October 20, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, October 20, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:06

  Call To Order

  
• 00:03:11

  Approval of Agenda

  
• 00:04:06

  2015-0897

  Approval to appoint Fernando Andrade, Samuel Doyle, Raven Fleming-Brannon and John Grinder, terms expire August 31, 2019 and Aizaz Shaikh, term expires August 31, 2016 to the Human Relations Committee.

  
• 00:04:41

  2015-0999

  Approval to renew BL115-12, purchase and installation of fence on an annual contract (December 21, 2015 through December 20, 2016), Departments of Community Services and Water Resources, with Chapman Fence Company, Inc. and Elite Fence Company, LLC, base bid $335,250.00 (negotiated cost savings of approximately $22,000.00). This contract includes funding of 44.7% by the 2014 SPLOST Fund and 4.5% by the 2009 SPLOST Fund. (Staff Recommendation: Approval)

  
• 00:05:54

  2015-0972

  Approval/authorization to accept grant funds for the Accountability Court from the U.S. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMSHA) over a three year period in the amount of $974,924.00, with $971,115.00 designated for View Point Health and $3,809.00 designated for the Administrative Office of Courts. The SAMHSA grant is enhancing current treatment for the Gwinnett County Accountability Court Drug and DUI program and is expanding treatment to the Mental Health and Veterans Accountability Courts. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through SAMHSA with no match required.

  
• 00:07:34

  2015-0982

  Award BL096-15, landscape maintenance on an annual contract (October 21, 2015 through October 20, 2016), to low bidders, ACS Landscape Management, Inc. (section I) and NGL & Erosion Control Group, LLC (section II), base bid $154,690.00. (Staff Recommendation: Award)

  
• 00:08:30

  2015-1007

  Award BL093-15, Best Friend Park gym renovation, to low responsive bidder, Kevin Price General Contractors, Inc., amount not to exceed $1,679,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:10:22

  2015-0997

  Approval for the Chairman to sign a renewal of the lease agreement between Gwinnett County and the Gwinnett Historical Society, Inc. for the continued use of office space located at the Gwinnett Historic Courthouse. (Staff Recommendation: Approval)

  
• 00:13:21

  2015-0775

  Approval/authorization for the Chairman to sign a Youth Athletic Association Agreement between Gwinnett County and the Bryson Park Soccer Club, a nonprofit Youth Athletic Association. This Agreement is also subject to the terms and conditions contained in the County’s most current Athletic Association Manual and any facility permit issued per season by the County in conjunction with this Agreement. District 2/Howard (Staff Recommendation: Approval)

  
• 00:14:03

  2015-1012

  Approval/authorization for the Chairman to sign an Amendment to the Subsidy Agreement between the Gwinnett County Board of Commissioners and the Gwinnett County Department of Family and Children Services which extends the time period for the expenditure of funds included in the 2015 Subsidy Agreement. (Staff Recommendation: Approval)

  
• 00:15:09

  2015-0998

  Ratification of work task authorizations No. 2011-91 through 2011-94 for Jacobs Project Management Company for program management services in the amount of $279,000.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:15:48

  2015-0975

  Approval to renew RP041-11, printing and mailing of various tax forms on an annual contract (January 03, 2016 through January 02, 2017), with Manatron, Inc., base amount $182,000.00 (negotiated cost savings of approximately $9,000.00). (Staff Recommendation: Approval)

  
• 00:16:44

  2015-0974

  Approval/authorization to accept a $35,000.00 grant from the Georgia Emergency Management Agency (GEMA)/Homeland Security (HS). These funds will be utilized to purchase a Search Cam, Personal Protective Equipment Ensemble, and various equipment maintenance/replacement for the Georgia Search and Rescue (GSAR) truck. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA/HS with no matching requirement. (Staff Recommendation: Approval)

  
• 00:17:39

  2015-1066

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement between Gwinnett County and Margaret Sue McIntyre, the Estate of Sallie Bell Mason, Rodney Cantrell and Dorothy L. Cantrell, to purchase 13.981 acres +/- of land located in Land Lot 122 of the 7th District, Gwinnett County, Georgia, for the amount of seven million nine hundred ninety thousand ($7,990,000.00) dollars, including authority to execute any and all documents necessary to consummate the transaction, all documents being subject to review and approval as to form by the Law Department.

