December 17, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 

Tuesday, December 17, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:03

  Call To Order

  
• 00:03:06

  Approval of Agenda

  
• 00:03:36

  2013-1017

  Award BL101-13, provision of plumbing repair, maintenance, and installation services on an annual contract (January 01, 2014 through December 31, 2014), Department of Community Services, Department of Fire and Emergency Services, Department of Police Services, Sheriff’s Department, Department of Support Services and Department of Water Resources to the overall low bidder, Talon Property Services, LLC, base bid $194,500.00. This contract is funded 31% by the Fire/EMS Fund, 26% by the Recreation Fund, 20% by the Police Fund, 10% by the Water and Sewer Operating Fund, 6% by the Administrative Support Fund, 6% by the General Fund, and 1% by the Fleet Management Fund. (Staff Recommendation: Award)

  
• 00:04:55

  2013-1025

  1025 Award BL109-13, purchase of meat, cheese, fish, and poultry on an annual contract (December 17, 2013 through December 16, 2014), Department of Community Services, Department of Corrections and Sheriff’s Department, to low bidders and low responsive bidders as follows: Performance Foodservice, S&S Institutional Foods, dba Samples Institutional Foods, and Sutherlands Foodservice, Inc., base bid $542,561.00. This contract is funded 87% by the General Fund and 13% by the Atlanta Regional Commission. (Staff Recommendation: Award)

  
• 00:05:48

  2013-1032

  Approval of a resolution of the Gwinnett County Board of Commissioners formally requesting the Grand Jury appoint four (4) additional Boards of Equalization for 2014.

  
• 00:06:14

  2013-1010

  Approval/authorization for the Chairman or designee to execute all necessary documents to apply for and accept, if awarded, a Georgia Department of Natural Resources Land and Water Conservation Fund grant. Grant requested is equal to $100,000.00. The County’s match will be $323,000.00 with funds available in the project. The grant funds, if awarded, will be used to renovate and improve the dog and skate park areas within Ronald Reagan Park at Five Forks. District 2/Howard (Staff Recommendation: Approval)

  
• 00:07:19

  2013-1011

  Approval/authorization for the Chairman to execute a license agreement between Gwinnett County and the Dacula Athletic Association, Inc. for the purpose of the installation and maintenance of new scoreboards at the Dacula Park baseball and softball fields at no cost to the County. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:07:58

  2013-1019

  2013-1019 Award RP019-13, on-demand printing services on an annual contract (January 06, 2014 through January 05, 2015), to the highest scoring firms, Design Type, Inc., Digital Xpress Printing, Inc., More Business Solutions, and Printing Trade Company, Inc., base amount $275,000.00. (Staff Recommendation: Award)

  
• 00:08:36

  2013-1007

  Award RP006-13, provide property and casualty insurance coverage/services on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firms, Arthur J. Gallagher Risk Management Services, Inc., $75,500.86, Marsh USA, Inc., $227,726.09, and Willis Insurance Services of Georgia, Inc., $2,375,731.05, total base amount $2,678,958.00 (this represents a 9.5% decrease from the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 91% by the Risk Management Fund and 9% by the Workers Compensation Fund. (Staff Recommendation: Award)

  
• 00:09:38

  2013-1004

  Approval to renew RP031-10, housing rehabilitation & environmental inspection services for the Gwinnett County Community Development Program on an annual contract (January 04, 2014 through January 03, 2015), with the highest scoring firms, Stephen L. Chalfant and Amerispec, base amount $50,000.00. This contract is funded by the Housing and Urban Development Grant Funds. (Staff Recommendation: Approval)

  
• 00:10:28

  2013-1009

  Approval of change order no. 3 to extend RP029-08, credit card processing services on a multi-year contract (January 01, 2014 through November 30, 2014), with Elavon, Inc., base amount $1,343,366.27. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:10:55

  2013-1034

  Approval to rescind award to Toshiba Business Solutions (USA), Inc. and re-award RP013-13, provision of county-wide digital multi-functional imaging devices and management services on a cost-per-copy basis on a multi-year contract, to the second highest scoring firm, Milner, Inc. The initial term of this contract shall be January 01, 2014 through December 31, 2014, base amount $385,000.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract term of five years, total base amount of $1,925,000.00 upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Approval)

  
• 00:12:00

  2013-1015

  Award BL096-13, purchase of ambulance stretchers, to low bidder Stryker Sales Corporation-Medical Division, base bid $285,671.28. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:12:55

  2013-1016

  Award BL098-13, purchase of a power-load cot system on an annual contract (December 18, 2013 through December 17, 2014), to low bidder, Stryker Sales Corporation-Medical Division, base bid $143,640.00.This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:16:02

  2013-0965

  Approval to accept and appropriate year-to-date donations of $2,295.00 made to Gwinnett County Department of Fire and Emergency Services for community education efforts. (Staff Recommendation: Approval)

  
• 00:16:41

  2013-1054

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners for the provision of Police Services within the City of Peachtree Corners. The anticipated agreement is attached, and the final agreement will be subject to review and approval by the Law Department.

