December 01, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, December 1, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:04:01

  Call To Order

  
• 00:04:59

  Approval of Agenda

  
• 00:05:51

  2015-1195

  Approval to accept the resignation of Barbara Brack from the Gwinnett Historical Restoration and Preservation Board. Term Expires December 31, 2018. District 2/Howard

  
• 00:06:17

  2015-1196

  Approval to fill the unexpired term of Barbara Brack from the Gwinnett Historical Restoration and Preservation Board. Term Expires December 31, 2018. District 2/Howard

  
• 00:06:36

  2015-1191

  Award RP011-15 and RP017-15, provision of wrecker services on an annual contract (January 01, 2016 through December 31, 2016), Departments of Police and Support Services, to the highest scoring firms, Lance Wrecker Service, Inc.; Statewide Wrecker Service, Inc.; and Willard Wrecker Service, Inc., per the attached recommendation letters, base amount $160,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:07:46

  2015-1145

  Award BL125-15, Pinckneyville wall renovation, to low bidder, Bayne Development Group, LLC, amount not to exceed $218,200.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:08:38

  2015-1146

  Award BL117-15, Ronald Reagan Park renovation, to low bidder, Multiplex, LLC, amount not to exceed $1,116,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 91% by the 2014 SPLOST Fund and 9% by Georgia Department of Natural Resources grant. District 2/Howard (Staff Recommendation: Award)

  
• 00:09:37

  2015-1119

  Approval to renew RP019-13, on-demand printing services on an annual contract (January 06, 2016 through January 05, 2017), with Design Type, Inc.; Digital Xpress Printing, Inc.; More Business Solutions; and Printing Trade Company, Inc., base amount $275,000.00. (Staff Recommendation: Approval)

  
• 00:10:24

  2015-1138

  Approval/authorization to execute a Memorandum of Understanding with the Executive Board of the Atlanta-Carolinas High Intensity Drug Trafficking Area (HIDTA) to provide funding for up to three full time prosecutors for the purpose of providing legal and prosecution services to the Atlanta-Carolinas HIDTA. HIDTA will reimburse the County for salaries and benefits in an amount not to exceed $128,000.00 per position. This MOU replaces the MOU originally approved in 2007. Authorization for Chairman or designee to execute this MOU subject to approval as to form by the Law Department.

  
• 00:12:15

  2015-1136

  Award OS037-15, upgrade and maintenance renewal for risk management and claims administration system software (RMIS) on a multi-year contract, to Marsh ClearSight, LLC formerly known as CS Stars, LLC. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $101,801.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of three (3) years, total base amount $305,403.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:13:32

  2015-1142

  Award RP022-15, provide data collection of new residential construction, data confirmation, mass appraisal and residential appeal assistance on a multi-year contract, to the highest scoring firm, LMC, Inc. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $550,000.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $4,041,820.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:14:39

  2015-1108

  Approval to renew RP006-13, provide property and casualty insurance coverage/services on an annual contract (January 01, 2016 through December 31, 2016), with Arthur J. Gallagher Risk Management Services, Inc.; Marsh USA, Inc.; and Willis Insurance Services of Georgia, Inc., base amount $2,794,446.00. (Staff Recommendation: Approval)

  
• 00:15:23

  2015-1139

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease in assessed value of $5,040,980.00 for tax years 2008 thru 2015. (Staff Recommendation: Approval)

  
• 00:16:20

  2015-1140

  Approval to renew BL110-13, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (January 17, 2016 through January 16, 2017), with Creative Office Solutions, LLC; PC Specialists, Inc. d/b/a Technology Integration Group; Rasix Computer Center, Inc. d/b/a Academic Supplier; and The Tree House, Inc., base bid $106,703.07. (Staff Recommendation: Approval)

  
• 00:17:04

  2015-1158

  Approval of the October 31, 2015 Monthly Financial Status Report and ratification of all amendments. Approval of a resolution amending the FY2015 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: Approval)

  
• 00:21:52

  2015-1110

  Approval/authorization to accept funding from the Michigan Public Health Institute (MPHI) to participate as a Super Site Selection for Sound Off Program. Funding for the program is available from a grant awarded by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) to Michigan Public Health Institute (MPHI). Approval for the Chairman, or designee to sign any necessary grant documents subject to Law Department approval as to form. (Staff Recommendation: Approval)

  
• 00:23:34

  2015-1141

  Approval to renew BL116-14, individual stop loss coverage on an annual contract (January 01, 2016 through December 31, 2016), with Amalgamated Life Insurance Company, base bid $813,415.20 (negotiated cost savings of approximately $38,000.00). (Staff Recommendation: Approval)

