February 04, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, February 4, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:05

  Call To Order

  
• 00:03:00

  Approval of Agenda

  
• 00:03:40

  2014-0096

  Award BL115-13, construction and replacement of concrete curbs, gutters, basin lids and sidewalks on an annual contract, Department of Transportation and Department of Water Resources, (March 01, 2014 through February 28, 2015), to low bidder, Gregory Bridge Company, base bid $921,733.00. This contract is funded 39% by the General Fund, 27% by the Stormwater Operating Fund, 26% by the Water and Sewer Operating Fund, and 8% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:04:26

  2014-0104

  Approval to extend BL141-12, provision of PoolPak maintenance and repair (January 16, 2014 through April 14, 2014) to sole bidder, Bardi Mechanical, base bid $50,000.00. This contract is funded by the Recreation Fund. (Staff Recommendation: Approval to extend)

  
• 00:05:09

  2014-0108

  Approval/authorization of change order no. 2 - Final to the contract, BL102-12 Bogan Park Aquatic Center Renovations, with Bryson Constructors, Inc., increasing the amount by $1,987.89. The contract amount is adjusted from $3,184,676.54 to $3,186,664.43. This project is funded by the 2005 and 2009 SPLOST Programs. District 4/Heard (Staff Recommendation: Approval)

  
• 00:06:03

  2014-0112, 2014-0113, 2014-0114, 2014-0115, 2014-0118

  Approval/authorization for the Chairman to execute a contract with the Gwinnett County Board of Health d/b/a Gwinnett County Health Department, in the amount of $1,489,896.00 for the period of January 1, 2014 through December 31, 2014. Subject to approval by Law Department. (Staff Recommendation: Approval)
  
  Approval/authorization for the Chairman to execute a contract with Gwinnett Hospital System, Inc., to provide subsidy funding in the amount of $225,000.00 for the period of January 1, 2014 through December 31, 2014. Subject to approval by the Law Department. (Staff Recommendation: Approval)
  
  Approval/authorization for the Chairman to execute a contract with View Point Health, in the amount of $768,297.00 for the period of January 1, 2014 through December 31, 2014. Subject to approval by Law Department. (Staff Recommendation: Approval)
  
  Approval/authorization for the Chairman to execute a contract with the Gwinnett Coalition for Health and Human Services, in the amount of $55,074.00 for the period of January 1, 2014 through December 31, 2014. Subject to approval by Law Department. (Staff Recommendation: Approval)
  
  Approval/authorization for the Chairman to execute a contract with the Gwinnett County Department of Family and Children Services, in the amount of $371,768.00 for the period of January 1, 2014 through December 31, 2014. Subject to approval by Law Department. (Staff Recommendation: Approval)
  
  
  
  
  

  
• 00:08:18

  2014-0109

  Ratification of work task authorizations No. 2011-61 through 2011-70 for Jacobs Project Management Company for program management services in the amount of $358,200.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:09:04

  2014-0062

  Approval to renew RP001-13, motor vehicle appeal program and the corresponding assessment administration on an annual contract (March 05, 2014 through March 04, 2015), with LMC, Inc., base amount $20,000.00 (negotiated cost savings of approximately $1,000.00). (Staff Recommendation: Approval to renew)

  
• 00:10:08

  2014-0111

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease in assessed value of $802,840, for tax years 2006 thru 2013. (Staff Recommendation: Approval)

  
• 00:10:55

  2014-0119

  Approval of the December 31, 2013 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:12:27

  2014-0060

  Approval/authorization to accept grant funds awarded to Gwinnett Fire and Emergency Services by the Wal-Mart Foundation and Facility #3388 in the amount of $1,000.00 to replenish fire prevention and safety education materials. These materials will be utilized to provide free educational programs in fire and life safety to the citizens. The grant is 100% funded through the Wal-Mart Foundation with no match requirements. (Staff Recommendation: Approval)

  
• 00:13:13

  2014-0046

  Approval to renew BL118-10, installation and removal services for radios, mobile data terminals (MDTs), and affiliated equipment on an annual contract (February 16, 2014 through February 15, 2015), with the low bidder Mobile Communications of Gwinnett, Inc., base bid $130,327.50 (negotiated cost savings of approximately $8,522.00). This contract is funded 65% by the Police Services District Fund, 22% by the General Fund, 10% by the Fire and EMS District Fund, and 3% by various other funds. (Staff Recommendation: Approval)

