November 19, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:45

  Call To Order

  
• 00:04:34

  Approval of Agenda

  
• 00:05:28

  2013-0884

  Approval to renew BL122-12, installation, inspection, maintenance, and repair of automatic doors and overhead bay doors on an annual contract (December 20, 2013 through December 19, 2014), Department of Fire and Emergency Services, Department of Support Services and Department of Water Resources, to low bidder, Atlanta's Professional Door, Inc., base bid $111,448.00. This contract is funded 52% by the Fire/EMS Fund, 22% by the Water and Sewer Operating Fund, 13% by the Fleet Management Fund, 7% by the General Fund, and 6% by the Administrative Support Fund. (Staff Recommendation: Approval) 

  
• 00:06:20

  2013-0918

  Approval to renew BL115-11, purchase of miscellaneous paper products on an annual contract (December 14, 2013 through December 13, 2014), Department of Community Services, Department of Fire & Emergency Services, Sheriff’s Department, Department of Support Services and Department of Water Resources, to low bidder, Southeastern Paper Group, base bid $292,290.95 (negotiated cost savings of approximately $10,517.00). This contract is funded 36% by the General Fund, 22% by the Fire/EMS Fund, 21% by the Administrative Support Fund, 16% by the Recreation Fund and 5% by other funds. (Staff Recommendation: Approval) 

  
• 00:07:04

  2013-0888

  Approval to renew PA031-10, provide management, operation and maintenance services for Collins Hill Golf Club on an annual contract (January 01, 2014 through December 31, 2014), with CGL of Savannah, Inc., base amount $78,676.55. This contract is funded by the Recreation Fund. District 4/Heard (Staff Recommendation: Approval) 

  
• 00:08:15

  2013-0917

  Approval to renew BL115-12, purchase and installation of fence on an annual contract (December 21, 2013 through December 20, 2014), to overall low bidders Chapman Fence Company, Inc. and Elite Fence Company, base bid $100,000.00 (negotiated cost savings of approximately $6,500.00). This project is funded 65% by the Recreation Fund and 35% by the Capital Project Fund. (Staff Recommendation: Approval) 

  
• 00:09:01

  2013-0907

  Award RP013-13, provision of county-wide digital multi-functional imaging devices and management services on a cost-per-copy basis on a multi-year contract, to the highest scoring firm, Toshiba Business Solutions (USA), Inc. The initial term of this contract shall be January 01, 2014 through December 31, 2014, base amount $385,000.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract term of five years, total base amount of $1,925,000.00 (this represents a 30% decrease from the previous contract), upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award) 

  
• 00:10:23

  2013-0899

  Approval to renew RP041-11, printing and mailing of various tax forms on an annual contract (January 03, 2014 through January 02, 2015), with the highest scoring firm, Manatron, Inc., base amount $181,429.25 (negotiated cost savings of approximately $9,000.00). (Staff Recommendation: Approval) 

  
• 00:11:13

  2013-0920

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) amended Action Plans for the Neighborhood Stabilization Program (NSP) grants. The attached amendment shows expansion of the target areas for both the NSP-1 and NSP-3 programs. The NSP grant programs are 100% funded by HUD. Approval and authorization to implement the programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval of the Law Department. (Staff Recommendation: Approval) 

  
• 00:12:55

  2013-0924

  Approval/authorization to accept the Georgia Trauma Care Network Commission Grant to be administered by the Georgia Association of Emergency Medical Services in the amount of $40,595.66. These funds may be utilized for reimbursement of any trauma related equipment. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded by the Georgia Trauma Care Network Commission with no matching requirements. (Staff Recommendation: Approval) 

  
• 00:13:46

  2013-0889

  Approval to renew RP037-11, provide stop loss insurance for medical claims on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Blue Cross Blue Shield of Georgia, Inc., base amount $905,160.00. This contract is funded 80% by the Group Self-Insurance Fund and 20% by the Other Post-Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval) 

  
• 00:14:46

  2013-0890

  Approval to renew RP023-11, point of service and high deductible healthcare plan/health savings account medical plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Blue Cross Blue Shield of Georgia, Inc., base amount $19,859,788.00. This contract is funded 74% by the Group Self-Insurance Fund and 26% by the Other Post-Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval) 

  
• 00:15:41

  2013-0919

  Approval to renew RP027-11, pharmacy benefit management (PBM) and Part D prescription drug plan (PDP) services on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, CaremarkPCS Health, LLC, base amount $6,393,356.00. This contract is funded 73% by the Group Self-Insurance Fund and 27% by the Other Post-Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval) 

  
• 00:16:31

  2013-0927

  Approval/authorization of a resolution authorizing the inclusion of the eligible positions of the office of the Gwinnett County Board of Tax Assessors within the Gwinnett County Merit System. (Staff Recommendation: Approval) 

  
• 00:17:43

  2013-0926

  Approval/authorization for the Chairman to execute a Resolution approving the issuance of revenue bonds by Development Authority of Gwinnett County for the benefit of Greater Atlanta Christian Schools, Inc. and any and all additional documents necessary to indicate such approval, subject to review and approval by the Law Department. 

