November 18, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, November 18, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:35

  Call To Order

  
• 00:01:37

  Approval of Agenda

  
• 00:01:59

  2014-1116

  Award BL094-14, provision of plumbing repair, maintenance, and installation services on an annual contract (January 01, 2015 through December 31, 2015), Department of Community Services, Department of Fire and Emergency Services, Department of Police Services, Sheriff's Department,  Department of Support Services, and Department of Water Resources to the overall low bidder, The Dickerson Group, Inc., base bid $244,000.00. Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. (Staff Recommendation: Award)

  
• 00:03:31

  2014-1123

  Award BL085-14, inspection and testing of fire sprinkler systems at various Gwinnett County buildings on an annual contract (November 20, 2014 through November 19, 2015), Department of Community Services, Sheriff's Department, Department of Support Services, and Department of Water Resources to overall low bidder, Alliance Fire Protection Services, Inc., base bid $172,325.00 (this represents a 1% decrease over the previous contract).  (Staff Recommendation: Award)

  
• 00:04:17

  2014-1102

  Approval to renew BL125-11, on-call electrical repair, maintenance, and installation services on an annual contract (January 04, 2015 through January 03, 2016), Department of Community Services, Department of Fire and Emergency Services, Sheriff's Department, and Department of Support Services with Cleveland Electric Company and LMI Systems, Inc., base bid $200,000.00.  Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. (Staff Recommendation: Approval)

  
• 00:05:22

  2014-1124

  Approval to renew RP030-11, provision of audit services on an annual contract (January 01, 2015 through December 31, 2015), Office of the County Administrator and Department of Information Technology Services, to Experis Finance US, LLC, base amount $405,000.00 (negotiated cost savings of approximately $3,700.00). (Staff Recommendation: Approval)

  
• 00:06:19

  2014-1131

  Approval to renew BL115-11, purchase of miscellaneous paper products on an annual contract (December 14, 2014 through December 13, 2015), Department of Community Services, Department of Fire and Emergency Services, Sheriff's Department, Department of Support Services, and Department of Water Resources with Southeastern Paper Group, base bid $291,150.00 (negotiated cost savings of approximately $23,646.11). (Staff Recommendation: Approval)

  
• 00:07:06

  2014-1117

  Approval of a resolution of the Gwinnett County Board of Commissioners formally requesting the Grand Jury appoint four (4) additional Boards of Equalization for 2015.

  
• 00:07:36

  2014-1122

  Award BL095-14, construction of Level Creek Park, to low bidder, Astra Group, Inc., amount not to exceed $10,824,824.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 98.7% by the 2009 SPLOST Program Fund and 1.3% by the Capital Project Fund. District 1/Brooks (Staff Recommendation: Award)

  
• 00:09:02

  2014-1172

  Approval/authorization for Chairman to sign an agreement with Lanier Athletic Association, Inc. for reimbursement to the County for total costs of constructing a press box at the new Level Creek Park, subject to approval by the Law Department.  Estimated costs $143,856.00.  District 1/Brooks (Staff Recommendation: Approval)

  
• 00:10:15

  2014-1125

  Award BL083-14, re-construction of Pinckneyville Park playgrounds, to low bidder, Multiplex LLC, amount not to exceed $678,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:10:58

  2014-1146

  Award OS003-15, maintenance of voting equipment on a multi-year contract, to Elections System & Software, LLC.  The initial term of this contract shall be January 01, 2015 through December 31, 2015, base amount $185,730.00 (this represents an 11.7% decrease over the previous contract). This contract may be automatically renewed on an annual basis for three additional twelve-month terms, for a total lifetime contract term of four years, total base amount $742,920.00. Authorization for the Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award.  (Staff Recommendation: Award)

  
• 00:12:00

  2014-1115

  Approval of Change Order No. 1 to extend RP032-10, program management services for SPLOST park and recreation program on an annual contract (January 01, 2015 through June 30, 2015) with Jacobs Project Management Company, base amount $425,000.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. This contract is funded by the 2009 SPLOST Program.  (Staff Recommendation: Approval)

  
• 00:12:44

  2014-1175

  Approval/authorization of Change Order No. 1 to the contract, BL023-12 Construction of Little Mulberry Park Phase III, with Astra Group, Inc., increasing the amount by $39,437.60 and extending the contract completion time by 201 days.  The contract amount is adjusted from $1,910,000.00 to $1,949,437.60.  This project is funded by the 2009 SPLOST Program.  District 3/Hunter (Staff Recommendation: Approval)