  
• 00:14:19

  2014-0069

  Approval to renew BL033-11, purchase of notebook computers on an annual contract (April 10, 2014 through April 09, 2015), with low bidder, PC Specialists, Inc., dba Technology Integration Group, base bid $150,000.00. This contract is funded by the Capital Project Fund and 14% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:15:06

  2014-0071

  Approval to renew BL133-12, on-demand installation services for voice & data wiring on an annual contract (February 20, 2014 through February 19, 2015), to the low responsive bidders, Ideal Communications, Inc. and LMI Systems, Inc., base bid $400,000.00 (negotiated cost savings of approximately $1,886.00). This contract is funded 64% by the Capital Project Fund, 9% by the 2009 SPLOST Fund, 12% by the Recreation Fund, 7% by the Administrative Support Fund, 6% by the Water & Sewer Renewal & Extension Fund, and 2% by various other funds. (Staff Recommendation: Approval)

  
• 00:16:08

  2014-0066

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.31 acres (13,658.80 square feet) of permanent sewer easement to Gwinnett County Water & Sewerage Authority for the Blue Ridge-Suzanna's Kitchen Sewer Realignment Project on a Gwinnett County owned parcel (Fire Station #19, Tax Parcel 6-267-028). The property is located at 3275 North Berkeley Lake Rd., Duluth, GA 30096. Subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:17:26

  2014-0057

  Award BL121-13, purchase of hot asphaltic patch mix on an annual contract, (March 06, 2014 through March 05, 2015), to low bidders, Baldwin Paving Company, Inc., C.W. Matthews Contracting Company, Inc., E.R. Snell Contractor, Inc., Metro Materials, Inc., and Pittman Construction Company, Inc., total base bid $250,000.00. (Staff Recommendation: Award)

  
• 00:18:25

  2014-0105

  Award BL123-13 Sugarloaf Parkway at Five Forks Trickum Road intersection improvement project, project number M-0678 to low responsive bidder, Baldwin Paving Company, Inc., amount not to exceed $978,138.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2005 SPLOST Program. District 3/Hunter & District 4/Heard (Staff Recommendation: Award)

  
• 00:19:22

  2014-0116

  Approval/authorization for Chairman to execute Supplemental Agreement No. 2-Final with E. R. Snell Contractor, Inc., for Indian Trail Road at Jackson Creek project, F-0043 and Lawrenceville Highway at Indian Trail Road project, M-0037, total increase $217,802.65, total reduction $455,150.12, revised contract amount $5,505,926.81. This is the final change order for this contract. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:20:40

  2014-0117

  Approval/authorization for Chairman to execute the Right of Way contract and the Local Government Lighting Project Agreement (LGLPA) with Georgia Department of Transportation for SR 316 at Walther Boulevard project, F-0876, GaDOT P.I. No. 0010425. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. The County funding for this project is provided by the 2009 SPLOST Program. The right of way contract commits the county to fund and manage all land acquisitions on the project. The Lighting Agreement commits the county to provide energy, operations and maintenance of the projects lighting system. District 4/Heard (Staff Recommendation: Approval)

  
• 00:22:55

  2014-0058

  Award BL114-13, Crooked Creek Water Reclamation Facility filter rehabilitation project to low bidder, P.F. Moon and Company, Inc., amount not to exceed $4,170,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water and Sewer Renewal and Extension Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:24:31

  2014-0098

  Award RP023-13, water distribution main condition assessment, to the highest scoring firm, Burns and McDonnell Engineering Company, Inc., amount not to exceed $360,058.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Water and Sewer Renewal and Extension Fund. (Staff Recommendation: Award)

  
• 00:25:37

  2014-0056

  Approval to renew BL017-13, replacement of water meters two inches and smaller on an annual contract (April 03, 2014 through April 02, 2015), with UWS, Inc., base bid $317,510.20 (negotiated cost savings of approximately $6,480.00). This contract is funded by the Water and Sewer Renewal and Extension Fund. (Staff Recommendation: Approval to renew)

  
• 00:29:24

  Adjournment