April 18, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, April 18, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:23

  Call To Order

  
• 00:04:05

  Approval of Agenda

  
• 00:04:24

  2023-0351

  Approval to appoint Dr. Kathy Lee to the Gwinnett County Public Library Board of Trustees. Term expires December 31, 2026. Incumbent Wandy Taylor. District 4/Holtkamp

  
• 00:05:21

  2023-0383

  Approval to appoint Domonique Cooper to the Region Three Department of Behavioral Health and Developmental Disabilities (DBHDD) Advisory Council. Term expires July 31, 2025. Board of Commissioners Appointment

  
• 00:05:38

  2023-0387

  Approval to appoint Rashida Wilson to the Gwinnett County Recreation Authority. Term expires December 31, 2026. Incumbent Pamela Martinez. District 4/Holtkamp

  
• 00:05:56

  2023-0388

  Approval to appoint Bruce Johnson to the Gwinnett County Recreation Authority. Term expires December 31, 2026. Incumbent Loretta Mirandola. District 4/Holtkamp

  
• 00:06:13

  2023-0389

  Approval to appoint Michelle Anderson to the Merit Board. Term expires December 31, 2026. Incumbent Reginald Finley Sr. District 4/Holtkamp

  
• 00:06:29

  2023-0363

  Award BL030-23, purchase of OEM toner and inkjet cartridges on an annual contract (April 22, 2023 through April 21, 2024), per the attached bid tabulation, base bid $375,389.26. (Staff Recommendation: Award)

  
• 00:07:22

  2023-0328

  Approval to renew BL044-19, provision of comprehensive HVAC services on an annual contract (July 1, 2023 through June 30, 2024), Departments of Community Services and Support Services, with Maxair, Inc., base bid $677,920.00. (Staff Recommendation: Approval)

  
• 00:08:04

  2023-0361

  Approval to renew BL064-22, purchase of paper, plastic and miscellaneous kitchen items on a six-month contract (April 18, 2023 through October 17, 2023), Departments of Community Services, Corrections, Fire and Emergency Services, Police Services, Sheriff, Support Services, Transportation, and Water Resources, with AASDEL Corporation; Diamond Distributors, Inc.; Oliver Packaging & Equipment, Co.; SmithConn Supply, Inc.; and Southeastern Paper Group, LLC, base bid $543,250.00 (negotiated cost savings of approximately $5,480.00). (Staff Recommendation: Approval)

  
• 00:09:00

  2023-0337

  Award RP009-23, provision of a safe and equitable multimodal access study, to Gresham Smith, amount not to exceed $247,949.00 (negotiated cost savings of approximately $2,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the Atlanta Regional Commission and 7% by the Gateway85 CID. (Staff Recommendation: Award)

  
• 00:10:52

  2023-0367

  Award BL044-23, lighting maintenance and re-lamping services for recreational facilities & security lighting on an annual contract (April 19, 2023 through April 18, 2024), to LMI Systems, LLC and Q&S Electrical Contractors, LLC, base bid $100,000.00. (Staff Recommendation: Award)

  
• 00:11:36

  2023-0392

  Award RP006-23, provision and implementation of a coordinated care solution on an annual contract (April 19, 2023 through April 18, 2024), to Unite USA, Inc., base amount $161,250.00 (negotiated cost savings of $15,750). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the American Rescue Plan Act. (Staff Recommendation: Award)

  
• 00:14:26

  2023-0340

  Approval to renew BL054-20, provision of swimming pool maintenance and repair on an annual contract (May 29, 2023 through May 28, 2024), with Poolside, Inc., base bid $154,400.00. (Staff Recommendation: Approval)

  
• 00:15:19

  2023-0346

  Approval to renew BL008-19, repair and maintenance of aquatic dehumidification systems on an annual contract (April 16, 2023 through April 15, 2024), with Southeastern Heating and Air, Inc., base bid $265,370.00. (Staff Recommendation: Approval)

  
• 00:16:15

  2023-0362

  Approval to accept a $50,000.00 donation from Northside Hospital Gwinnett. This donation will be used for lifeguard training initiatives through our Parks & Recreation division. (Staff Recommendation: Approval)

  
• 00:17:50

  2023-0364

  Approval/authorization of a media design and development agreement with Cortina Productions, Inc. to update the Blue Planet Exhibit Film at the Gwinnett Environmental and Heritage Center, in an amount not to exceed $300,000.00. This project is funded 10.7% by the 2014 SPLOST Program and 89.3% by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:19:22

  2023-0365

  Approval/authorization for the Chairwoman to execute an encroachment agreement for easement between Gwinnett County and Georgia Power Company for the installation of a multi-use paved loop trail at Discovery Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:20:02

  2023-0178

  Approval to renew RP041-21, provision and implementation of a grants management software solution on an annual contract (April 19, 2023 through April 18, 2024), with REI Systems, Inc., base amount $229,820.00 (negotiated cost savings of $5,500.00). This contract is funded 43% by the American Rescue Plan Act and 6% by the United States Department of Housing and Urban Development.  (Staff Recommendation: Approval)

  
• 00:21:24

  2023-0344

  Approval of tax digest corrections, including changes to the digest, additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors' and Tax Commissioner's office. Adjustments amount to an increase of assessed value in the amount of $382,997,610.00, a decrease in assessed value of $601,980.00 for a net increase of $382,395,630.00 for tax years 2016 through 2022. (Staff Recommendation: Approval) (Board of Assessors Approved on March 1, 2023, Vote 5-0.)