  
• 00:24:20

  2015-1128

  Award RP020-15, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2016 through January 09, 2017), to the highest scoring firm, The Sanborn Map Company, Inc., base amount $203,740.00 (negotiated cost savings of approximately $4,157.96). Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:25:48

  2015-1129

  Approval to renew OS002, maintenance contract for the 800 MHz radio system, (January 01, 2016 through December 31, 2016), with Motorola Solutions, Inc., $2,478,431.04 (reflects a 5% pre-pay discount of $130,443.74). Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Approval)

  
• 00:26:36

  2015-1166

  Approval/authorization to repeal Article III of Chapter 42 of the Gwinnett County Code of Ordinances entitled Noise in its entirety, and replace it with a new Chapter 42, Article III, entitled Noise Control. Subject to review and approval as to form by the Law Department.

  
• 00:27:26

  2015-1100

  Approval to accept and appropriate year-to-date donations from May to October 2015 made to Gwinnett Animal Welfare and Enforcement Shelter.

  
• 00:28:17

  2015-1130

  Award BL087-15, construction of a new medical examiner's office and morgue building, to low bidder, McKnight Construction Co., Inc., amount not to exceed $5,738,200.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:29:21

  2015-1127

  Approval/authorization for the Chairman to declare a 0.2367-acre portion of right-of-way previously identified as tax parcel 5012 010A as surplus, dispose of it in accordance with O.C.G.A. 32-7-4, and execute any and all documents necessary to complete said transaction. All documents are subject to review and approval as to form by the Law Department. District3/Hunter (Staff Recommendation: Approval)

  
• 00:30:21

  2015-1117

  Award BL127-15, Old Norcross Road (Langford Road-Ingram Road) pedestrian safety improvement project, to low bidder, CMES, Inc., amount not to exceed $302,762.90. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. Districts 1/Brooks and 2/Howard (Staff Recommendation: Award)

  
• 00:31:19

  2015-1165

  Approval/authorization for Chairman to execute Agreement with Run the Reagan, Inc. for the Run the Reagan event to be held on April 16, 2016, subject to approval as to form by the Law Department. No cost associated. (Staff Recommendation: Approval)

  
• 00:32:06

  2015-1131

  Award BL105-15, purchase of citric acid on an annual contract (December 02, 2015 through December 01, 2016), to low bidder, Brenntag Mid-South, base bid $825,000.00 (this represents an 18% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:32:55

  2015-1132

  Award BL111-15, landfill disposal of bio-solids and grit and screenings on an annual contract (January 01, 2016 through December 31, 2016), to low bidder, Advanced Disposal Services Atlanta, LLC, base bid $2,700,000.00 (this represents a 13.5% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:33:48

  2015-1133

  Award BL110-15, Johnson Road water main replacement, to low bidder, Strack, Inc., amount not to exceed $1,002,430.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:34:28

  2015-1134

  Award BL088-15, F. Wayne Hill Water Resources Center bioreactor basins (BRB) mixer & nitrified recycle (NRCY) pump replacement, to low bidder, RTD Construction, Inc., amount not to exceed $7,069,345.24. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:35:18

  2015-1135

  Award OS034-15, purchase of parts, products, services and training for calibration, repair and replacement of Hach equipment (January 01, 2016 through December 31, 2016), to Hach Company, base amount $500,000.00. Authorization for the Chairman to execute contract subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:35:58

  2015-1137

  Award BL108-15, provision of inspection and repair services for fire hydrants on an annual contract (January 01, 2016 through December 31, 2016), Section A to low responsive bidder, American Flow Services, LLC and Section B to low bidder, Georgia Hydrant Services, Inc., base bid $505,026.00. (Staff Recommendation: Award)

  
• 00:36:58

  2015-1143

  Award BL106-15, purchase of pebble quick lime on an annual contract (January 18, 2016 through January 17, 2017), to low responsive bidder, Cheney Lime & Cement Company, Inc., base bid $200,000.00. (Staff Recommendation: Award)

  
• 00:37:30

  2015-1144

  Approval to renew BL097-14, purchase of caustic soda on an annual contract (December 16, 2015 through December 15, 2016), with Allied Universal Corporation, base bid $351,500.00. (Staff Recommendation: Approval)

  
• 00:38:12

  2015-1147

  Approval to renew OS004-15, purchase of parts, products, services and training for JWC Environmental equipment on an annual contract (January 01, 2016 through December 31, 2016), with JWC Environmental, base amount $350,000.00. (Staff Recommendation: Approval)

  
• 00:39:05

  Adjournment