  
• 00:18:48

  2013-0974

  Approval/Authorization for the Chairman to execute a Settlement and Full Release Agreement with Appointed Physicians, Inc., Dr. Dianne Bennett-Johnson and Tom Johnson, and to execute any and all additional documents associated with asphalt patching and alteration and maintenance of drainage structures located on or about property known as 483 Indian Trail Road, Lilburn, Georgia, in order to resolve a lawsuit styled Appointed Physicians, Inc. v. Gwinnett County, Georgia, Gwinnett Superior Court Civil Action File Number 13-A-02034-10 involving stormwater issues for the sum of $400,000, subject to review and approval by the Law Department. 

  
• 00:19:48

  2013-0812

  Approval to accept and appropriate year-to-date donations of $4,962.68 made to Gwinnett Animal Welfare and Enforcement Shelter. (Staff Recommendation: Approval) 

  
• 00:20:40

  2013-0913

  Approval to renew RP014-10, digital intersection safety camera solution program on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, American Traffic Solutions, Inc., base amount $252,400.00. This contract is being funded by the Police Services Fund. (Staff Recommendation: Approval) 

  
• 00:21:47

  2013-0921

  Approval/authorization to accept a grant award from the US Department of Justice for the State Criminal Alien Assistance Program (SCAAP) in the amount of $99,451 with the primary use of funds being training, equipment, and personnel. Approval and authorization for the Chairman or designee to execute the grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded by the US Department of Justice with no match requirements. 

  
• 00:22:43

  2013-0908

  Award BL099-13, automated traffic management systems/intelligent transportation systems (ATMS/ITS) SR 324/Gravel Springs Road (SR 20 to Dacula Road) installation project, project number M-0685-22, to low bidder, The ComTran Group, Inc., amount not to exceed $702,483.90. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter & District 4/Heard (Staff Recommendation: Award) 

  
• 00:24:14

  2013-0911

  Award BL100-13, automated traffic management systems/intelligent transportation systems (ATMS/ITS) Dacula Road (SR 8/Winder Highway to SR 324 Auburn Road) installation project, project number M-0685-21, to low bidder, The ComTran Group, Inc., amount not to exceed $419,656.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award) 

  
• 00:25:13

  2013-0914

  Award BL091-13, traffic signal detector loop installation demand services on an annual contract, (January 01, 2014 through December 31, 2014) to low bidder, Georgia Management Agency, Inc. d/b/a Roadworx, base bid $152,137.50. This contract is funded 76% by the General Fund and 24% by the 2009 SPLOST Program. (Staff Recommendation: Award) 

  
• 00:25:57

  2013-0849

  Approval of the negotiated settlement for the condemnation action regarding Village Concepts Gwinnett, LLC, CAFN 12-A-05292-10, on the SR 20 (PIB-Burnette Trail) project, F-0019-01, Parcels 122, 123 and 128, total cost $932,500.00 (including funds already paid into the registry of the court). This settlement is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval) 

  
• 00:26:45

  2013-0904

  Approval of the negotiated settlement for the condemnation action regarding Ronald T. Kott and Ann C. Kott, Joseph Kott and Kathleen Kott, and Unique Refinishers, Inc., CAFN 12-A-04589-2, on the SR 20 from Peachtree Industrial Boulevard to Burnette Trail project, F-0019-01, Parcel 143, total cost $2,225,000.00, including funds already paid into the registry of the court. This settlement is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval) 

  
• 00:27:31

  2013-0882

  Approval of change order no. 1 to extend RP026-10, transportation consultant demand professional services on an annual contract (January 01, 2014 through June 30, 2014), with the highest scoring firms (per attachment A), base amount $1,150,000.00. Authorization for Chairman to execute change orders subject to approval by the Law Department. Change orders to follow award. This contract is funded 78% by the 2009 SPLOST Program, 13% by the 2014 SPLOST Program, 6% by the General Government Capital Project Fund, and 3% by the 2005 SPLOST Program. (Staff Recommendation: Approval) 

  
• 00:28:26

  2013-0883

  Approval to renew RP041-10, provide aviation demand professional services on an annual contract (March 08, 2014 through March 07, 2015), with the highest scoring firm, The LPA Group, Inc., base amount $200,000.00 (negotiated cost savings of approximately $10,000.00). This contract is funded 83% by the Airport Renewal & Extension Fund and 17% by the Airport Operating Fund. District 4/Heard (Staff Recommendation: Approval) 

