October 18, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, October 18, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:23:42

  Call To Order

  
• 00:25:02

  Approval of Agenda

  
• 00:25:48

  2016-0946

  Award BL078-16, construction and repair of trails on an annual contract (October 19, 2016 through October 18, 2017), to low bidder, Steele & Associates, Inc., base bid $135,901.00. This contract is funded 66.2% by the 2009 SPLOST Program and 33.8% by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:26:52

  2016-0969

  Award RP020-16, provide pre-approved, non-emergency medical transportation for seniors on an annual contract (October 19, 2016 through October 18, 2017), to the highest scoring firms, Home Care Solutions, LLC and OWL, Inc., base amount $150,000.00 (negotiated cost savings of approximately $7,800.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:27:43

  2016-0940

  Approval/authorization of Change Order No. 2 to BL126-15 Construction of Gymnasium at George Pierce Park with Headley Construction Corp, increasing the amount by $10,280.80 and extending the contract completion time by eleven (11) days. The contract amount is adjusted from $3,370,214.02 to $3,380,494.82. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:28:33

  2016-0975

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with Ninth District Opportunity, Inc. for the use of classrooms, playground, office space, and kitchen at the Norcross Human Services Center. Ninth District Opportunity, Inc. operates a Head Start program and provides other preschool services at the Norcross Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:29:26

  2016-0976

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with Gwinnett Board of Health for the use of offices and complementing space at the Norcross Human Services Center. Gwinnett Board of Health operates a health clinic and provides health services at the Norcross Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:07

  2016-0977

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with View Point Health for the use of offices and complementing space at the Norcross Human Services Center. View Point Health operates a mental health clinic at the Norcross Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:46

  2016-0985

  Approval/authorization to execute any and all documents necessary to accept the donation by Landman, Inc., of a 0.20-acre tract of land known as Tax Parcel No. R6187 062 located on Singleton Road in Norcross, Georgia. All documents are subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:31:29

  2016-0930

  Approval/authorization for the Chairman to execute a contract with Good Samaritan Health Center of Gwinnett, in the amount of $100,000.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Staff Approval)

  
• 00:33:10

  2016-0931

  Approval/authorization for the Chairman to execute a contract with the Hope Clinic, in the amount of $300,000.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Staff Approval)

  
• 00:33:36

  2016-0973

  Approval to renew BL056-15, purchase of medical supplies on an annual contract (November 04, 2016 through November 03, 2017), per the attached recommendation letter, base bid $380,000.00 (negotiated cost savings of approximately $4,787.75). (Staff Recommendation: Approval)

  
• 00:34:28

  2016-0932

  Approval/authorization to accept a $44,000.00 grant from Georgia Emergency Management Homeland Security Agency (GEMHSA). These funds will be utilized to purchase search and rescue equipment, shoring equipment, load bearing harnesses, scene lighting, communications equipment/tri-band radios, various equipment maintenance/replacement, and shipping costs for the Georgia Search and Rescue (GSAR) truck. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through GEMHSA with no matching requirement. (Staff Recommendation: Approval)

  
• 00:35:27

  2016-0933

  Approval/authorization to accept an $18,000.00 grant from the Georgia Emergency Management Homeland Security Agency (GEMHSA). These funds will be utilized to purchase metering equipment, sampling equipment, personal protective equipment, and various equipment maintenance/replacement for our Hazardous Materials Team. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through GEMHSA with no matching requirement. (Staff Recommendation: Approval)

  
• 00:36:17

  2016-0945

  Approval to renew RP020-14, provision of an on-site health and wellness center on an annual contract (January 01, 2017 through December 31, 2017), with Healthstat, Inc., base amount $890,764.00. (Staff Recommendation: Approval)

  
• 00:37:09

  2016-0820

  Approval to renew BL131-12, purchase of computer hardware, printers, file servers, and peripheral equipment on an annual contract (January 01, 2017 through December 31, 2017), with PC Specialists, Inc., dba Technology Integration Group, base bid $365,974.00. (Staff Recommendation: Approval)

  
• 00:38:04

  2016-0966

  Approval to renew OS018, support and maintenance for Manatron tax system on an annual contract (January 01, 2017 through December 31, 2017), with Manatron, Inc., base amount $740,098.75. (Staff Recommendation: Approval)

  
• 00:38:46

  2016-0902

  Approval/authorization for Pleasant Hill Road at Club Drive, for Declaration of Taking condemnation proceedings regarding the property of Woodcreek Associates, L.P., State Bank and Trust Company, 3,428.17 square feet of Required Right of Way, 7,473.14 square feet of Permanent Easement for Construction and Maintenance of Slopes and 1,957.35 square feet of 24 month Temporary Easement for Construction of Driveways for Tax Map R6182 010, Parcel 2, Zoning C-2, amount $71,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:40:15

