April 14, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 
Tuesday, April 14, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:48

  Call To Order

  
• 00:03:04

  Approval of Agenda

  
• 00:04:06

  2015-0354

  Award BL004-15, preventive maintenance and repair of emergency generators on an annual contract (May 18, 2015 through May 17, 2016), Departments of Fire & Emergency Services, Police Services, Sheriff, Support Services, and Water Resources, to low bidder, Power and Energy Services, base bid $563,213.00. (Staff Recommendation: Award)

  
• 00:04:57

  2015-0358

  Approval to renew BL013-12, janitorial supplies on an annual contract (May 15, 2015 through May 14, 2016), Departments of Community Services, Corrections, Support Services, Police Services, Sheriff, Fire and Emergency Services, and Water Resources, with Acuity Specialty Products, Inc., d/b/a Zep Sales and Service; Gainesville Janitor Supply, Inc.; Georgia Correctional Industries; Interline Brands, Inc., d/b/a AMSAN; Kaco Supply Company; Pyramid School Products; and Southeastern Paper Group, base bid $199,500.00 (negotiated cost savings of approximately $12,794.86). (Staff Recommendation: Approval)

  
• 00:05:40

  2015-0355

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease in assessed value of $9,686,320.00 for tax years 2009 thru 2014. (Staff Recommendation: Approval)

  
• 00:06:44

  2015-0363

  Approval of the February 28, 2015 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:08:54

  2015-0401

  Approval of an Internal Audit Charter formally authorizing an internal audit function. Subject to review and approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:19

  2015-0402

  Approval of an Audit Committee Charter authorizing the creation of an Audit Committee. Subject to review and approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:04

  2015-0323

  Award OS071, Microsoft Select Agreement on an annual contract (July 01, 2015 through June 30, 2016), to SHI International Corporation utilizing a State of Georgia competitively procured agreement (99999-SPD-SPD0000060-0003), base amount $150,000.00. Authorization for Chairman to execute contracts, subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:12:57

  2015-0337

  Approval to renew OS131, Microsoft Enterprise Agreement on an annual contract, (May 01, 2015 through April 30, 2016), with SHI International Corporation, utilizing a State of Georgia competitively procured agreement (99999-SPD-SPD0000060-0003), $920,596.73. (Staff Recommendation: Approval)

  
• 00:13:57

  2015-0348

  Approval to renew OS134, Tivoli Storage Manager (TSM) and Power System Equipment and Maintenance Lease, (July 01, 2015 through June 30, 2016), with IBM Corporation, Lessor IBM Credit, LLC, utilizing a State of Georgia competitively procured agreement for IBM Servers/Storage (SWC-90813-02), base amount $760,704.00 (negotiated cost savings of approximately $74,040.00). (Staff Recommendation: Approval)

  
• 00:15:03

  2015-0343

  Award OS014-15, purchase of an E911 logging recorder system, to DECA AMR Business Products, Inc., $196,357.00. (Staff Recommendation: Award)

  
• 00:16:29

  2015-0387

  Approval/authorization to accept a donation of nine (9) K-9 First Aid Kits valued at $85.00 each for a total of $765.00 from a nonprofit organization, We Ride To Provide, Inc. (Staff Recommendation: Approval)

  
• 00:17:24

  2015-0353

  Award OS015-15, purchase of dump trucks, mowers, tractors, and road equipment to Deere & Company; Peach State Truck Centers; and GJ&L, Inc. dba Border Equipment utilizing State of Georgia competitively procured contracts per the attached recommendation letter, $1,570,389.70. (Staff Recommendation: Award)

  
• 00:18:17

  2015-0315

  Approval to declare the attached list of vehicles and equipment as surplus/salvage, to be disposed of in accordance with Gwinnett County Code of Ordinances (Part II, Chapter 2, Division 7, Section 2-333 - Disposition of Personal Property). The means of disposal could include, but is not limited to, Internet Auction, Public Auction, Third Party Auction Company, and Sealed Bid.(Staff Recommendation: Approval)

  
• 00:19:31

  2015-0347

  Award BL020-15, Dacula Road at Broad Street (Dacula High School) school safety improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $998,910.25. Authorization for Chairman to execute contracts, subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:20:38

  2015-0357

  Award BL018-15, North Road (Pharrs to Wisteria)/US 78 (Rockbridge Rd-East Park Pl)/Walton Ct (US 78-end) pedestrian safety improvement project, to low bidder, Summit Construction & Development, LLC, amount not to exceed $1,169,902.10. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard and District 3/Hunter (Staff Recommendation: Award)

  
• 00:21:52

  2015-0361

  Award BL024-15, resurfacing of County roads on a term contract, North and Northwest Sections to low bidder, E.R. Snell Contractor, Inc. and Southwest Section to low bidder, Pittman Construction Company, base bid $13,336,260.00 (this represents a 1.5% decrease over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 52% by the 2014 SPLOST Program, 34% by the Georgia Department of Transportation, and 14% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:23:00

