October 21, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 21, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:09:06

  Call To Order

  
• 00:09:54

  Approval of Agenda

  
• 00:10:58

  2014-1015

  Approval to renew BL089-11, purchase of eggs on an annual contract (January 01, 2015 through December 31, 2015), Department of Community Services, Department of Corrections and Sheriff's Department, with Sutherlands Foodservice, Inc., base bid $190,450.00. (Staff Recommendation: Approval)

  
• 00:11:52

  2014-1019

  Approval to renew BL122-12, installation, inspection, maintenance, and repair of automatic doors and overhead bay doors on an annual contract (December 20, 2014 through December 19, 2015), Department of Fire and Emergency Services, Department of Support Services, and Department of Water Resources, to Atlanta's Professional Door, Inc., base bid $112,188.00. (Staff Recommendation: Approval)

  
• 00:12:34

  2014-1042

  Approval to renew RP015-11, provision of inmate healthcare on an annual contract (January 01, 2015 through December 31, 2015), Department of Corrections and Sheriff's Department with Corizon Health, Inc., base amount $7,058,449.00. (Staff Recommendation: Approval)

  
• 00:13:34

  2014-1022

  Approval/authorization of Change Order No. 2 to the contract, BL025-12 Lions Club Park Redevelopment, with Astra Group, Inc., increasing the amount by $9,123.99 and extending the contract completion time by 149 days. The contract amount is adjusted from $5,339,917.33 to $5,349,041.32. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:14:30

  2014-1051

  Approval/authorization for the Chairman to sign the Georgia County Internship Program Grant Agreement between the Association of County Commissioners of Georgia Civic Affairs Foundation, Inc. and Gwinnett County. Gwinnett County has been selected as a grant recipient for two (2) internships for the 2015 Spring Program with a maximum reimbursement of $2,000.00 per assignment. The interns will be assigned to assist with programming at the Gwinnett Environmental & Heritage Center and Gwinnett County Parks & Recreation. (Staff Recommendation: Approval)

  
• 00:15:27

  2014-1006

  Approval to renew RP019-13, on-demand printing services on an annual contract (January 06, 2015 through January 05, 2016), with Design Type, Inc., Digital Xpress Printing, Inc., More Business Solutions, and Printing Trade Company, Inc., base amount $275,000.00. (Staff Recommendation: Approval)

  
• 00:16:04

  2014-1104

  Ratification of employment agreement with Andrew “Butch” Ayers, Director of Police Services/Chief of Police, for recording purposes.

  
• 00:19:59

  2014-1060

  Approval/authorization to apply for and accept funds from the Prosecuting Attorneys Council of Georgia in the amount of $45,703.00 with a local match of $11,426.00. This funding will be used to partially pay for two victim advocates in the District Attorney’s Office. Approval/Authorization for the Chairman or designee to execute the Memorandum of Understanding and the Director of Finance to execute all other grant documents as necessary to meet the program needs, subject to review by the Law Department.

  
• 00:20:41

  2014-1044

  Award RP029-14, personal property assessment and administration program on a multi-year contract, to the sole proposer, Tax Management Associates, Inc. The initial term of this contract shall be January 01, 2015 through December 31, 2015, base amount $729,000.00 (negotiated cost savings of approximately $6,000.00). This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2015 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $3,977,750.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:22:47

  2014-1046

  Award RP030-14, commercial and industrial valuations and corresponding assessment administration functions on a multi-year contract, to the highest scoring firm, Tyler Technologies, Inc. The initial term of this contract shall be January 01, 2015 through December 31, 2015, base amount $979,500.00 (this represents a 25.8% decrease over the previous contract). This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2015 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $4,897,500.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:23:48

  2014-1085

  Approval/authorization of a Supplemental County Resolution consenting to the issuance of Gwinnett County Water and Sewerage Authority Revenue Refunding Bonds, Series 2015, specifying the principal amount, interest rate, maturity date and redemption provisions; as well as to ratify, reaffirm, amend, and supplement the County Resolution adopted September 16, 2014; and authorization for the Chairman to execute any and all documents necessary to accomplish the refunding of the 2005 Water and Sewerage bonds and the issuance of the 2015 Water and Sewerage Revenue Refunding bonds, subject to approval of the Law Department. (Staff Recommendation: Approval)

  
• 00:24:53

  2014-1003

  Award BL092-14, upgrade of Scott SCBA air pack equipment, to low bidder, Fisher Scientific Company, LLC, $3,049,645.00. This purchase is funded 27% by the 2009 SPLOST Program and 73% by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:25:56

  2014-1020

  Award BL096-14, Cisco maintenance and support on an annual contract (September 01, 2014 through August 31, 2015); to low bidder, Prosys Information Systems, Inc., base bid $770,000.00. (Staff Recommendation: Award)

  
• 00:26:52

  2014-1038

  Award RP012-14, provision of a digital oblique aerial photographic imagery and viewing software on an annual contract, (January 01, 2015 through December 31, 2015), to the highest scoring firm, Pictometry International Corporation, base amount $170,526.50 (this represents a 33% decrease over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:27:51

