November 03, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, November 3, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:38

  Call To Order

  
• 00:03:31

  Approval of Agenda

  
• 00:04:20

  2015-1080

  Approval to accept the resignation of Angel Hilley from the Human Relations Commission. Term Expires August 30, 2018.

  
• 00:04:42

  2015-1047

  Approval to renew BL093-13, cutting and removal of trees and limbs and stump grinding on an annual contract (January 08, 2016 through January 07, 2017), Departments of Community Services, Support Services, Transportation and Water Resources, with All About Trees, Inc., base bid $185,000.00 (negotiated cost savings of approximately $3,700.00). (Staff Recommendation: Approval)

  
• 00:05:50

  2015-1051

  Award RP018-15, provision of a comprehensive outpatient treatment program on a multi-year contract, to the highest scoring firm, View Point Health. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $485,000.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $2,473,987.43. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This program is funded by a Gwinnett County Court imposed fee to be paid by each participant. (Staff Recommendation: Award)

  
• 00:07:17

  2015-1057

  Award RP019-15, provision of probation services for the State Court of Gwinnett County on an annual contract (January 01, 2016 through December 31, 2016), to the highest scoring firm, Southeast Corrections, LLC. Authorization for the Chief Judge and Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is participant funded through probation fees imposed by the court and collected by the service provider. (Staff Recommendation: Award)

  
• 00:08:05

  2015-0976

  Approval/authorization for the Chief Judge of the Superior Court to enter into an Annual Contract (January 1, 2016 through December 31, 2016) with Professional Probation Services, Inc. for the provision of misdemeanor probation services to the Superior Court of Gwinnett County and authorization for the Chairman to execute said contract, subject to approval by the Law Department. This contract is participant funded through probation fees imposed by the Court and collected by the service provider.

  
• 00:10:25

  2015-1048

  Approval to renew RP034-11, provision of inmate coinless phone equipment at the Gwinnett County Correctional Complex on an annual contract (January 12, 2016 through January 11, 2017), with Global Tel Link, Inc., estimated revenue $96,000.00. (Staff Recommendation: Approval)

  
• 00:11:15

  2015-1053

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease in assessed value of $4,993,530.00 for tax years 2010 thru 2015. (Staff Recommendation: Approval)

  
• 00:12:19

  2015-1074

  Approval/authorization of the September 30, 2015 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:14:06

  2015-1075

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development the proposed 2016 Action Plan. Approval/authorization to accept funding and to implement the programs as outlined on the attached Action List and for the Chairman, or designee, to sign any necessary grant documents subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:54

  2015-1035

  Award BL056-15, purchase of medical supplies on an annual contract (November 04, 2015 through November 03, 2016), per the attached recommendation letter, base bid $488,730.48. (Staff Recommendation: Award)

  
• 00:16:39

  2015-1037

  Award BL109-15, purchase of protective helmets, to low responsive bidder, GT Distributors of Georgia, Inc., $110,821.39. (Staff Recommendation: Award)

  
• 00:17:27

  2015-1029

  Approval/authorization to accept the Georgia Trauma Care Network Commission Grant to be administered by the Georgia Association of Emergency Medical Services in the amount of $102,777.09. The grant can be used for the reimbursement of any trauma related equipment. This funding will be used for the purchase of alternative protective helmets. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded by the Georgia Trauma Care Network Commission with no matching requirements. (Staff Recommendation: Approval)

  
• 00:18:20

  2015-0995

  Approval to renew RP021-11, HMO plan on an annual contract and approval of change order no. 1 (January 01, 2016 through December 31, 2016), with Kaiser Foundation Health Plan of Georgia, Inc., base amount $26,965,932.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:19:22

  2015-1049

  Award OS035-15, provision and support of Oracle products and services on an annual contract (November 04, 2015 through November 03, 2016), to Mythics, Inc., utilizing a State of Georgia competitively procured agreement, base amount $892,678.61. (Staff Recommendation: Award)

  
• 00:20:37

  2015-1052

  Award RP002-15, purchase of software, hardware, licenses, and professional services for a load balancer platform on an annual contract (upon contract execution for a one year period), to highest scoring firm, Prosys Information Systems, Inc., base amount $250,000.00. Authorization for Chairman to execute contracts subject to review and approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:21:42

  2015-1008

  Approval to renew OS018, support and maintenance for Manatron tax system on an annual contract (January 01, 2016 through December 31, 2016), with Manatron, Inc., base amount $694,963.46. (Staff Recommendation: Approval)

  
• 00:22:35

  2015-1030

  Approval to renew OS124, storage virtualization center (SVC & v3700) IBM equipment and maintenance annual lease (January 01, 2016 through December 31, 2016), with IBM Credit, LLC, utilizing a State of Georgia competitively procured agreement, base amount $427,548.00. (Staff Recommendation: Approval)

