August 19, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 19, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:42

  Call To Order

  
• 00:03:45

  Approval of Agenda

  
• 00:04:01

  2014-0675

  Approval to appoint Troy Brandon to the Region Three Behavioral Health & Developmental Disabilities Board. Term Expires July 31, 2017.

  
• 00:05:11

  2014-0635

  Approval to renew BL074-13, provision of landscaping maintenance services at various Gwinnett County facilities on an annual contract (October 04, 2014 through October 03, 2015), Department of Police Services and Department of Support Services, to North Georgia Landscaping and Construction Group, LLC, base bid $179,439.00. (Staff Recommendation: Approval)

  
• 00:06:05

  2014-0651

  Approval to renew BL047-12, purchase of duty and training ammunition on an annual contract (September 05, 2014 through September 04, 2015), Department of Police Services and Sheriff's Department, to Gulf States Distributors, Inc., base bid $313,249.00. (Staff Recommendation: Approval)

  
• 00:06:37

  2014-0672

  Approval/authorization for Chairman to execute a temporary easement, permanent easement and offer of payment of $1,500.00 for work associated with the Atlanta Gas Light Company’s gas regulator station to be located at Lenora Park Football Complex along Lenora Church Road adjacent to existing Right of Way. Permanent easement is approximately 664 square feet within a fence enclosed station. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:07:48

  2014-0656

  Award RP014-14, provision of audit services on a multi-year contract, to the highest scoring firm, Mauldin & Jenkins, LLC. The initial term of this contract shall be November 01, 2014 through December 31, 2014, base amount $444,950.00 (negotiated cost savings of approximately $10,000.00). This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years and two (2) months, total base amount $2,316,000.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:08:36

  2014-0665

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $423,450.00, a decrease in the assessed value of $301,340.00, for a net increase of $122,110.00 for tax years 2010 thru 2013. (Staff Recommendation: Approval)

  
• 00:09:47

  2014-0636

  Approval to renew RP014-11, emergency medical patient billing services on an annual contract (January 01, 2015 through December 31, 2015), to Digitech Computer, Inc., base amount $759,000.00. (Staff Recommendation: Approval)

  
• 00:10:30

  2014-0729

  Award RP01914, provision of medical and pharmacy benefit administration on an annual contract (January 01, 2015 through December 31, 2015), to highest scoring firm, Aetna Life Insurance Company, base amount $26,597,256.00 (negotiated cost savings of $182,333.33). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:11:40

  2014-0738

  Award RP017-14, Employee Assistance Program (EAP) and work-life services on an annual contract (January 1, 2015 through December 31, 2015), to highest scoring firm, Harris, Rothenberg International Inc., dba Humana EAP and Work-Life Services, base amount $98,000.00 (negotiated cost savings of approximately $9,000.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:12:30

  2014-0739

  Award RP01814, provision of Health Reimbursement Account (HRA), Health Savings Account (HSA) and Flexible Spending Account (FSA) administration on an annual contract, (January 1, 2015 through December 31, 2015), to highest scoring firm, ConnectYourCare, LLC, base amount $139,000.00 (negotiated cost savings of approximately $29,000.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:13:43

  2014-0337

  Award OS129, enterprise asset management solution on an annual contract, to Lucity, Inc., base amount $495,595.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:14:50

  2014-0673

  Approval of the purchase of the Police helicopter upgrade to Rotor Resources LLC for the amount of $200,792.10. The upgrade will include major structural changes to the cockpit area on Police aircraft registration number N1605K. The work to be performed falls under the guidelines for exemptions of the Purchasing Ordinance, Part 1, Section 2, P. Materials or services for confidential and secure investigations, apprehensions and detentions of individuals suspected of or convicted of criminal offenses by law enforcement personnel. (Staff Recommendation: Approval)

  
• 00:15:35

  2014-0577

  Approval/authorization to apply and accept a grant award from the U.S. Department of Justice (USDOJ), Bureau of Justice Assistance in the amount of $149,118.00, to continue the education and training of sworn and non-sworn personnel, increase citizen involvement in community crime prevention, law enforcement and public safety training to leadership through Gwinnett Neighborhood Leadership Institute, and purchase or upgrade equipment and technology. This grant does not require matching funds and is 100% funded through USDOJ. Approval/Authorization for the Chairman to designate the Department of Financial Services Director to execute grant documents, subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:16:35