  2015-0340

  Approval to incorporate Findley Estates into the Gwinnett Street Lighting Program, F-0790-23. The estimated upfront capital installation cost is $12,477.99 and estimated annual revenue and operating cost is $1,943.51. Subject to approval by the Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:23:52

  2015-0341

  Approval to incorporate Willow Mill into the Gwinnett Street Lighting Program, F-0790-24. The estimated upfront capital installation cost is $17,550.64 and estimated annual revenue and operating cost is $2,824.90. Subject to approval by the Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:24:30

  2015-0362

  Approval of Change Order No. 1 to extend RP006-10, provision of transit system operation and maintenance on an annual contract (July 01, 2015 through December 31, 2015), with Transdev Services, Inc., formerly known as Veolia Transportation Services, Inc., base amount $8,059,972.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. This contract is funded 52% by the Local Transit Operating Fund and 48% by the Local Transit Operating Grant Fund. (Staff Recommendation: Approval)

  
• 00:26:19

  2015-0368

  Approval for the Department of Transportation to dispose of heavily damaged Gwinnett County Transit bus #9034 (Serial Number 1M8PDMEA1AP059211), a 45 foot MCI D4500 commuter express bus, and transfer title to Transdev Services, Inc. (formerly known as Veolia Transportation Services, Inc.) upon receipt of reimbursement in the amount of $367,204.70 (comprised of $279,396.60 remaining Federal interest, $69,849.15 Non-Federal interest and $17,958.95 for on board equipment) as compensation for the bus and on board equipment. These funds will go toward the purchase of a new bus and equipment. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:24

  2015-0293

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Sugar Hill regarding the Suwanee Dam Road/Riverside Road Safety and Alignment improvement project. The County will manage this project. The County will contribute $600,000.00 and the City will contribute $475,000.00 of the total estimated project cost of $1,075,000.00. Approval for the Chairman to execute any and all related documents, subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:28:20

  2015-0312

  Approval/authorization for the Chairman to execute an agreement with Evermore Community Improvement District (CID) for a parallel access road from Hewatt Road to Britt Drive F-0831-03. The County will contribute up to $1,732,500.00 from the 2009 Special Purpose Local Option Sales Tax (SPLOST) program toward the right-of-way phase of the project and up to $1,096,726.50 from the 2014 SPLOST program toward the construction phase of the project. The County will manage the right of way acquisition and the construction of the project. The CID will contribute $2,637,500.00 to the right-of-way phase of the project and $1,533,330.00 to the construction phase of the project. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. This project is funded by the County, Evermore CID and the Georgia Department of Transportation. Commission Districts 2/Howard and 3/Hunter (Staff Recommendation: Approval)

  
• 00:29:47

  2015-0313

  Approval/authorization for the Chairman to execute the Right of Way contract with the Georgia Department of Transportation (GDOT) for acquisition of right of way for the parallel access road from Hewatt Road to Britt Drive, F0831-03, GDOT P.I. No. 0007535. The Right of Way agreement commits the State to reimburse the County up to an amount of $3,320,000.00 for eligible right of way expenses. The County will manage all land acquisitions on the project. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. The County's portion of right of way will be funded by the 2009 SPLOST Program. Districts 2/Howard and 3/Hunter (Staff Recommendation: Approval)

  
• 00:30:38

  2015-0359

  Approval/authorization for the Chairman to execute an agreement with Gwinnett Village Community Improvement District (CID) for the 2014 Special Purpose Local Option Sales Tax (SPLOST) Priority Pedestrian Safety Project, F-1110-01. The County will contribute a maximum of $1,838,875.00 from the 2014 SPLOST fund as reimbursement to the CID for the construction of specified pedestrian improvement sidewalks within the CID's boundary. Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. Commission Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:31:51

  2015-0342

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,728,768.63. These projects are funded 5% by General Government Capital Program, 75% by the 2009 SPLOST Program and 20% by the 2014 SPLOST program. (Staff Recommendation: Approval)

  
• 00:32:28

  2015-0356

  Award BL014-15, sanitary sewer easement maintenance program on an annual contract (May 19, 2015 through May 18, 2016), to low bidder, Premier Tree & Shrub Care, LLC, base bid $960,300.00 (this represents a 19% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:33:17

  2015-0364

  Approval to renew OS133, service agreement for Supervisory Control and Data Acquisition (SCADA) programming, design, and integration services on an annual contract (May 06, 2015 through May 05, 2016), with Kapsch TrafficCom IVHS, Inc., formerly known as Transdyn, Inc., base amount $250,000.00. (Staff Recommendation: Approval)

  
• 00:34:46

  2015-0352

  Approval/authorization for the Chairman to execute any and all documents necessary to effectuate a First Amendment to Agreement between Gwinnett Clean & Beautiful Services, Inc. and Gwinnett County for the administration of the Adopt-A-Stream Program and the Storm Drainage Stenciling Program, and to administer educational programs to assist with water stewardship incentives for the sum of $218,743.00, subject to review and approval by the Law Department.

  
• 00:35:53

  Adjournment