October 06, 2015 - 10:00 AM

Gwinnett county Board of Commissioners Work Session
Tuesday, October 6, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:04

  Call To Order

  
• 00:01:51

  Approval of Agenda

  
• 00:02:43

  2015-0923

  Approval to renew BL076-12, purchase of concealable soft body armor on an annual contract (December 12, 2015 through December 11, 2016), Departments of Corrections, Police Services, and Sheriff, with Law Enforcement Supply, base bid $245,600.00 (negotiated cost savings of approximately $12,280.00). (Staff Recommendation: Approval)

  
• 00:03:38

  2015-0925

  Approval to renew BL109-13, purchase of meat, cheese, fish and poultry on an annual contract (December 17, 2015 through December 16, 2016), Departments of Community Services, Corrections and Sheriff, with Performance Foodservice; S&S Institutional Foods dba Samples Institutional Foods; and Sutherlands Foodservice, Inc., base bid $300,000.00 (negotiated cost savings of approximately $6,250.00). This contract is funded 22.2% by a grant from the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:04:24

  2015-0962

  Approval to renew BL122-12, installation, inspection, maintenance, and repair of automatic doors and overhead bay doors on an annual contract (December 20, 2015 through December 19, 2016), Departments of Fire and Emergency Services, Support Services, and Water Resources, with Atlanta's Professional Door, Inc., base bid $199,854.00. (Staff Recommendation: Approval)

  
• 00:05:03

  2015-0946

  Award BL083-15, Gwinnett Environmental and Heritage Center cooling tower replacement, to low bidder, John F. Pennebaker Co., Inc., amount not to exceed $172,096.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:06:18

  2015-0950

  Award BL077-15, Peachtree Ridge Park football field conversion to synthetic turf, to low bidder, Sprinturf, LLC, amount not to exceed $843,651.67. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:07:01

  2015-0966

  Approval/authorization to execute agreement between Gwinnett County Board of Education and Gwinnett County Board of Commissioners to continue mutual support of GUIDE (Gwinnett United in Drug Education) for the period July 1, 2015 thru June 30, 2016. Board of Education support $32,750.00. (Staff Recommendation: Approval)

  
• 00:07:44

  2015-0918

  Approval to renew RP014-12, banking services on an annual contract (January 01, 2016 through December 31, 2016), with Wells Fargo, NA, base amount $548,311.72. (Staff Recommendation: Approval)

  
• 00:08:20

  2015-0931

  Approval to renew RP017-13, provide safety, health and loss control services on an annual contract (January 01, 2016 through December 31, 2016), with Willis Insurance Services of Georgia, Inc. and MsR3, LLC, base amount $93,936.00. (Staff Recommendation: Approval)

  
• 00:09:08

  2015-0944

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $1,123,600.00, a decrease in assessed value of $762,310.00 for a net increase of $361,290.00 for tax years 2010 thru 2015. (Staff Recommendation: Approval)

  
• 00:10:05

  2015-0970

  Approval/authorization of the August 31, 2015 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:11:14

  2015-0959

  Award BL076-15, purchase of firefighter personal protection equipment on an annual contract (October 07, 2015 through October 06, 2016), to low responsive bidders, Dana Safety Supply, Inc.; FireLine, Inc.; and Ten-8 Fire & Safety of Georgia LLC, per the attached recommendation letter, base bid $95,337.05. (Staff Recommendation: Award)

  
• 00:12:06

  2015-0914

  Approval to renew BL098-13, purchase of power-load cot systems on an annual contract (December 18, 2015 through December 17, 2016), with Stryker Sales Corporation Medical Division, base bid $195,927.03. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:13:00

  2015-0926

  Award RP008-15, provide professional brokerage services on a multi-year contract, to the highest scoring firm, Aon Consulting, Inc. The initial term of this contract shall be January 01, 2016 through December 31, 2016. This contract will be cost neutral to the County. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:13:58

  2015-0928

  Approval to renew RP026-11, life, accident and disability plans on an annual contract (January 01, 2016 through December 31, 2016), with Hartford Life and Accident Insurance Company, base amount $2,637,024.12. (Staff Recommendation: Approval)

  
• 00:14:53

  2015-0930

  Approval to renew RP010-13, provide dental insurance to active employees and retirees on an annual contract (January 01, 2016 through December 31, 2016), with Cigna Healthcare. This contract is entirely employee funded. (Staff Recommendation: Approval)

  
• 00:15:30

  2015-0951

  Approval to renew BL068-14, hospital indemnity and enrollment service on an annual contract (January 01, 2016 through December 31, 2016), with American Heritage Life Insurance Company, base bid $714,307.00. (Staff Recommendation: Approval)

  
• 00:16:05

  2015-0953

  Approval to renew RP019-14, provision of medical and pharmacy benefit administration on an annual contract (January 01, 2016 through December 31, 2016), with Aetna Life Insurance Company, base amount $26,636,105.00. (Staff Recommendation: Approval)

