August 20, 2013 - 11:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 20, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:19

  Call To Order

  
• 00:03:14

  Approval of Agenda

  
• 00:03:58

  2013-0665

  Approval of appointment to the Family & Children Services Board. Term Expires June 30, 2018. Incumbent - Katherine Knight. District 1/Brooks

  
• 00:04:15

  2013-0671

  Approval to accept the resignation of Marina Peed from the Human Relations Commission. Term Expires August 31, 2015.

  
• 00:04:30

  2013-0673

  Approval to accept the resignation of Ken Mims from the Human Relations Commission. Term expires August 31, 2016.

  
• 00:04:46

  2013-0674

  Approval to appoint Andy Copeland to fill the unexpired term of Marina Peed to the Human Relations Commission. Term expires August 31, 2015.

  
• 00:05:01

  2013-0679

  Approval to appoint Daniel L. DeVore to fill the unexpired term of Ken Mims to the Human Relations Commission. Term expires August 31, 2016.

  
• 00:05:19

  2013-0692

  Approval to move and combine the following meetings of the Board of Commissioners: October 1, 2013 Work and Business Sessions to October 2, 2013 at 10:00 am and 2:00 pm respectively; November 26, 2013 Public Hearing to November 19, 2013 at 7:00 pm; December 24, 2013 Public Hearing to December 17, 2013 at 7:00 pm.

  
• 00:06:19

  2013-0565

  Approval/authorization for the Chairman to execute a Resolution and all other documents necessary to call a referendum for a Special Purpose Local Option Sales Tax Program; said referendum to be conducted on November 5, 2013, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:03

  2013-0628

  Approval to renew BL084-12, provide painting, pressure washing & handyman services on an annual contract (September 19, 2013 through September 18, 2014) Department of Community Services and Department of Support Services, to overall low bidders, A&D Painting, Inc., and TKO Services, Inc., base bid $312,500.00. This contract is funded 88% by the Capital Project Fund, 7% by the Recreation Fund, and 5% by various other funds. (Staff Recommendation: Approval)

  
• 00:09:02

  2013-0641

  Award RP011-13, South Gwinnett Park redevelopment construction document development, to Hayes, James & Associates, Inc., amount not to exceed $230,490.00 (negotiated cost savings of $25,610.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:09:38

  2013-0691

  Approval/authorization of change order no. 1 to the contract, BL124-12 Construction of Lilburn Trail Connection at Lion's Club Park, with Astra Group, Inc., decreasing the amount by $3,556.79 and extending the contract completion time by 114 days. The contract amount is adjusted from $260,000.00 to $256,443.21. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:10:39

  2013-0630

  Approval to renew RP030-10, provide data collection of residential new construction, data confirmation and assistance in processing residential appeals on an annual contract (January 01, 2014 through December 31, 2014), with the highest scoring firm, LMC, Inc., base amount $900,000.00 (negotiated cost savings of approximately $53,227.00). (Staff Recommendation: Approval)

  
• 00:11:55

  2013-0629

  Approval to renew RP015-12, Business Objects Business Intelligence (BI) on-demand professional services on an annual contract (October 03, 2013 through October 02, 2014), to the highest scoring firms as follows: Sierra Infosys, Inc., Dickinson & Associates, Inc., EPI-USE America, Inc., GyanSys, Inc., and Decision First Technologies, base amount $350,000.00 (negotiated cost savings of approximately $3,500.00). This contract is funded by the Capital Projects Fund. (Staff Recommendation: Approval)

  
• 00:12:59

  2013-0658

  Approval/authorization to accept grant funds awarded by the Criminal Justice Coordinating Council (CJCC) from the Juvenile Justice Incentive Grant in the amount of $400,000. This award will be used to fund treatment for high risk juvenile offenders. Approval/Authorization for the Chairman or designee to execute grant documents, enter into an agreement with Chris Kids to provide services on behalf of Gwinnett County, and any other necessary documents, subject to review by the Law Department. This grant is 100% funded through CJCC with no match requirements. (Staff Recommendation: Approval)

  
• 00:13:45

  2013-0661

  Approval/authorization to accept grant funds awarded by Walton Electric Trust, Inc. for the Juvenile Drug Court Program in the amount of $2,000 to help with program participant costs. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. This grant is 100% funded through Walton Electric Trust, Inc. with no match requirements. (Staff Recommendation: Approval)

  
• 00:14:29

  2013-0632

  Approval/authorization for Chairman to execute Agreement with Kids Triathlon, Inc. for the Atlanta Kids Triathlon event to be held on August 25, 2013, subject to approval by Law Department. No cost associated. District 2/Howard (Staff Recommendation: Approval)

  
• 00:15:11

  2013-0638

  Approval/authorization to apply and accept a grant award from the U.S. Department of Justice (USDOJ), Bureau of Justice Assistance in the amount of $149,642.00, to continue the education and training of sworn and non-sworn personnel, increase citizen involvement in community crime prevention, law enforcement and public safety training to leadership through Gwinnett Neighborhood Leadership Institute, and purchase or upgrade equipment and technology. This grant does not require matching funds and is 100% funded through USDOJ. Approval/Authorizations for the Chairman to designate the Department of Financial Services Director to execute grant documents, subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:54