  2016-0904

  Approval/authorization for Pleasant Hill Road at Club Drive, for Declaration of Taking condemnation proceedings regarding the property of Woodcreek Associates, L.P., State Bank and Trust Company, 2,881.62 square feet of Required Right of Way, 2,379.26 square feet of Permanent Easement for Construction and Maintenance of Slopes and 1,250.61 square feet of Permanent Easement for Construction and Maintenance of Wall for Tax Map R6182 472, Parcel 4, Zoning C-2, amount $115,950.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:41:36

  2016-0993

  Approval of Waiver of Time Lapse Requirement for zoning. The applicant, O. David Denard, requests a waiver of the 12 month time lapse requirement for zoning. The prior cases, CIC2016-00001, SUP2016-00003, and SUP2016-00004, were denied without prejudice for automobile and motorcycle customization, modification, and repair by the Board of Commissioners in January, 2016. The applicant is seeking November, 2016 hearing dates for a proposed Change in Conditions (CIC2016-00026) & Special Use Permits (SUP2016-00063) to allow for a towing and wrecker service and storage lot. The property is located in the 2400-2500 blocks of Pleasantdale Road. District 2/Howard

  
• 00:43:13

  2016-0967

  Award BL083-16, provision of landscaping maintenance services at various Police facilities on an annual contract (October 18, 2016 through October 17, 2017), to low responsive bidder, ACS Landscape Management, Inc., base bid $116,580.00. (Staff Recommendation: Award)

  
• 00:44:14

  2016-0903

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Homeland Security Agency (GEMHSA) in the amount of $6,000.00. These funds were awarded to the Gwinnett County Police Department's Hazardous Device Unit (HDU) and will be used to purchase supplies and equipment for the HDU-K9. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 100% funded through GEMSHA with no matching requirements. (Staff Recommendation: Approved)

  
• 00:44:57

  2016-0948

  Approval/authorization of a Resolution to adopt the updated Gwinnett County Emergency Operations Plan. (Staff Recommendation: Approve)

  
• 00:46:00

  2016-0965

  Approval to renew BL114-15, traffic signal and intelligent transportation system (ITS) demand services on an annual contract (January 01, 2017 through December 31, 2017), with The ComTran Group, Inc.; North Cherokee Electrical Contractors, Inc.; and Over and Under General Contractors, Inc., base bid $570,327.00. This contract is funded 55% by the General Fund and 45% by the 2009 SPLOST Fund. (Staff Recommendation: Approval)

  
• 00:47:06

  2016-0892

  Award BL080-16, purchase of lead-free water service saddles, couplings, clamps and valves on an annual contract (October 19, 2016 through October 18, 2017), to low bidders, Delta Municipal Supply Company; Ferguson Enterprises, Inc.; HD Supply Waterworks; Southern Pipe and Supply; and The Vellano Corporation, per the attached recommendation letter, base bid $260,000.00 (this represents a 1.56% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:48:02

  2016-0970

  Award RP016-16, consultant demand services on an annual contract (January 01, 2017 through December 31, 2017), per the attached recommendation letter, base amount $26,500,000.00. Contracts to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:49:25

  2016-0972

  Award BL081-16, purchase of solids dewatering and thickening polymer on an annual contract (October 19, 2016 through October 18, 2017), to low bidder, Polydyne, Inc., base bid $1,400,000.00 (this represents a 7% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:50:20

  2016-0894

  Approval to renew RP022-14, document processing services for the Department of Water Resources on an annual contract (November 18, 2016 through November 17, 2017), with Envelopes and Forms, Inc., dba SureBill, base amount $1,350,000.00. (Staff Recommendation: Approval)

  
• 00:51:07

  2016-0942

  Approval to renew BL083-13, provision of grounds maintenance at various Department of Water Resources facilities on an annual contract (October 30, 2016 through October 29, 2017), with NGL & Erosion Control Group, LLC formerly known as North Georgia Landscaping and Construction Group, LLC, base bid $300,000.00. (Staff Recommendation: Approval)

  
• 00:51:50

  2016-0943

  Approval to renew BL108-15, provision of inspection and repair services for fire hydrants on an annual contract (January 01, 2017 through December 31, 2017), with American Flow Services, LLC and Georgia Hydrant Services, Inc., base bid $625,000.00. (Staff Recommendation: Approval)

  
• 00:52:48

  2016-0944

  Approval to renew BL097-12, provision of meter reading services on an annual contract (January 01, 2017 through December 31, 2017), with Corix Utilities (US), Inc., base bid $2,800,000.00 (negotiated cost savings of approximately $53,712.84). (Staff Recommendation: Approval)

  
• 00:53:23

  2016-0968

  Approval to renew BL103-15, on-call services for the provision of lighting inspection and condition assessment, installation and repair on an annual contract (December 16, 2016 through December 15, 2017), with LMI Systems, Inc., base bid $150,000.00. (Staff Recommendation: Approval)

  
• 00:55:13

  Adjournment