  
• 00:14:24

  2014-1176

  Approval/authorization for Chairman to sign Supplemental Agreement No. 1 to the Transportation Enhancement Agreement with Georgia Department of Transportation (GDOT) for Ivy Creek Greenway, Section 3, GDOT Project CSTEE-00006-00(588), P.I. No. 0006588.  This is issued at the request of GDOT to modify the agreement, dated April 21, 2014, to identify the GDOT funding reimbursed prior to the expiration of the original agreement, dated July 3, 2012, and adjusts the amount to be reimbursed for the replacement agreement for the Ivy Creek Greenway project within the property of the F. Wayne Hill Water Resources Facility.  There are no changes to the amount of the total contribution or to the completion date.  District 1/Brooks (Staff Recommendation: Approval)

  
• 00:15:44

  2014-1112

  Award RP033-14, financial advisory services on a multi-year contract, to the sole proposer, Public Financial Management, Inc.  The initial term of this contract shall be January 01, 2015 through December 31, 2015, base amount $20,000.00 (negotiated cost savings of approximately $5,000.00). This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $100,000.00. Authorization for Chairman to execute contract subject to approval by the Law Department.  Contracts to follow award.  (Staff Recommendation: Award)

  
• 00:17:07

  2014-1132

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development the proposed 2015 Action Plan.  Approval/authorization to accept funding and to implement the programs as outlined on the attached Action List and for the Chairman, or designee, to sign any necessary grant documents subject to Law Department approval. (Staff Recommendation: Approval)

  
• 00:18:41

  2014-1232

  Approval/authorization of a resolution consenting to the issuance of Gwinnett Water and Sewerage Authority Revenue Refunding Bonds, Series 2016; authorizing the execution and delivery of the 2014 Second Supplemental Lease Contract, and authorization for the Chairman to execute any and all documents related to the issuance of the 2016 Water and Sewerage Revenue Refunding bonds and the redemption of the 2006 Water and Sewerage bonds, subject to approval of the Law Department. (Staff Recommendation: Approval)

  
• 00:20:38

  2014-1107

  Approval to accept and appropriate year-to-date donations of $687.00 made to Gwinnett County Department of Fire and Emergency Services for community education efforts. (Staff Recommendation: Approval)

  
• 00:21:23

  2014-1108

  Approval/authorization to accept a $20,000.00 grant from the Georgia Emergency Management Agency (GEMA) / Homeland Security. These funds will be utilized to purchase Personal Protective Equipment and replacement equipment/supplies for the Georgia Search and Rescue (GSAR) truck. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirement. (Staff Recommendation: Approval)

  
• 00:22:15

  2014-1121

  Award RP020-14, provision of an on-site health and wellness center on an annual contract (January 1, 2015 through December 31, 2015), to the highest scoring firm, Healthstat, Inc., base amount $538,943.00. Authorization for the Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:24:42

  2014-1129

  Award OS001-15, Accela software licenses, maintenance and support on a multi-year contract, to Accela, Inc. The initial term of this contract shall be January 01, 2015 through December 31, 2015, amount not to exceed $244,220.39 (negotiated cost savings of approximately $79,075.93). This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract term of five years, amount not to exceed $1,296,599.20. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:26:04

  2014-1130

  Award OS002-15, geographical information system software license and maintenance on a multi-year contract, to Environmental Systems Research Institute, Inc. The initial term of this contract shall be January 01, 2015 through December 31, 2015, amount not to exceed $230,000.00. This contract may be automatically renewed on an annual basis for two additional twelve-month terms, for a total lifetime contract term of three years, amount not to exceed $690,000.00. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:27:33

  2014-1134

  Approval to renew OS018, support and maintenance for Manatron tax system (January 01, 2015 through December 31, 2015), with Manatron, Inc., $669,157.16. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award.

  
• 00:28:11

  2014-1106

  Approval to accept and appropriate donations received by the Gwinnett Animal Welfare and Enforcement Shelter during the 3rd quarter of 2014, in the amount of $7,938.26. (Staff Recommendation: Approval

  
• 00:28:56

  2014-1119

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $6,000.00. These funds were awarded to the Gwinnett County Police Department, Hazardous Device Unit (HDU-CBRNE) and will be used to support the two HDU K9's. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements.  (Staff Recommendation: Approve)

  
• 00:29:36

  2014-1141

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $20,000.00. These funds were awarded to the Gwinnett County Police Department, Hazardous Device Unit (HDU-CBRNE) and will be used to purchase night vision goggles. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:30:21

  2014-1142

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $100,000.00. These funds were awarded to the Gwinnett County Police Department, Hazardous Device Unit (HDU-CBRNE) and will be used to purchase equipment to enhance the unit's capabilities. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:31:03

