November 17, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, November 17, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:45

  Call To Order

  
• 00:04:44

  Approval of Agenda

  
• 00:05:29

  2015-1113

  Approval to accept the resignation of Barbara "Babs" Wagoner from the Gwinnett County Public Library Board. Term Expires December 31, 2016. District 1/Brooks

  
• 00:05:59

  2015-1067

  Approval to renew BL094-14, provision of plumbing, repair, maintenance, and installation services on an annual contract (January 01, 2016 through December 31, 2016), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services, Water Resources, and the Sheriff's Department, with The Dickerson Group, Inc., base bid $499,000.00 (negotiated cost savings of approximately $16,465.00). (Staff Recommendation: Approval)

  
• 00:06:41

  2015-1070

  Approval to renew BL125-11, on-call electrical repair, maintenance, and installation services on an annual contract (January 04, 2016 through January 03, 2017), Departments of Community Services, Fire and Emergency Services, Support Services and the Sheriff's Department, with Cleveland Electric Company and LMI Systems, Inc., base bid $242,431.00 (negotiated cost savings of approximately $6,060.78). (Staff Recommendation: Approval)

  
• 00:07:19

  2015-1076

  Approval to renew RP030-11, provision of audit services on an annual contract (January 01, 2016 through December 31, 2016), Department of Information Technology Services and Office of the County Administrator, with Experis Finance US, LLC, base amount $415,000.00 (negotiated cost savings of approximately $4,068.00). (Staff Recommendation: Approval)

  
• 00:08:09

  2015-0913

  Approval of a resolution of the Gwinnett County Board of Commissioners formally requesting the Grand Jury appoint four (4) additional Boards of Equalization for 2016. All documents are subject to review and approval as to form by the Law Department.

  
• 00:08:37

  2015-1097

  Approval to renew OS142, online case filings and court payment services on an annual contract (January 01, 2016 through December 31, 2016), with Tyler Technologies, Inc., utilizing a Clayton County competitively procured agreement, estimated revenue $320,000.00. (Staff Recommendation: Approval)

  
• 00:09:04

  2015-1093

  Award BL100-15, Lenora Park baseball playground renovation, to low responsive bidder, Southern Playgrounds, Inc., amount not to exceed $126,794.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 3/Hunter (Staff Recommendation: Award)

  
• 00:09:50

  2015-1034

  Award OS036-15, maintenance of Lifepak 15 and Lifepak 12 monitor/defibrillators to include accessories and repair parts on a multi-year contract, to Physio Control, Inc. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $120,230.90. This contract may be automatically renewed on an annual basis for a total lifetime contract term of four (4) years, total base amount $480,923.60. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:11:04

  2015-1077

  Approval to accept donations received as of October 21, 2015 in the amount of $905.00. These funds will be utilized to purchase fire and life safety materials. (Staff Recommendation: Approval)

  
• 00:11:40

  2015-0927

  Approval to renew RP004-13, comprehensive wellness program on an annual contract and approval of change order no. 1 (January 01, 2016 through December 31, 2016), with Asset Health, Inc., base amount $720,000.00. Authorization for Chairman to execute change order subject to approval as to form by the Law Department. Change order to follow award. (Staff Recommendation: Approval )

  
• 00:12:39

  2015-1092

  Approval to renew RP020-14, provision of an on-site health and wellness center on an annual contract and approval of change order no. 1 (January 01, 2016 through December 31, 2016), with Healthstat, Inc., base amount $865,000.00. Authorization for Chairman to execute change order subject to approval as to form by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:15:11

  2015-1073

  Award RP009-15, implementation of the FileNet system upgrade project, to the highest scoring firm, Fairfax Data Systems, Inc., base amount $422,400.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:16:53

  2015-1078

  Approval to renew OS014, SAP enterprise resource planning and customer relationship management applications software and maintenance support on an annual contract (January 01, 2016 through December 31, 2016), with SAP Public Services, Inc., base amount, $989,075.17. (Staff Recommendation: Approval)

  
• 00:17:47

  2015-1081

  Approval to renew BL107-13, purchase, installation and removal of hardware for rocket cellular modems and supporting software on an annual contract (December 4, 2015 through December 3, 2016), with Utility Associates, Inc., base bid $580,385.05. (Staff Recommendation: Approval)

  
• 00:18:46

  2015-1089

  Approval to renew BL131-12, purchase of computer hardware, printers, file servers, and peripheral equipment on an annual contract (January 01, 2016 through December 31, 2016), with PC Specialists, Inc., dba Technology Integration Group, base bid, $694,235.00. (Staff Recommendation: Approval)

  
• 00:19:35

  2015-1095

  Approval to renew OS023, support and maintenance for Sustain software (January 01, 2016 through December 31, 2016), with Journal Technologies, Inc., formerly known as Sustain Technologies, Inc., base amount, $249,337.00. (Staff Recommendation: Approval)

  
• 00:20:15

  2015-1096

  Approval to renew OS035, Rolm telephone systems annual maintenance (January 01, 2016 through December 31, 2016), with Unify, Inc., formerly known as Siemens Enterprise Communications, Inc., base amount $29,519.48 (negotiated cost savings of approximately $5,209.32). (Staff Recommendation: Approval)

  
• 00:21:41

  2015-1115

  Approval/authorization for the Chairman to execute a Corrective Quitclaim Deed to PJP Holdings, LLC, regarding 11.79 acres of land, Tax Parcel I.D. No. 07-034-092, located at 1350 Lakes Parkway, Lawrenceville, GA. All documents are subject to review and approval as to form by the Law Department.