  
• 00:23:35

  2015-1050

  Approval to renew RP012-14, provision of digital oblique aerial photographic imagery and viewing software on an annual contract (January 01, 2016 through December 31, 2016), with Pictometry International Corporation, base amount $173,526.50. (Staff Recommendation: Approval)

  
• 00:24:36

  2015-1060

  Approval of Waiver of the Time Lapse Requirement for Zoning. The applicant, Brand Properties, requests waiver of the 12 month time lapse requirement for rezoning. The prior case, RZM2015-00001 was approved for RM-24 zoning by the Board of Commissioners in March, 2015. The applicant is seeking hearing dates in December 2015 for a Change in Conditions to revise driveway, fence and pedestrian access requirements (CIC2015-00022). The property is located in the 1800 Block of Duluth Highway. District 1/Brooks

  
• 00:25:40

  2015-1006

  Approval/authorization to accept a grant award from U.S. Department of Justice for the State Criminal Alien Assistance Program (SCAAP) in the amount of $44,985.00. The grant is 100% funded by the U.S. Department of Justice with no match requirements. The primary use of funds being training, equipment, and personnel. Approval and authorization for the Chairman or designee to execute the grant documents and any other necessary documents as specified in the attached Action List, subject to review by the Law Department.

  
• 00:26:29

  2015-1032

  Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with Commercial and/or Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Services Ordinance of 2012. These services are for the period beginning January 1, 2016, and ending on December 31, 2016. Agreements subject to approval by the Law Department. Contracts to follow. (Staff Recommendation: Approval)

  
• 00:27:31

  2015-0988

  Award BL094-15, Collins Hill Road school safety project and Plunketts Road pedestrian safety project, to low bidder Ohmshiv Construction, LLC, amount not to exceed $756,238.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. Districts 1/Brooks and 4/Heard (Staff Recommendation: Award)

  
• 00:28:40

  2015-0996

  Award RP021-15, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2016 through December 31, 2016), to the highest scoring firm, Moreland Altobelli Associates, Inc., base amount $5,000,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. This contract is funded 50% by the 2009 SPLOST Fund, 45% by the 2014 SPLOST Fund, 1% by the 2005 SPLOST Fund, and 4% by various other funds. (Staff Recommendation: Award)

  
• 00:29:37

  2015-1036

  Approval of change order no. 2 to extend RP006-10, provision of transit system operation and maintenance on an annual contract (January 01, 2016 through June 30, 2016), with Transdev Services, Inc., formerly known as Veolia Transportation Services, Inc., base amount $8,252,605.33. Authorization for Chairman to execute change order subject to review by the Law Department. Change order to follow award. This contract is funded 52% by the Local Transit Operating Fund and 48% by the Local Transit Operating Grant Fund. (Staff Recommendation: Approval)

  
• 00:30:49

  2015-1062

  Approval of incorporation into the Gwinnett County Street Lighting Program, Colonial Estates, unit 1, estimated upfront capital installation cost of $0.00, estimated annual revenue and operating cost $774.00. Subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:31:33

  2015-1063

  Approval of incorporation into the Gwinnett County Street Lighting Program, Colonial Estates, unit 2, estimated upfront capital installation cost of $4,800.00, estimated annual revenue and operating cost $1,457.50. Subject to approval by the Law Department. The installation is funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:32:15

  2015-1061

  Approval/authorization for Chairman to execute Memorandum of Agreement with Georgia Department of Transportation for roadway lighting on State Route 120 at Meadowbrook Parkway. Estimated upfront capital installation cost of $0.00, estimated annual revenue and operating cost $803.40. Subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:33:00

  2015-1056

  Award BL092-15, repair and replacement of electric motors on an annual contract (January 01, 2016 through December 31, 2016), to low bidder, Smith-Gray Electrical Co., Inc., base bid $975,000.00 (this represents a 3% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:33:57

  2015-1058

  Award OS030-15, purchase of magnetic flow meters, to Avanti Company, estimated amount $221,500.00 (Staff Recommendation: Award)

  
• 00:34:43

  2015-1054

  Approval to renew BL092-13, purchase of water and wastewater treatment chemicals on an annual contract (December 17, 2015 through December 16, 2016), with Allied Universal Corporation; C&S Chemicals, Inc.; Finoric LLC; HanCHEM Corporation; Key Chemical, Inc.; and Polytec, Inc.; base bid $2,400,000.00 (negotiated cost savings of approximately $6,160.00). (Staff Recommendation: Approval)

  
• 00:35:51

  2015-1031

  Approval/authorization for the Chairman to execute a joint funding agreement with U.S. Geological Survey (USGS) for the Gwinnett County Long Term Trend Monitoring Program as required under the County's National Pollutant Discharge Elimination System (NPDES) Wastewater Discharge Permits and in compliance with the Metropolitan North Georgia Water Planning District Watershed Management Plan for $927,125.00. USGS is contributing $109,740.00 and the County is contributing $817,385.00, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:37:17

  Adjournment