November 05, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, November 5, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:54

  Call To Order

  
• 00:04:58

  Approval of Agenda

  
• 00:05:52

  2013-0901

  Approval to accept the resignation of James P. Hartz from the Human Relations Commission. Term Expires August 31, 2015. 

  
• 00:06:10

  2013-0925

  Approval to accept the resignation of Gerson Vasquez from the Human Relations Commission. Term Expires August 31, 2016. 

  
• 00:06:31

  2013-0861

  Approval to renew BL125-11, on-call electrical repair, maintenance, and installation services on an annual contract (January 04, 2014 through January 03, 2015), Department of Community Services, Department of Fire and Emergency Services, Sheriff’s Department and Department of Support Services, to low bidders, Cleveland Electric Company and LMI Systems, Inc., base bid $212,000.00 (negotiated cost savings of approximately $3,180.00). Replacements and new installations will be implemented in accordance with the County’s Facility Construction Standards. This contract is funded 28% by the General Fund, 21% by the Fire/EMS Fund, 19% by the Administrative Support Fund, 17% by the Recreation Fund, 7% by the Fleet Management Fund, 5% by the 2009 SPLOST Program, and 3% by the Capital Project Fund. (Staff Recommendation: Approval) 

  
• 00:07:30

  2013-0863

  Approval to renew BL089-11, purchase of eggs on an annual contract (January 01, 2014 through December 31, 2014), Department of Community Services, Department of Corrections and Sheriff’s Department, to low bidder, Sutherlands Foodservice, Inc., base bid $190,300.00. (Staff Recommendation: Approval) 

  
• 00:08:08

  2013-0855

  Award BL088-13, construction of Dacula Park concession/restroom building, to low responsive bidder, Lichty Commercial Construction, Inc., amount not to exceed $419,722.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 3/Hunter (Staff Recommendation: Award) 

  
• 00:08:51

  2013-0850

  Approval to accept two (2) donations for a total of $27,657.00 from Friends of Gwinnett County Senior Services: 1) acceptance of a convection oven (fair market value of $13,863.00); and, 2) the acceptance of a planetary mixer (fair market value of $13,794.00) both will be utilized to prepare meals for Senior Services. District 4/Heard (Staff Recommendation: Approval) 

  
• 00:10:06

  2013-0868

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount $1.3 million, a decrease in assessed value of $11.6 million, for a net decrease of $10.3 million for tax years 2010 thru 2013. (Staff Recommendation: Approval) 

  
• 00:10:59

  2013-0865

  Approval/authorization for the Chairman to execute a Resolution at the request of the Gwinnett County Board of Education agreeing to and acknowledging the requirement for a levy of an annual school property tax to provide funds for the repayment of principal and interest on the sale of the Series 2013 Gwinnett County School District General Obligation Bonds. (Staff Recommendation: Approval) 

  
• 00:12:43

  2013-0846

  Approval to renew RP017-12, workers compensation claims administration services on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Alternative Service Concepts, LLC, base amount $125,520.00. This contract is funded by the Workers Compensation Fund. (Staff Recommendation: Approval) 

  
• 00:14:30

  2013-0856

  Approval to renew RP021-11, HMO plan on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Kaiser Foundation Health Plan of Georgia, Inc., base amount $27,040,956.00. This contract is funded 88% by the Group Self-Insurance Fund and 12% by the Other Post-Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval) 

  
• 00:15:36

  2013-0860

  Award RP016-13, purchase of Symantec products and related services on an annual contract (November 06, 2013 through November 05, 2014), to the highest scoring firm, Technology Integration Group, base amount $407,500.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 99% by the Capital Project Fund and 1% by various other funds. (Staff Recommendation: Award) 

  
• 00:17:17

  2013-0854

  Approval to renew OS018, support and maintenance for Manatron tax system (January 01, 2014 through December 31, 2014), with Manatron, Inc., $649,514.51. This contract is funded by the Administrative Support Fund. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Approval) 

