November 04, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, November 4, 2014 - 10:00 AM

• 00:00:00

  Call To Order

  
• 00:00:55

  Approval of Agenda

  
• 00:01:09

  2014-1144

  Approval of a resolution adopting a Code of Conduct for the Gwinnett County Board of Commissioners.

  
• 00:02:10

  2014-1094

  Approval of tax digest, including changes to the digest, inadditions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $351,000.00, a decrease in assessed value of $910,510.00 for a net decrease of $559,510.00 for tax years 2009 thru 2014. (Staff Recommendation: Approval)

  
• 00:03:26

  2014-1097

  Approval of the September 30, 2014 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:08:05

  2014-0985

  Approval to renew RP017-11, broad based land information systems (LIS) services on an annual contract (November 22, 2014 through November 21, 2015) with AMEC Earth & Environmental, Inc., Dewberry & Davis, LLC, Geographic Information Services, Inc., The Sidwell Company and TruePoint Solutions, LLC, base amount $135,000.00 (negotiated cost savings of approximately $18,549.00). (Staff Recommendation: Approval)

  
• 00:09:25

  2014-1056

  Approval to renew OS124, storage virtualization center (SVC & v3700) IBM equipment and maintenance annual lease (January 01, 2015 through December 31, 2015) utilizing the State Contract SWC-90813, a competitively procured agreement, with IBM Credit LLC, base amount of $427,548.00. (Staff Recommendation: Approval)

  
• 00:10:32

  2014-1073

  Approval to renew OS035, Rolm telephone systems annual maintenance (January 01, 2015 through December 31, 2015), with Unify, Inc. formally known as Siemens Enterprise Communications, Inc., base amount $28,941.00 (negotiated cost savings of approximately $4,341.15). (Staff Recommendation: Approval)

  
• 00:11:28

  2014-1074

  Approval to renew OS014, software support for SAP, SAP Adobe forms, and SAP central process scheduling on an annual contract (January 01, 2015 through December 31, 2015), SAP Public Services, Inc., base amount $968,612.23. (Staff Recommendation: Approval)

  
• 00:12:21

  2014-1088

  Approval to declare as surplus/salvage the attached list of technology equipment to be disposed of in accordance with Gwinnett County Code of Ordinances (Part II, Chapter 2, Article 7 Section 2-333 - Disposition of Personal Property). The means of disposal could include but is not limited to Internet Auction, Public Auction, 3rd Party Auction Company, and Sealed Bid.

  
• 00:13:00

  2014-1089

  Approval to renew BL131-12, purchase of computer hardware, printers, file servers, and peripheral equipment on an annual contract (January 01, 2015 through December 31, 2015), to PC Specialists, Inc., dba Technology Integration Group, base bid $400,000.00. (Staff Recommendation: Approval)

  
• 00:13:47

  2014-1154

  Approval/authorization for the Chairman to execute any and all documents necessary to effectuate an Ordinance to amend Subsection 114-90(d) of the Gwinnett County Code of Ordinances addressing Sewer Construction Standards, subject to review and approval by the Law Department.

  
• 00:14:50

  2014-1155

  Approval/authorization for the Chairman to execute any and all documents necessary to effectuate an Ordinance to amend Subsection 114-29(d) of the Gwinnett County Code of Ordinances addressing Water Construction Standards, subject to review and approval by the Law Department.

  
• 00:15:36

  2014-1156

  Approval/authorization for the Chairman to execute any and all documents necessary to effectuate an Ordinance to amend Subsection 100-21(h)(5) of the Gwinnett County Code of Ordinances addressing Stormwater Systems and Facilities Installation Standards and Specifications, subject to review and approval by the Law Department.

  
• 00:16:30

  2014-1072

  Approval to renew RP014-10, digital intersection safety camera solution program on an annual contract (January 01, 2015 through December 31, 2015), to the highest scoring firm, American Traffic Solutions, Inc., base amount $262,000.00. (Staff Recommendation: Approval)

  
• 00:17:24

  2014-1055

  Award BL081-14, Gwinnett County Government Annex Building HVAC replacement - phase IV, to low bidder, John F. Pennebaker Co., Inc., amount not to exceed $338,800.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:18:31

  2014-1065

  Award BL075-14, purchase of various automobiles, vans, trucks, and accessories on an annual contract (November 6, 2014 through November 5, 2015), to low bidders, Don Jackson Automotive Group, LLC, Hardy Chevrolet Buick GMC, Inc., Hardy Family Ford, and Wade Ford, Inc., base amount $5,105,183.14. (Staff Recommendation: Award)

  
• 00:20:04

  2014-1067

  Award BL084-14, plumbing retrofits for Gwinnett County facilities project, to low bidder, Cat Plumbing, Inc., amount not to exceed $118,020.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:20:48

  2014-1069

  Award BL087-14, Gwinnett County Employee Wellness Center project, to low responsive bidder, Beatty Construction, Inc., amount not to exceed $666,500.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:22:41

  2014-1075

  Award RP032-14, provision of cafeteria services on a multi-year contract, to the highest scoring firm, Smurti Corporation. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2015 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract term of five years upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for the Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:23:24

  2014-1077

  Award BL091-14, S.R. 120 (Bunten Road), project number F-0827-02 and S.R. 120 (Boggs Road), project number F-0827-03 major roadway improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $1,270,188.75. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:24:36

  2014-1078

  Award BL089-14, Davenport Road/Hill Drive (Shorty Howell Park to McDaniel Farm Park) pedestrian improvements project, project number F-0800, to low bidder, Gary's Grading & Pipeline Company, Inc., amount not to exceed $286,482.15. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:25:33