  2014-0631

  Award OS139, purchase of police pursuit utility vehicles, to Wade Ford, utilizing a State of Georgia competitively procured agreement, $1,106,698.00. This purchase is funded by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:17:22

  2014-0658

  Approval to incorporate Oak Village, Unit 3 into the Gwinnett County Street Lighting Program, F-0790-12. The estimated upfront capital installation cost for the street lights is $17,809.72 and the estimated annual revenue and operating costs are $2,208.00. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:18:25

  2014-0659

  Approval to incorporate Global Gardens into the Gwinnett County Street Lighting Program, F-0790-13. The estimated upfront capital installation cost for the street lights is $7,541.21 and the estimated annual revenue and operating costs are $1,018.98. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:19:47

  2014-0660

  Approval to incorporate Chesapeake into the Gwinnett County Street Lighting Program, F-0790-14. The estimated upfront capital installation cost for the street lights is $6,400.84 and the estimated annual revenue and operating costs are $1,716.66. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:20:46

  2014-0662

  Approval and adoption of a Resolution updating the Long Range Road Classification Map. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:21:42

  2014-0657

  Approval/authorization for Chairman to execute a Subgrant Agreement with the Atlanta Regional Commission (ARC) for the Gwinnett County Comprehensive Transportation Plan Update, O-0127-19. Approval for Chairman or designee to execute any and all related documents, subject to approval by Law Department. The estimated cost of this project is $1,250,000.00 with funding provided by the ARC in an amount not to exceed $1,000,000.00 and a local 20% match of $250,000.00. Any additional funding will be provided by Gwinnett County. This project is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:22:49

  2014-0661

  Approval/authorization for the Chairman to execute a Georgia Department of Transportation Local Administered Project Recertification Application, no cost associated. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:23:36

  2014-0666

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lilburn regarding jointly funded 2014 SPLOST road improvements. The City will manage sidewalk improvements on Main Street and Poplar Street, F-1067-01. The County will reimburse the City for 81% of total project cost up to a maximum County contribution of $799,800.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 2/ Howard (Staff Recommendation: Approval)

  
• 00:24:47

  2014-0667

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Loganville regarding a jointly funded 2014 SPLOST intersection improvement project for US 78 at Brand Road, F-1078-01. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum County contribution of $418,744.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:25:47

  2014-0669

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Auburn regarding jointly funded 2014 SPLOST rehabilitation improvements, F-1073-01. The City will manage these projects. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $35,448.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:26:36

  2014-0679

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Sugar Hill regarding jointly funded 2014 SPLOST pedestrian and intersection improvements, F-1071-01. The City will manage these projects. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $2,249,676.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Districts 1/Brooks and 4/Heard (Staff Recommendation: Approval)

  
• 00:27:39

  2014-0663

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $666,600.00. These projects are funded 89% by the 2009 SPLOST Program, 9% by the 2005 SPLOST Program and 2% by the City of Peachtree Corners. (Staff Recommendation: Approval)

  
• 00:28:41

  2014-0655

  Award BL048-14, Bromolow Creek stream restoration project, to low bidder, The Dickerson Group, Inc., amount not to exceed $875,277.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:29:48

  2014-0653

  Approval to renew BL067-13, purchase of liquid cationic polymer on an annual contract (November 19, 2014 through November 18, 2015), with Polydyne, Inc., base bid $82,000.00 (negotiated cost savings of approximately $8,200.00). (Staff Recommendation: Approval)

  
• 00:30:31

  2014-0654

  Approval to renew BL068-13, purchase of reinforced concrete pipe and corrugated (aluminized) steel pipe and bands on an annual contract (October 03, 2014 through October 02, 2015), with Lehigh Hanson, Inc., dba Hanson Pipe & Precast and Southeast Culvert, Inc., base bid $82,000.00. (Staff Recommendation: Approval)

  
• 00:31:10

  Adjournment