  2013-0643

  Approval/authorization for the Chairman to execute a Memorandum of Understanding (MOU) between the Metro Atlanta Urban Area Initiative (UASI) and Gwinnett County for CBRNE/HDU/SWAT equipment valued at $778,321.93. The equipment is 100% funded through the Department of Homeland Security (DHS) with no match requirements and will be purchased on behalf of Gwinnett County by DHS. Subject to review by the Law Department. (Staff Recommendation: Approve)

  
• 00:16:48

  2013-0633

  Award OS121, conversion of HVAC controls from pneumatic to digital, to Trane Building Services, base amount $585,000.00 using The Cooperative Purchasing Network contract, a competitively procured agreement. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:17:57

  2013-0639

  Award BL066-13, replacement of parts on 39 air handler units, to low bidder, Air Heat America, LLC, base amount $206,022.00. This project is funded by the Capital Project Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:19:00

  2013-0636

  Award BL059-13, Killian Hill Road at Arcado Road intersection improvements, project number M-0681-01, and Killian Hill Road queuing lane (Trickum Middle School) school safety project, project number F-0740-04 to low bidder, Baldwin Paving Company, Inc., amount not to exceed $979,351.59. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:20:00

  2013-0649

  Award BL063-13, SR 124 at Jackson Street, project number M-0871-02, and SR 20 at Webb Gin House Road, project number M-0871-04, road improvement projects, to low bidder, Baldwin Paving Company, Inc., amount not to exceed $180,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Georgia Department of Transportation. District 3/Hunter and District 4/Heard (Staff Recommendation: Award)

  
• 00:21:20

  2013-0650

  Award BL064-13, SR 317 at Satellite Blvd., project number M-0871-03, and SR 378 at I-85, project number M-0871-06, road improvement projects, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $220,848.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Award)

  
• 00:22:00

  2013-0651

  Award BL065-13, SR 13 at South Scales Road, project number M-0871-05, and SR 13 at South Lee Street, project number M-0871-07, road improvement projects, to low bidder, Baldwin Paving Company, Inc., amount not to exceed $215,170.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Georgia Department of Transportation. District 1/Brooks and District 4/Heard (Staff Recommendation: Award)

  
• 00:22:36

  2013-0637

  Approval to renew RP016-12, disaster debris removal, reduction, disposal, and other emergency debris related services on an annual contract (January 01, 2014 through December 31, 2014), with the highest scoring firms: AshBritt, Inc., Ceres Environmental Services, Inc., and CrowderGulf, LLC. Funding and usage will be determined in the event of an emergency. (Staff Recommendation: Approval)

  
• 00:23:32

  2013-0645

  Approval/authorization for Chairman to execute a Transportation Enhancement Agreement with the Georgia Department of Transportation for Club Drive (Club Drive Park West-Pleasant Hill Road) pedestrian safety project, F-0793-01, GaDOT Project No. 0009076, total cost $625,000.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This item is funded 80% by GaDOT/Federal funding and 20% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:25:18

  2013-0640

  Award BL058-13, road patching and repair of utility cuts on an annual contract (October 07, 2013 through October 06, 2014), to low bidder, A & S Paving, Inc., base bid $399,125.00 (this represents a 3.5% decrease from the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 56% by the Water and Sewer Operating Fund and 44% by the Stormwater Operating Fund. (Staff Recommendation: Award)

  
• 00:26:00

  2013-0625

  Approval for the Gwinnett County Board of Commissioners to approve the sale of 19.373 acres of real property owned by the Gwinnett County Water and Sewerage Authority to the Gwinnett County Board of Education, subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:26:53

  2013-0631

  Approval to renew OS053, debt collection services for aged accounts receivable on an annual contract (November 05, 2013 through November 04, 2014), with Penn Credit Corporation, base amount $150,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:27:53

  2013-0634

  Approval to renew RP023-09, billing services for the Department of Water Resources on an annual contract (November 18, 2013 through November 17, 2014), to the highest scoring firm, Envelopes & Forms, Inc., base amount $1,537,450.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:28:36

  2013-0635

  Approval to renew BL083-11, inventory and condition assessment services for critical water and sewer crossings on an annual contract (September 21, 2013 through September 20, 2014), to low bidder, Woolpert, Inc., base bid $360,860.00. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:29:22

  2013-0646

  Approval/authorization for the Chairman to execute the Byproduct Removal and Operations Agreement with Ostara USA, LLC for the proposed Nutrient Recovery Facility at the F. Wayne Hill Water Resources Center subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:35

  2013-0647

  Approval/authorization for the Chairman to approve a three year Intergovernmental Contract with the Georgia Environmental Protection Division (EPD) for Drinking Water Laboratory services for period of July 1, 2013 through June 30, 2016, at a cost of $24,800.00 per year. Total estimated contract cost is $74,400.00, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:31:36

  Adjournment