  
• 00:19:16

  2015-0994

  Approval to renew BL113-14, purchase of equipment trailers on an annual contract (January 29, 2016 through January 28, 2017), with K & K Manufacturing, Inc., base bid $93,000.00 (negotiated cost savings of approximately $4,604.70). (Staff Recommendation: Approval)

  
• 00:20:03

  2015-0987

  Approval/authorization for the Chairman to declare a 0.445-acre portion of tax parcel 5135A 062 as surplus, dispose of it in accordance with O.C.G.A. 36-9-3, and execute any and all documents necessary to complete said transaction. Documents subject to review by the Law Department. Commission District 3/Hunter (Staff Recommendation: Approval)

  
• 00:20:59

  2015-0980

  Award BL091-15, Five Forks Trickum Road (at Chesapeake Drive) road safety and alignment project, to low bidder, CMES, Inc., amount not to exceed $815,978.10. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:22:00

  2015-0991

  Award BL072-15, Garner Road (Garner Creek) bridge improvement project, to low bidder CMES, Inc., amount not to exceed $3,421,250.30. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:22:56

  2015-0977

  Approval to renew RP016-12, disaster debris removal, reduction, disposal, and other emergency debris related services on an annual contract (January 01, 2016 through December 31, 2016), with AshBritt, Inc.; Ceres Environmental Services, Inc.; and CrowderGulf, LLC. Funding and usage will be determined in the event of an emergency. (Staff Recommendation: Approval)

  
• 00:23:50

  2015-0978

  Approval to renew BL115-14, pavement marking services on an annual contract (January 01, 2016 through December 31, 2016), with Peek Pavement Marking, LLC, base bid $300,000.00 (negotiated cost savings of approximately $15,000.00). (Staff Recommendation: Approval)

  
• 00:24:22

  2015-1003

  Approval/authorization for Chairman to execute the Addendum to the Right of Way contract between Gwinnett County and the Georgia Department of Transportation (GDOT) on the Stone Mountain Highway/US 78 at Walton Court intersection improvement project. Subject to approval as to form by the Law Department. This agreement increases the GDOT contribution to right of way by $93,931.00, for a revised total of $348,811.00. This project is funded 50.6% by Evermore Community Improvement District, 40.8% by the GDOT, and 8.6% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:25:26

  2015-1001

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,553,611.10. These projects are funded 60% by the 2014 SPLOST Program, 38.5% by the 2009 SPLOST program, 1% by the 2005 SPLOST program, and .5% by the cities of Duluth, Grayson, and Suwanee. (Staff Recommendation: Approval)

  
• 00:26:18

  2015-0989

  Award BL089-15, King Arthur Drive sewer replacement project, to low bidder, John D. Stephens, Inc., amount not to exceed $396,410.25. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:27:28

  2015-0990

  Award BL084-15, Trotters Ridge pump station and force main modifications, to low bidder, Lanier Contracting Co., amount not to exceed $387,808.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:28:49

  2015-0993

  Award OS028-15, provision of parts, products, services and training for the replacement and maintenance of new and existing Siemens blowers on an annual contract (October 21, 2015 through October 20, 2016), to Siemens Demag Delaval Turbomachinery, Inc., base amount $850,000.00. (Staff Recommendation: Award)

  
• 00:30:51

  2015-1002

  Award BL086-15, purchase of a reuse water treatment pilot plant and a biofiltration water treatment pilot plant, to low bidder, Intuitech, Inc., amount not to exceed $735,001.00. (Staff Recommendation: Award)

  
• 00:31:38

  2015-0979

  Approval to renew OS053, debt collection services for aged accounts receivable on an annual contract (November 05, 2015 through November 04, 2016), with Penn Credit Corporation, base amount $100,000.00. (Staff Recommendation: Approval)

  
• 00:32:35

  2015-1000

  Approval to renew BL077-13, sanitary sewer and force main rehabilitation program on an annual contract (January 01, 2016 through December 31, 2016), with IPR Southeast, LLC, base bid $2,000,000.00. (Staff Recommendation: Approval)

  
• 00:33:25

  Adjournment