  
• 00:22:30

  2023-0339

  Approval/authorization of the February 28, 2023 Monthly Financial Report and ratification of all budget amendments.

  
• 00:23:22

  2023-0312

  Ratification of application and acceptance of an American Rescue Plan Act grant award from the Georgia Public Defender Council (GPDC) in the amount of $83,333.33. Funds will assist the Gwinnett Indigent Defense Governing Committee in addressing COVID backlog cases. This grant is 100% funded by the Georgia Public Defender Council’s allocation of American Rescue Plan Act funds and does not require a county match. This request also includes approval/authorization for the Chairwoman or designee, to sign all related documents.

  
• 00:24:48

  2023-0304

  Approval/authorization to accept the Georgia Trauma Commission - EMS Trauma Related Equipment Grant in the amount of $24,510.72. The grant can be used for the reimbursement of any trauma related equipment. This funding will be used to reimburse the purchase of Stryker Stair Chair Pros and accessories. Approval/authorization for the Chairwoman or designee to execute the grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded by the Georgia Trauma Commission with no matching requirements.

  
• 00:26:16

  2023-0303

  Approval to renew PA013-21, provision of succession planning and related consulting services on an annual contract (June 14, 2023 through June 13, 2024), and approval of Change Order No. 2, with Aon Consulting, Inc., base amount $184,700.00. Change order to follow. Subject to approval as to form by the Law Department.  (Staff Recommendation: Approval)

  
• 00:27:56

  2023-0277

  Approval to renew OS011-22, provision of Microsoft Premier support on an annual contract (April 22, 2023 through April 30, 2024), with Microsoft Corporation, using a competitively procured State of Georgia contract, base amount $584,284.49. (Staff Recommendation: Approval)

  
• 00:29:30

  2023-0311

  Approval to renew OS015-22, purchase of Adobe software renewal subscriptions on an annual contract (May 5, 2023 through May 4, 2024), with CDW Government, LLC, using a competitively procured State of Georgia contract, base amount $176,910.79. (Staff Recommendation: Approval)

  
• 00:30:23

  2023-0352

  Approval to renew BL049-19, purchase of notebook, laptop and tablet computers on an annual contract (May 22, 2023 through May 21, 2024), with PC Specialists, Inc. dba Technology Integration Group (TIG) and R&D Computers, Inc., base bid $2,163,711.00 (negotiated cost savings of approximately $16,230.00). This contract is funded 4.55% by the American Rescue Plan Act (ARPA). (Staff Recommendation: Approval)

  
• 00:31:18

  2023-0281

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Realty Income Properties 17, LLC, consisting of 1,898.01 square feet of permanent construction easement and 425.44 square feet of 60-month temporary driveway easement, Tax Parcel No. R6313 113, 3960 Holcomb Bridge Road, amount $29,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program.

  
• 00:32:53

  2023-0321

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Mona Batra and Karthikeyan Muthiah, as joint tenants with right of survivorship and not as tenants in common, consisting of 1,197.28 square feet of permanent construction easement, Tax Parcel No. R6115 393, 505 Rockbridge Road, amount $2,100.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:34:28

  2023-0322

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Mona Batra and Karthikeyan Muthiah, as joint tenants with right of survivorship and not as tenants in common, consisting of 2,406.09 square feet of permanent construction easement, Tax Parcel No. R6115 394, 495 Rockbridge Road, amount $4,200.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:35:04

  2023-0323

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Mona Batra and Karthikeyan Muthiah, as joint tenants with right of survivorship and not as tenants in common, consisting of 134.17 square feet of permanent construction easement and 4,295.49 square feet of 12-month temporary detour easement, Tax Parcel No. R6115 395, 485 Rockbridge Road, amount $800.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:35:43

  2023-0324

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Mona Batra and Karthikeyan Muthiah, as joint tenants with right of survivorship and not as tenants in common, consisting of 92.62 square feet of permanent drainage easement, 5,321.49 square feet of 12-month temporary detour easement, and 561.35 square feet of 48-month temporary driveway easement, Tax Parcel No. R6115 396, 475 Rockbridge Road, amount $800.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:36:28

  2023-0386

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) revised FY 2016, 2017, 2019, 2020, and 2021 Action Plans for the Community Development Block Grant (CDBG) program; to implement programs as specified on the Action Plans, and to authorize the Chairwoman or designee to sign any necessary grant documents. Subject to approval as to form by the Law Department. This grant is 100% funded by HUD. (Staff Recommendation: Approval)