  2014-0996

  Approval to renew OS002, maintenance contract for the 800MHz radio system (January 01, 2015 through December 31, 2015), with Motorola Solutions, Inc., $2,463,037.87 (reflects a 5% pre-pay discount of $129,633.57). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Approval)

  
• 00:28:39

  2014-1018

  Approval to renew OS023, support and maintenance for Sustain software (January 01, 2015 through December 31, 2015), with Journal Technologies, Inc. fka Sustain Technologies, Inc., base amount $282,369.00. (Staff Recommendation: Approval)

  
• 00:29:22

  2014-0971

  Approval/authorization to accept a grant from the Department of Justice for the Sheriff’s Office in the amount of $250,000.00 with an in-kind match of $62,500.00 provided by ViewPoint Health; totaling $312,500.00 for two years. The funding will be used to contract with ViewPoint Health to provide case management, transitional housing, and transportation services. Requested also is the approval and authorization for the Chairman or designee to execute any and all grant documents subject to review by the Law Department.

  
• 00:31:04

  2014-1040

  Award BL082-14, right-of-way mowing on County roads on an annual contract (January 01, 2015 through December 31, 2015), North Section to Premier Tree and Shrub Care, LLC, $89,744.34 and South Section to NGL Erosion Control Group, LLC, $126,142.80, total base bid $215,887.14. (Staff Recommendation: Award)

  
• 00:32:27

  2014-0905

  Approval to renew BL091-13, traffic signal detector loop installation demand services on an annual contract (January 01, 2015 through December 31, 2015), with Georgia Management Agency, Inc. dba Roadworx, base bid $115,000.00 (negotiated cost savings of approximately $2,300.00). This contract is funded 74% by the General Fund and 26% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:33:24

  2014-0906

  Approval to renew BL098-11, traffic signal & intelligent transportation system demand services on an annual contract (January 01, 2015 through December 31, 2015), section 1 with Georgia Management Agency, Inc. dba Roadworx, sections 3 and 4 with North Cherokee Electrical, Inc., and section 5 with The ComTran Group, Inc., base bid $350,000.00 (negotiated cost savings of approximately $1,006.00). This contract is funded 57% by General Fund and 43% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:34:29

  2014-0958

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Norcross regarding jointly funded 2014 SPLOST pedestrian improvements, F-1068-01. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $819,567.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:35:33

  2014-1023

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Dacula regarding jointly funded 2014 SPLOST pedestrian improvements, F-1076-01. The County will manage this project. The City will reimburse the County in the amount of $176,362.00, 19% of total project cost. The total County contribution is $751,861.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:36:36

  2014-1039

  Approval to renew RP025-10, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2015 through December 31, 2015), with Moreland Altobelli Associates, Inc., base amount $4,800,000.00 (negotiated cost savings of approximately $24,000.00). This contract is funded 66% by the 2009 SPLOST Program, 31% by the 2014 SPLOST Program, 2% by the Capital Project Fund and 1% by the 2005 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:37:19

  2014-0970

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,152,351.72. These projects are funded 65% by 2014 SPLOST Program, 33% by the 2009 SPLOST Program, 1% by the Transit R & E Fund, .5% by the 2005 SPLOST Program and .5% by the City of Peachtree Corners. (Staff Recommendation: Approval)

  
• 00:38:03

  2014-0947

  Award BL066-14, construction, maintenance and repair associated with watershed improvements, stream restoration and stormwater Best Management Practices (BMP) on an annual contract (October 08, 2014 through October 07, 2015), to low bidder, The Dickerson Group, Inc., base bid $2,500,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:39:19

  2014-1004

  Award OS148, provision of Smith & Loveless parts, products, services and training on an annual contract (October 22, 2014 through October 21, 2015), to Smith & Loveless, Inc., base amount $250,000.00. (Staff Recommendation: Award)

  
• 00:40:12

  2014-1041

  Award RP022-14, document processing services for the Department of Water Resources on an annual contract (November 18, 2014 through November 17, 2015), to the highest scoring firm, Envelopes and Forms, Inc., dba SureBill, base amount $1,407,870.00 (negotiated cost savings of approximately $2,880.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:41:16

  2014-1000

  Approval to renew BL083-13, provision of grounds maintenance at various Department of Water Resources facilities on an annual contract (October 30, 2014 through October 29, 2015), with North Georgia Landscaping and Construction Group, LLC, base bid $250,000.00 (negotiated cost savings of approximately $5,000.00). (Staff Recommendation: Approval)

  
• 00:41:57

  2014-1016

  Approval/authorization for the Chairman to sign Change Order No. 3, to the contract with Heavy Constructors, Inc., reducing the amount by $184,850.77 and extending the contract by 160 days for work associated with the Crooked Creek WRF Improvements and Demolition project. The contract amount is adjusted from $11,854,544.00 to $11,669,693.23 subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:43:03

  2014-1017

  Approval/authorization for the Chairman to sign the Memorandum of Understanding (MOU) with the Georgia Department of Transportation (GDOT) for utility relocations associated with the I-85 Express Lanes Design-Build, (GDOT Project No. PI110600), at no cost to Department of Water Resources. Subject to approval by Law Department. District 1/Brooks & District 4/Heard (Staff Recommendation: Approval)

  
• 00:44:15

  Adjournment