  2014-1120

  Award BL099-14, Gwinnett County Animal Welfare and Enforcement Center - Phase VI, to low bidder, A & D Painting, Inc., amount not to exceed $146,893.00.  Project meets the standards as specified in the County's Facility Construction Standards. This project is funded 39% by the 2005 SPLOST Program, 35% by the 2009 SPLOST Program, and 26% by the Capital Project Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:32:44

  2014-1143

  Approval of the Gwinnett County Appraiser List for 2015.  (Staff Recommendation: Approval)

  
• 00:33:16

  2014-1148

  Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with Commercial and/or Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Service Ordinance of 2012 for the period beginning January 1, 2015 and ending on December 31, 2015. Agreements subject to approval by the Law Department. Contracts to follow. (Staff Recommendation: Approval)

  
• 00:34:04

  2014-1210

  Approval/authorization to: 1) declare 0.6575 acres (28,640.70 square feet) of vacant land as surplus; 2) dispose of it in accordance with O.C.G.A. 36-9-3 for a price not less than the appraised value; and 3) execute any and all documents to effectuate said transaction.  The property is located at 298 East Crogan Street in Lawrenceville and is identified as Tax Parcel 5178-045. Subject to approval by the Law Department.  District 4/Heard (Staff Recommendation: Approval)

  
• 00:35:43

  2014-1087

  Award RP024-14, provide engineering services for the Norcross to Lilburn multi-use trail, to the highest scoring firm, Pond & Company, amount not to exceed $355,933.00 (negotiated cost savings of approximately $38,000.00). Authorization for the Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award.  This contract is funded 80% by the Georgia Department of Transportation and 20% by the Gwinnett Village Community Improvement District (CID).  District 1/Brooks and District 2/Howard (Staff Recommendation: Award)

  
• 00:36:56

  2014-1137

  Award RP025-14, provide engineering services for the Western Gwinnett Bikeway extension, to the highest scoring firm, Pond & Company, amount not to exceed $850,294.00 (negotiated cost savings of approximately $42,450.00).  Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 80% by the Georgia Department of Transportation and 20% by Gwinnett County and the cities of Duluth and Suwanee through the jointly funded 2014 SPLOST agreements. District 1/Brooks (Staff Recommendation: Award)

  
• 00:38:14

  2014-0957

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lawrenceville regarding jointly funded 2014 SPLOST pedestrian improvements, F-1066-01. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $3,456,621.00. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. District 3/Hunter and District 4/Heard (Staff Recommendation: Approval)

  
• 00:39:04

  2014-1133

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Grayson regarding jointly funded 2014 SPLOST intersection improvements, F-1077-01. The County will manage this project. The City will reimburse the County in the amount of $105,856.00, 19% of total project cost. The total County contribution is $451,279.00. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:39:51

  2014-1139

  1139 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Buford regarding jointly funded 2014 SPLOST roadway widening improvements, F-1064-01. The County will manage this project. The City will reimburse the County in the amount of $1,057,123.00. The total County contribution is $1,377,877.00. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:40:38

  2014-1136

  Approval to apply for and accept, if awarded, a Local Maintenance and Improvement Grant from the Georgia Department of Transportation and establish matching funds for the S.R. 20 Widening (S. Lee Street-U.S. 23/S.R. 13/Buford Hwy) project. The grant request is for $450,000.00 with a county match of $865,000.00. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:41:28

  2014-1113

  Award BL074-14, Bush Creek Restoration Project, to low bidder, Site Engineering, Inc., amount not to exceed $1,377,112.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:42:34

  2014-1114

  Award OS144, Alfa Laval parts, products, services and training for repair, replacement and maintenance of existing dewatering centrifuge units on an annual contract (November 19, 2014 through November 18, 2015), to Alfa Laval, Inc., base amount $400,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award.  (Staff Recommendation: Award)

  
• 00:43:16

  2014-1145

  Award BL080-14, Lanier Filter Plant insertion meter, to low bidder, Lanier Contracting Company, amount not to exceed $335,711.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:44:20

  2014-1128

  Approval to renew BL108-12, long term flow monitoring and maintenance services on an annual contract (January 01, 2015 through December 31, 2015), with Woolpert, Inc., base bid $600,000.00.  (Staff Recommendation: Approval)

  
• 00:45:10

  2014-1126

  Approval/authorization for the Chairman to execute Change Order No. 2-Final to the South Gwinnett Pump Station and Force Main Phase II contract with John D. Stephens, Inc., reducing the contract by $192,475.20 and extending the contract completion time by 142 calendar days. The contract amount is adjusted from $7,660,293.75 to $7,467,818.55, subject to approval by the Law Department. District 2/Howard and District 3/Hunter (Staff Recommendation: Approval)

   

  
• 00:46:23

  Adjournment