  
• 00:22:29

  2015-1159

  Approval/authorization of the negotiated settlement of all pending litigation with Gerard E. McManus and Jewell S. McManus, including but not limited to, the payment of compensation for drainage and construction easements previously conveyed to Gwinnett County, as well as the quitclaim to Gerard E. McManus and Jewell S. McManus of certain other drainage easement areas no longer needed by Gwinnett County, regarding Sugarloaf Parkway Extension, Phase I, Sec. 2, Project Number F-0270-01, total cost $350,000.00, including authorization for the Chairman to execute all documents necessary to effectuate the settlement, with all documents being subject to review and approval as to form by the Law Department. District 4/Heard

  
• 00:23:55

  2015-1069

  Approval/authorization to enter into a Memorandum of Understanding (MOU) between the Georgia Emergency Management Agency (GEMA) and Gwinnett County. The MOU authorizes GEMA to purchase Law Enforcement CBRNE equipment on behalf of the Gwinnett County Police Department, CBRNE Team in the amount of $20,000.00. The MOU is subject to review and approval as to form by the Law Department. (Staff Recommendation: Approve)

  
• 00:24:45

  2015-1071

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $6,000.00. These funds were awarded to the Gwinnett County Police Departments Hazardous Device Unit (HDU) and will be used to purchase supplies and equipment for the HDU K-9. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review and approval as to form by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:25:33

  2015-1072

  Approval/authorization to retire from service, Gwinnett County Police K-9 Ares. Approval/authorization for K-9 Ares to be permanently retired to his police handler, Cpl. Fransen for the remainder of his life. (Staff Recommendation: Approve)

  
• 00:26:06

  2015-1079

  Approval/authorization to accept a donation/gift of a Dutch Shepherd K9 from Metro-Dade K9 Services. The value of the donation/gift is $2,500.00. (Staff Recommendation: Approve)

  
• 00:26:53

  2015-1085

  Award BL122-15, sale of surplus land located at 298 East Crogan Street, Department of Support Services, to high bidder, John B. Williams, total revenue $37,000.00. Authorization for the Chairman to execute deed subject to approval as to form by the Law Department. Contract to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:27:42

  2015-0992

  Approval to renew BL130-11, full inspection, testing, maintenance, repair, and installation services of fire alarm systems at various county buildings on an annual contract (January 04, 2016 through January 03, 2017), with Century Fire Protection, LLC; Entec Systems, Inc.; and Major and Associates dba Cana Communications, base bid $92,650.00. (Staff Recommendation: Approval)

  
• 00:28:28

  2015-1094

  Award RP016-15, provide construction document development for Harbins Road sidewalk (Singleton Road to Dickens Road), to the highest scoring firm, KCI Technologies, Inc., amount not to exceed $160,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. This contract is funded 93% by the Community Development Block Grant and 7% by the 2009 SPLOST Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:29:43

  2015-1090

  Award BL101-15, 48-inch pre-stressed concrete cylinder pipe (PCCP) critical crossing replacement (I-985), to low bidder, John D. Stephens, Inc., amount not to exceed $1,354,970.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:31:22

  2015-1091

  Approval to renew BL077-14, installation, replacement and/or relocation of stormwater culverts, pipes and appurtenances on an annual contract (January 01, 2016 through December 31, 2016), with The Dickerson Group, Inc., base bid $13,000,000.00. (Staff Recommendation: Approval)

  
• 00:32:25

  2015-1098

  Approval to renew RP026-14, supplemental consultant demand services on an annual contract (January 01, 2016 through December 31, 2016), with Brown and Caldwell, Inc.; Gresham Smith & Partners; and Jacobs Engineering Group, Inc., base amount $8,000,000.00 (negotiated cost savings of approximately $27,000.00). (Staff Recommendation: Approval)

  
• 00:33:44

  2015-1099

  Approval to renew BL112-12, provision of electrical equipment installation, inspection and repair on an annual contract (January 01, 2016 through December 31, 2016), with Cleveland Electrical Company, base bid $1,000,000.00 (negotiated cost savings of approximately $15,000.00). (Staff Recommendation: Approval)

  
• 00:34:28

  2015-1101

  Approval to renew RP005-12, consultant demand professional services on an annual contract (January 01, 2016 through December 31, 2016), per attached recommendation letter, base amount $16,000,000.00 (negotiated cost savings of approximately $96,000.00). (Staff Recommendation: Approval)

  
• 00:35:34

  2015-1102

  Approval to renew OS144, Alfa Laval parts, products, services and training for repair, replacement and maintenance of existing dewatering centrifuge units on an annual contract (November 19, 2015 through November 18, 2016), with Alfa Laval, Inc., base amount $400,000.00. (Staff Recommendation: Approval)

  
• 00:36:20

  Adjournment