  
• 00:17:43

  2013-1055

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners for the provision of Fire & Emergency Medical Services within the City of Peachtree Corners. The anticipated agreement is attached, and the final agreement will be subject to review and approval by the Law Department.

  
• 00:18:16

  2013-1056

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners for the provision of Stormwater Services within the City of Peachtree Corners. The anticipated agreement is attached, and the final agreement will be subject to review and approval by the Law Department.

  
• 00:18:52

  2013-1057

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners for the provision of Road Resurfacing Services within the City of Peachtree Corners. The anticipated agreement is attached, and the final agreement will be subject to review and approval by the Law Department.

  
• 00:19:28

  2013-1058

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners for the provision of Road Maintenance Services within the City of Peachtree Corners. The anticipated agreement is attached, and the final agreement will be subject to review and approval by the Law Department.

  
• 00:20:17

  2013-1000

  Approval/authorization of a resolution enabling the Gwinnett County Police Department to maintain compliance with all state requirements regarding its speed detection permit with the Georgia Department of Public Safety. (Staff Recommendation: Approve)

  
• 00:21:10

  2013-1020

  Award RP020-13, lease of a mail management system on a multi-year contract, to the highest scoring firm, Neopost USA. The initial term of this contract shall be January 01, 2014 through December 31, 2014, base amount $35,460.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for two additional twelve-month terms, for a total lifetime contract term of three years, total base amount $106,380.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Award)

  
• 00:22:15

  2013-1023

  Award RP022-13, provision of standby architectural and engineering services on a multi-year contract, to the highest scoring firms, CAS Architecture, P.C., Clark Patterson Engineers, Survey, and Architects, P.C., Hellmuth, Obata & Kassabaum, Inc., Pond & Company, Inc., and Precision Planning, Inc., base amount of $1,800,000.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract term of five years, total base amount of $4,250,000.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for the Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:23:42

  2013-0957

  Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with Commercial and Construction or Demolition Waste Service Providers who have met the requirements of Gwinnett County Solid Waste Collection and Disposal Services Ordinance of 2012 for the period beginning January 1, 2014 and ending on December 31, 2014. Agreements subject to approval by the Law Department. Contracts to follow. (Staff Recommendation: Approval)

  
• 00:24:47

  2013-1022

  Award BL097-13, Lilburn Main Street realignment & improvements project, project number F-0861, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $3,507,275.66. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 68% by the City of Lilburn, 20% by the 2009 SPLOST Transportation Program and 12% by the 2005 SPLOST Library Program. Percentage of funding is based on the 2011 Agreement with the City of Lilburn and the 2013 Supplemental Agreement No. 1. District 2/Howard (Staff Recommendation: Award)

  
• 00:26:51

  2013-1021

  Award BL105-13, Grandeus Creek restoration project, to low bidder, Astra Grading & Pipe, LLC, amount not to exceed $388,888.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:27:42

  2013-1008

  Approval to renew BL097-10, locating services on an annual contract (February 14, 2014 through February 13, 2015), to low bidder, High Tech Engineering, Inc., base bid $693,761.61 (negotiated cost savings of approximately $6,940.00). This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:28:37

  2013-1014

  Approval to renew BL098-12, purchase of manhole sections, rings, covers and precast drainage structures on an annual contract (January 01, 2014 through December 31, 2014), to low bidders per attached recommendation letter, base bid $65,000.00. This contract is funded 50% by the Water & Sewer Operating Fund and 50% by the Stormwater Operating Fund. (Staff Recommendation: Approval)

  
• 00:29:12

  2013-1018

  Approval to renew RP005-12, consultant demand professional services on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firms per attached recommendation letter, base amount $11,500,000.00 (negotiated cost savings of approximately $200,290.00). This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:30:06

  2013-1030

  Approval to extend BL020-09, cured in place pipe rehabilitation on a multi-year contract (January 01, 2014 through June 30, 2014) to low bidder, Inland Waters Pollution Control, Inc., base bid $3,000,000.00. This contract is funded by the Stormwater Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:31:48

  2013-0983

  Approval/authorization for the Chairman to execute a Memorandum of Agreement in the amount of $300,000.00 to participate in the Metropolitan North Georgia Water Planning District Toilet Retrofit Program, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:58

  Adjournment