  2014-1080

  Award BL088-14, Bethesda School Road/Cruse Road (existing sidewalk to Sweetwater Park) pedestrian safety improvements project, project number F-0796, to low bidder, CMES, Inc., amount not to exceed $246,366.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:26:23

  2014-1082

  Award BL093-14, S.R. 120 (Lawrenceville Suwanee Road to existing sidewalk east of Riverside Parkway) pedestrian safety project, project number F-0810, to low bidder, CMES, Inc., amount not to exceed $957,456.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks and District 4/Heard (Staff Recommendation: Award)

  
• 00:27:11

  2014-1053

  Approval to renew BL126-11, purchase and installation of guardrail and fencing on an annual contract (February 08, 2015 through February 07, 2016), with Martin-Robbins Fence Company, base bid $120,000.00 (negotiated cost savings of approximately $6,000.00). (Staff Recommendation: Approval)

  
• 00:28:20

  2014-1083

  Approval to renew RP016-12, disaster debris removal, reduction, disposal, and other emergency debris related services on an annual contract (January 01, 2015 through December 31, 2015), with AshBritt, Inc., Ceres Environmental Services, Inc., and CrowderGulf, LLC. (Staff Recommendation: Approval)

  
• 00:29:30

  2014-0956

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Suwanee regarding jointly funded 2014 SPLOST pedestrian improvements, F-1072-01. The County will manage this project. The City will reimburse the County in the amount of $87,400.00, 19% of total project cost. The total County contribution is $372,600.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:37

  2014-1062

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Berkeley Lake regarding jointly funded 2014 SPLOST pedestrian improvements, F-1074-01. The County will manage this project. The City will reimburse the county in the amount of $23,750.00, 19% of the total project cost. The total county contribution is $101,250.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:31:27

  2014-1063

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Berkeley Lake regarding jointly funded 2014 SPLOST roadway rehabilitation, F-1074-01. The City will manage this project. The county will reimburse the City for 81% of the total project cost up to a maximum county contribution of $232,838.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:32:58

  2014-1066

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power Company on the Dacula Road at Broad Street (Dacula Cluster), F-0767 School Safety Improvement Project, for a total cost of $239,630.00. Approval for the Chairman to execute any and all documents, subject to approval by Law Department. This agreement is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:33:49

  2014-1070

  Approval/authorization for the Chairman to execute Supplemental Agreement No. 2 between Gwinnett County and the Gwinnett Place Community Improvement District (CID) for improvements to Venture Drive from Pleasant Hill Road to Steve Reynolds Boulevard, project M-0676-01. Additional County commitment of $1,100,000.00 CID commitment of $743,983.00 in CID funds and $411,692.00 from a Georgia Transportation Infrastructure Bank (GTIB) grant. Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:35:15

  2014-1049

  Award RP021-14, on-call water and wastewater tank cleaning on an annual contract (November 05, 2014 through November 04, 2015), to highest scoring firm, Allsouth Environmental Services, Inc., base amount $300,000.00. Authorization for the Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:36:44

  2014-1084

  Award BL079-14, Lanier Filter Plant ozone system safety improvements, to low bidder, Heavy Constructors, Inc., amount not to exceed $433,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:37:47

  2014-1086

  Award BL086-14, Cedar Creek pump station improvements, to low bidder, Willow Construction, Inc., amount not to exceed $474,400.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:38:25

  2014-1050

  Approval to renew BL084-13, purchase of pebble quick lime & bulk hydrated lime on an annual contract (January 18, 2015 through January 17, 2016), with Cheney Lime & Cement Company and Unimin Lime Corporation d/b/a Southern Lime, base bid $230,000.00. (Staff Recommendation: Approval)

  
• 00:39:12

  2014-1079

  Approval to renew BL097-12, provision of meter reading services on an annual contract (January 01, 2015 through December 31, 2015), with Corix Utilities (US), Inc., base bid $2,650,000.00. (Staff Recommendation: Approval)

  
• 00:40:02

  2014-1093

  Approval to renew BL111-12, purchase of citric acid on an annual contract (December 02, 2014 through December 01, 2015), with Univar USA, Inc., base bid $240,000.00 (negotiated cost savings of approximately $24,000.00). (Staff Recommendation: Approval)

  
• 00:40:38

  2014-1095

  Approval to renew BL008-14, purchase of liquid ferric chloride on an annual contract (December 17, 2014 through December 16, 2015), with PVS Technologies, Inc., base bid $300,000.00 (negotiated cost savings of approximately $3,000.00). (Staff Recommendation: Approval)

  
• 00:41:34

  2014-1064

  Approval/authorization for the Chairman to execute a joint funding agreement with U.S. Geological Survey (USGS) for the Gwinnett County Long-Term Trend Monitoring Program as required under the County's National Pollutant Discharge Elimination System (NPDES) Wastewater Discharge Permits and in compliance with the Metropolitan North Georgia Water Planning District Watershed Management Plan for $900,925.00. USGS is contributing $109,740.00 and the County is contributing $791,185.00, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:42:39

  2014-1076

  Approval/authorization for the Chairman to execute and record a Declaration of Conservation Covenants and Restrictions on the areas within Bromolow Creek Stream Restoration project, Parcel No. 6240-001, designated for stream and buffer restoration, subject to review by the Law Department. The Declaration of Conservation Covenants and Restrictions is required by the Army Corps of Engineers to satisfy the Clean Water Act, Section 404 permit conditions and compensatory mitigation requirements resulting from unavoidable loss of natural resources. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:44:18

  Adjournment