; Marsh USA, Inc.; and Willis Insurance Services of Georgia, Inc., base amount $2,839,946.00. (Staff Recommendation: Approval)

  
• 00:14:27

  2016-1149

  Approval of the October 31, 2016 Monthly Financial Status Report and ratification of all budget amendments. Approval of a resolution amending the FY2016 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: Approval)

  
• 00:17:19

  2016-1126

  Award OS038-16, purchase of a Sutphen 70 foot mid-mount platform ladder truck, to Sutphen Corporation, $975,100.00. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:18:44

  2016-1133

  Award RP024-16, emergency medical patient billing services on an annual contract (January 01, 2017 through December 31, 2017), to the highest scoring firm, Digitech Computer, Inc., base amount $717,750.00 (negotiated cost savings of approximately $15,250.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:19:27

  2016-1103

  Approval to accept donations received as of November 08, 2016 in the amount of $2,575.00. These funds will be utilized to purchase fire and life safety materials. (Staff Recommendation: Approval)

  
• 00:20:03

  2016-1137

  Approval to renew OS128, countywide wireless voice and data services on an annual contract (April 01, 2017 through March 31, 2018) utilizing a competitively procured agreement with the State of Georgia and Georgia Technology Authority (GTA) with all service providers per the attached recommendation letter, base amount $1,901,755.00. (Staff Recommendation: Approval)

  
• 00:21:09

  2016-1139

  Approval to renew OS014, SAP enterprise resource planning and customer relationship management applications software and maintenance support on an annual contract (January 01, 2017 through December 31, 2017), with SAP Public Services, Inc., base amount, $1,030,579.57. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:58

  2016-1141

  Approval to increase PA001-15, installation and removal services for radios, mobile data terminals (MDTs) and affiliated equipment on an annual contract (February 15, 2016 through February 14, 2017), with Mobile Communications of Gwinnett, increase base bid from $95,000.00 to $139,336.00. (Staff Recommendation: Approval)

  
• 00:23:05

  2016-1100

  Approval/authorization for South Bogan Road at Kilgore Road Intersection Improvement Project, for Declaration of taking condemnation proceedings regarding the property of William W. Saxon and Carolyn H. Saxon, 5,808.79 square feet of Permanent Easement for Construction and Maintenance of Slopes, 1,933.60 square feet of Permanent Easement for Drainage and 1,030.526 square feet of 24-month Temporary Easement for Construction of Drives for Tax Map R7220 009, Parcel 11, Zoning R-100, amount $5,350.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 4/Heard

  
• 00:24:36

  2016-1104

  Approval/authorization for U. S. Highway 29/State Route 8 Sidewalks (Jimmy Carter Boulevard to Mimosa Drive) for Declaration of Taking condemnation proceedings regarding the property of Preferred Real Estate Equities, Inc., Branch Banking and Trust Company, as successor by merger to Bank Atlanta, 601.95 square feet of Required Right of Way and 482.39 square feet of Permanent Easement for Construction and Maintenance of Slopes for Tax Map R6140 009, Parcel 2, Zoning C-2, amount $19,650.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 2/Howard

  
• 00:25:58

  2016-1134

  Award BL110-16, installation of polycrete flooring, to low bidder, CentiMark Corporation, amount not to exceed $126,853.00. (Staff Recommendation: Award)

  
• 00:26:40

  2016-1111

  Award OS039-16, purchase of two dump trucks and miscellaneous road repair equipment, to G. J. & L., Inc.; Peach State Truck Centers, LLC; and Tiger Corporation, utilizing State of Georgia competitively procured contracts, per the attached quotes, $468,479.19. (Staff Recommendation: Award)

  
• 00:27:48

  2016-1125

  Award BL094-16, Gwinnett County Buford Human Services Center renovation project, to low bidder, Beatty Construction, Inc., amount not to exceed $1,758,000.00. Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 62% by the Capital Project Fund and 38% by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:29:00

  2016-1121

  Approval of Change Order No. 1 and Final to BL035-15, Simpsonwood Property Demolition Project, with Complete Demolition Services, LLC, reducing the contract by $215,160.00. The contract amount is adjusted from $922,500.00 to $707,340.00. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:30:04

  2016-1127

  Award BL107-16, Skyland Drive (Street Deville to Eldorado Place) pedestrian safety improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed, $185,747.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:30:58

  2016-1129

  Award BL108-16, South Bogan Road at Kilgore Road safety and alignment project, to low bidder, CMES, Inc., amount not to exceed, $1,171,062.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:31:52

  2016-1140

  Approval/authorization for Chairman to execute a Force Account Agreement with Georgia Power Company on the South Bogan Road at Kilgore Road project. Total: $138,516.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:32:31

  2016-1138

  Approval/authorization for the Chairman to execute a Force Account Agreement with Buford Gas on the South Bogan Road at Kilgore Road project, M-0903. Total: $249,575.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:33:11

  2016-1143

  Award OS041-16, purchase, support and maintenance of TransTrack Manager, to TransTrack Systems, Inc., $180,850.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the Federal Transit Administration Grant and 20% by the Local Transit Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:34:13

  2016-1101

  Approval/authorization of a Resolution that will allow for policies and procedures for locating public art in the County right-of-way. Subject to approval as to form by the Law Department. No cost associated. (Staff Recommendation: Approval)

  
• 00:36:04

  2016-1131

  Approval to renew RP021-15, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2017 through December 31, 2017), with Moreland Altobelli Associates, Inc., base amount $5,160,000.00. This contract is funded 60% by the 2014 SPLOST Fund, 34% by the 2009 SPLOST Fund, 5% by the Capital Project Fund, and 1% by the Grant Fund. (Staff Recommendation: Approval)

  
• 00:37:02

  2016-1102

  Approval/authorization for the Chairman to execute an agreement with Lilburn Community Improvement District (CID) for various transportation studies in the US 29 / Lawrenceville Highway Corridor. Total estimated cost for all three studies is $112,500.00, with a maximum contribution of $75,000.00 from the County. The CID will be responsible for all remaining cost. The County's portion is funded by the 2014 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:38:08

  2016-1090

  Approval to renew BL111-15, landfill disposal of bio-solids and grit and screenings on an annual contract (January 01, 2017 through December 31, 2017), with Advanced Disposal Services Atlanta, LLC, base bid $2,500,000.00. (Staff Recommendation: Approval)

  
• 00:39:20

  2016-1091

  Approval to renew BL077-14, installation, replacement and/or relocation of stormwater culverts, pipes and appurtenances on an annual contract (January 01, 2017 through December 31, 2017), with The Dickerson Group, Inc., base bid $13,000,000.00. This contract is funded 73% by the Stormwater Renewal & Extension Fund, 19% by the Water & Sewer Renewal & Extension Fund and 8% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:40:26

  Adjournment