  
• 00:29:17

  2013-0891

  Approval to renew RP025-10, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2014 through December 31, 2014), with the highest scoring firm, Moreland Altobelli Associates, Inc., base amount $4,600,000.00 (negotiated cost savings of approximately $23,000.00). This contract is funded 90% by the 2009 SPLOST Program, 4% by the 2014 SPLOST Program, 4% by the 2005 SPLOST Program, 1% by the General Government Capital Improvement Program, and 1% by the Miscellaneous Grant Fund. (Staff Recommendation: Approval) 

  
• 00:30:02

  2013-0905

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1 with C.W. Matthews Contracting Co., Inc., for Pleasant Hill Road, Buford Highway to Howell Ferry Road, F-0830 and Pleasant Hill Road at Howell Ferry Road, M-0677 projects, total increase $158,446.67, revised contract amount $6,756,647.91. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This item is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval) 

  
• 00:31:06

  2013-0910

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with CMES, Inc., for Old Norcross Tucker Road (South Norcross Tucker Road - Britt Road) projects, F-0804, M-0700 and F-0841-33 (DWR), total increase $20,226.79, total reduction $235,733.15, revised contract amount $1,475,181.39. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This is the final change order for this contract. This contract is funded 90.4% by the 2009 SPLOST Program and 9.6% by the Water and Sewer R & E fund. District 2/Howard (Staff Recommendation: Approval) 

  
• 00:32:01

  2013-0906

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $521,184.81. These projects are funded 91.7% by the 2009 SPLOST Program and 8.3% by the 2005 SPLOST Program. All Commission Districts (Staff Recommendation: Approval) 

  
• 00:32:49

  2013-0847

  Award BL077-13, sanitary sewer and force main rehabilitation on an annual contract (January 1, 2014 through December 31, 2014), to the low bidder, Inland Waters Pollution Control, Inc., base bid $2,389,790.00 and proof of authenticity of bonds. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award) 

  
• 00:33:35

  2013-0848

  Award BL073-13, sewer and stormwater assessment program on an annual contract (January 1, 2014 through December 31, 2014), Section A to the low bidder Video Industrial Services, Inc. and Section B to the low responsive bidder, Video Industrial Services, Inc., base bid $2,968,209.50 and proof of authenticity of bonds. This contract is funded 31% by the Stormwater Renewal & Extension Fund, 69% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award) 

  
• 00:34:45

  2013-0886

  Award BL086-13, 48 prestressed concrete cylinder pipe (PCCP) replacement (Skyland Drive to Lenora Church Road), to low bidder, John D. Stephens, Inc., base bid $5,377,840.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 3/Hunter (Staff Recommendation: Award) 

  
• 00:35:34

  2013-0900

  Award BL084-13, purchase of pebble quick lime & bulk hydrated lime on an annual contract (January 18, 2014 through January 17, 2015), to low bidders, Cheney Lime & Cement Company and Unimin Lime Corporation dba Southern Lime, base bid $269,832.00 (this represents a 2.3% decrease over the previous contract). This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award) 

  
• 00:36:22

  2013-0840

  Approval to renew BL108-12, long term flow monitoring and maintenance services on an annual contract (January 01, 2014 through December 31, 2014), to low bidder, Woolpert, Inc., base bid $783,090.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval) 

  
• 00:37:09

  2013-0885

  Approval to renew OS090, maintenance agreement for the rebuild of JWC grinders on an annual contract (January 01, 2014 through December 31, 2014), to sole provider, JWC Environmental, LLC, base amount $295,500.00. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval) 

  
• 00:38:07

  2013-0903

  Approval to renew BL117-11, repair and replacement of electric motors on an annual contract (January 01, 2014 through December 31, 2014), to the overall low bidder, Smith Gray Electric Co., Inc., base bid $500,000.00 (negotiated cost savings of approximately $25,000.00). This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval) 

  
• 00:38:55

  2013-0871

  Approval/authorization for the Chairman to execute a joint funding agreement with U.S. Geological Survey (USGS) for the Gwinnett County Long-Term Trend Monitoring Program as required under the County's National Pollutant Discharge Elimination System (NPDES) Wastewater Discharge Permits and in compliance with the Metropolitan North Georgia Water Planning District Watershed Management Plan for $873,485.00. USGS is contributing $82,300.00 and the County is contributing $791,185.00. Subject to approval by the Law Department. (Staff Recommendation: Approval) 

  
• 00:40:06

  Adjournment