  
• 00:18:05

  2013-0857

  Approval to renew OS035, annual maintenance of telephone systems at various locations on an annual contract (January 01, 2014 through December 31, 2014), with Siemens Enterprise Communications, Inc., base amount $55,366.51. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval) 

  
• 00:18:52

  2013-0841

  Approval/authorization to execute a no-cost agreement with Verizon Wireless LLC d/b/a Verizon Wireless and Cellco Partnership for the installation of in-building cellular equipment at the Gwinnett County Department of Transportation located at 620 Winder Highway, Lawrenceville, GA, subject to approval by Law Department. 

  
• 00:20:04

  2013-0838

  Award BL081-13, Gwinnett County Government Annex HVAC replacement-phase II, to low bidder, Diversified Construction of Georgia, Inc., amount not to exceed $469,900.00. Replacements meet the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Staff Recommendation: Award) 

  
• 00:21:34

  2013-0817

  Approval to declare as surplus/salvage the attached list of equipment and vehicles to be disposed of in accordance with Gwinnett County Code of Ordinances (Part II, Chapter 2, Division 7 Section 2-333 - Disposition of Personal Property). The means of disposal could include but is not limited to Internet Auction, Public Auction, 3rd Party Auction Company and Sealed Bid. (Staff Recommendation: Approval) 

  
• 00:22:51

  2013-0834

  Approval/authorization for the Chairman to execute a Local Maintenance and Improvement Grant (LMIG) Application with the Georgia Department of Transportation for assistance in the resurfacing of various County roads. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. GADOT Contribution $4,474,401.56, Gwinnett County match $1,590,598.44, total cost $6,065,000.00. This item is funded 73.8% by GADOT and 26.2% by the 2009 SPLOST Program. All Commission Districts (Staff Recommendation: Approval) 

  
• 00:24:12

  2013-0866

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with G.P.s Enterprises, Inc. for the Hamilton Mill Road at Camp Branch Road project, M-0588-01, total increase $7,400.00, total reduction $190,140.93, revised contract amount $846,805.83. Subject to approval by Law Department. This contract is funded 78.2% by the 2005 SPLOST Program and 21.8% by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Approval) 

  
• 00:25:26

  2013-0837

  Award BL078-13, purchase of ductile iron pipe and fittings on an annual contract (December 15, 2013 through December 14, 2014), to low bidders: Delta Municipal Supply Company, Ferguson Enterprises, Inc., Fortiline Waterworks, Hayes Pipe Supply, Inc., Southern Pipe & Supply Company, Inc., The Vellano Corporation, and United Supply Int. d/b/a Utilities Supply, Inc., per the attached recommendation letter, base bid $154,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award) 

  
• 00:26:23

  2013-0852

  Approval to renew BL112-11, purchase of caustic soda on an annual contract (December 16, 2013 through December 15, 2014), with low bidder, Allied Universal Corporation, base bid $140,265.65. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval) 

  
• 00:26:59

  2013-0869

  Approval/authorization for the Chairman to execute Change Order No. 1-Final to the contract with A&S Paving, Inc. reducing the contract by $3,351.95 for work associated with Kitchen Creek Stream Restoration at Best Friend Park Project. The contract amount is adjusted from $392,451.50 to $389,099.55. Subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval) 

  
• 00:27:44

  2013-0870

  Approval/authorization for the Chairman to execute Change Order No. 3-Final to the contract with Lanier Contracting Company, Inc. for work associated with the Pump Station Generators - Phase 1 Project, reducing the contract by $70,655.38 and extending the contract completion time by 134 days. The contract amount is adjusted from $431,262.00 to $360,606.62. Subject to approval by the Law Department. District 1/Brooks, District 3/Hunter & District 4/Heard (Staff Recommendation: Approval) 

  
• 00:28:58

  Adjournment