  
• 00:16:54

  2015-0955

  Approval to renew RP017-14, provision of Employee Assistance Program (EAP) and work-life services on an annual contract and approval of change order no. 1 (January 01, 2016 through December 31, 2016), with Harris Rothenberg International, Inc. dba Humana EAP and Work-Life Services, base amount $195,892.00. (Staff Recommendation: Approval)

  
• 00:17:45

  2015-0965

  Approval to renew RP017-12, workers compensation claims administration services on an annual contract (January 01, 2016 through December 31, 2016), with Alternative Service Concepts, LLC, base amount $127,380.00 (negotiated cost savings of approximately $600.00). (Staff Recommendation: Approval)

  
• 00:19:00

  2015-0968

  Approval to renew RP018-14, provision of Health Reimbursement Account (HRA), Health Savings Account (HSA) and Flexible Spending Account (FSA) administration on an annual contract (January 01, 2016 through December 31, 2016), with ConnectYourCare, LLC, base amount $115,601.00. (Staff Recommendation: Approval)

  
• 00:20:04

  2015-0969

  Award RP004-15, purchase of video surveillance physical security systems, services, and maintenance on an annual contract (upon contract execution for a one year period), to the highest scoring firm, Comtech Communications of Georgia, Inc., base amount $2,911,980.71. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:21:33

  2015-0964

  Approval/authorization for the Chairman to execute an Agreement with Kid's Triathlon, Inc. for the Atlanta Kids Triathlon event. The original event was approved for August 23, 2015 but due to weather was cancelled. The event has been rescheduled for October 11, 2015. Subject to approval by the Law Department. No cost associated. (Staff Recommendation: Approval)

  
• 00:22:44

  2015-0961

  Ratification of custodial services at various Gwinnett County facilities on an emergency basis (April 01, 2015 through October 31, 2015), with GMI Group, Inc., base amount $418,954.00. (Staff Recommendation: Approval)

  
• 00:23:59

  2015-0945

  Award RP015-15, provision of custodial services at various Gwinnett County facilities on an annual contract for the Department of Support Services (November 01, 2015 through October 31, 2016), to the highest scoring firm, Building Maintenance Services, Inc., base amount $534,692.76. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:25:03

  2015-0952

  Approval to renew BL082-14, right of way mowing on county roads on an annual contract (January 01, 2016 through December 31, 2016), with NGL and Erosion Control Group, LLC and Premier Tree and Shrub Care, LLC, base bid $215,887.14 (negotiated cost savings of approximately $6,282.11). (Staff Recommendation: Approval)

  
• 00:25:50

  2015-0906

  Award BL073-15, Lanier Filter Plant Residuals Handling Facility rehabilitation, to low responsive bidder, Heavy Constructors, Inc., amount not to exceed $421,600.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:27:05

  2015-0912

  Award OS029-15, provision of rehabilitation services for plate-and-frame presses at the Lanier Filter Plant, to Evoqua Water Technologies, LLC, amount not to exceed $1,080,350.00. (Staff Recommendation: Award)

  
• 00:28:14

  2015-0920

  Award BL074-15, Brooks Road pump station odor control modifications, to low bidder, Lanier Contracting Co., amount not to exceed $201,884.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:29:00

  2015-0922

  Award BL055-15, Lakeview Manor pump station decommissioning project, to low bidder, M.V.P Piping Company Inc., amount not to exceed $294,600.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award)

  
• 00:29:56

  2015-0958

  Award RP014-15, provision of custodial services at various Gwinnett County facilities on an annual contract for the Department of Water Resources (November 01, 2015 through October 31, 2016), to the highest scoring firm, Building Maintenance Services, Inc., base amount $231,517.32. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:31:13

  2015-0904

  Approval to renew RP021-14, on-call water and wastewater tank cleaning on an annual contract (November 05, 2015 through November 04, 2016), with Allsouth Environmental Services, base amount $455,000.00 (negotiated cost savings of approximately $6,370.00). (Staff Recommendation: Approval)

  
• 00:31:58

  2015-0905

  Approval to renew RP022-14, document processing services for the Department of Water Resources on an annual contract (November 18, 2015 through November 17, 2016), with Envelopes and Forms, Inc., dba SureBill, base amount $1,350,000.00. (Staff Recommendation: Approval)

  
• 00:32:43

  2015-0915

  Approval to renew BL008-14, purchase of liquid ferric chloride on an annual contract (December 17, 2015 through December 16, 2016), with PVS Technologies, Inc., base bid $720,000.00 (negotiated cost savings of approximately $7,200.00). (Staff Recommendation: Approval)

  
• 00:33:26

  2015-0917

  Approval to renew BL066-14, construction, maintenance and repair associated with watershed improvements, stream restoration and stormwater Best Management Practices (BMP) on an annual contract (October 08, 2015 through October 07, 2016), with The Dickerson Group, Inc., base bid $1,500,000.00. (Staff Recommendation: Approval)

  
• 00:34:29

  Adjournment