  
• 00:39:08

  2023-0354

  Award BL043-23, purchase of pistols and accessories, to 10-8 Performance, LLC; KF Armory, LLC; and Smyrna Police Distributors, Inc., per the attached tabulation, in the amount of $235,432.50 and authorization for pistols to be declared surplus and used for a trade-in value of $32,650.00 for a total purchase cost of $202,782.50. (Staff Recommendation: Award)

  
• 00:40:40

  2023-0316

  Approval/authorization for the Chairwoman, or designee, to execute a Memorandum of Understanding (MOU), and any other necessary related documents, with Atlanta Regional Commission (ARC) through the Atlanta Urban Area Security Initiative (UASI) related to the acceptance of grant funds to purchase equipment, apparel, and lease of storage space. ARC/UASI will purchase all items on behalf of Gwinnett County. The estimated not to exceed value of the award is $60,950.00 to be funded 100% by ARC/UASI with no County match required. Subject to approval as to form by the Law Department.

  
• 00:42:07

  2023-0308

  Award BL041-23, purchase and implementation of simulated training equipment, to Street Smarts VR, Inc., in the amount of $142,600.00. This contract is funded by the Criminal Justice Coordinating Council (CJCC). (Staff Recommendation: Award)

  
• 00:43:43

  2023-0353

  Award BL012-23, fleet fuel tank replacement project, to JF Acquisition, LLC dba JF Petroleum Group, amount not to exceed $1,294,482.47. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:44:55

  2023-0333

  Approval to renew BL030-22, provision of various utility, landscape equipment and specialty trailers and accessories on an annual contract (May 17, 2023 through May 16, 2024), with K&K Manufacturing, Inc. and The Trailer Shop, LLC dba Trax and Trailers, base bid $1,014,000.00. (Staff Recommendation: Approval)

  
• 00:45:39

  2023-0384

  Approval of allowance of Gwinnett County Tax Commissioner's 2022 Insolvents list for tax years 2013 through 2022.

  
• 00:48:37

  2023-0393

  Approval/authorization to execute a construction agreement with the Georgia Department of Transportation (GDOT) for the Evermore North Boulevard (from Hewatt Road to Parkwood Road and Parkwood Road to Britt Drive) project. GDOT will contribute up to $1,490,308.02 and the County will provide $16,507,320.98 for a total of $17,997,629.00 towards construction of this project. The County funds are provided by the 2014 and 2017 Special Purpose Local Option Sales Tax (SPLOST) programs and Water and Sewer Fund. Approval for the Chairwoman or designee to execute all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:49:59

  2023-0356

  Award BL123-22, Evermore North Boulevard (Hewatt Road to Parkwood Road/Parkwood Road to Britt Drive) roadway improvement project, to E.R. Snell Contractor, Inc., amount not to exceed $17,997,629.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 51% by various SPLOST Programs, 41% by the Water and Sewer Fund and 8% by the Georgia Department of Transportation. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 00:50:58

  2023-0194

  Approval/authorization for the Chairwoman to execute a termination agreement between Gwinnett County and the City of Sugar Hill regarding the Sugar Hill Greenway Livable Center Initiative. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:51:52

  2023-0326

  Approval to renew BL007-20, purchase of hot asphaltic mix on an annual contract (April 18, 2023 through April 17, 2024), with E.R. Snell Contractor, Inc. and Pittman Construction Company, base bid $300,000.00. (Staff Recommendation: Approval)

  
• 00:52:38

  2023-0343

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding (MOU) with the Atlanta-Region Transit Link Authority (ATL) for a regional mobile ticketing system. Subject to approval as to form by the Law Department.

  
• 00:54:54

  2023-0350

  Approval/authorization for the Chairwoman to execute a Resolution approving Ride Gwinnett’s 2023 Expansion Service Title VI Equity Analysis and Public Participation Report. Approval for the Chairwoman to execute any and all related documents. Subject to approval as to form by the Law Department.

  
• 00:55:53

  2023-0330

  Approval to renew RP014-21, provision of aviation demand professional services on an annual contract (June 15, 2023 through June 14, 2024), with Michael Baker International, Inc., base amount $185,000.00. This project is funded 81% by the Federal Aviation Administration. (Staff Recommendation: Approval) (Airport Authority Approved on March 9, 2023, Vote 4-0.)

  
• 00:56:46

  2023-0355

  Approval of Change Order No. 1 to RP030-21, provision of airport masterplan update services, with Michael Baker International, Inc., increasing the contract by $182,421.00 and extending the contract completion time by twenty-four (24) months. The contract base amount is adjusted from $350,000.00 to $532,421.00. Change Order to follow. Subject to approval as to form by the Law Department.  (Staff Recommendation: Approval) (Airport Authority Approved on March 9, 2023, Vote 4-0.)

  
• 00:58:05

  2023-0357

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Suwanee regarding median enhancements on Lawrenceville-Suwanee Road. The City will be responsible for all cost associated with the installation and maintenance of this project. There will be no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:59:10

  2023-0359

  Approval/authorization for the Chairwoman to execute an agreement with the Georgia Department of Transportation (GDOT) regarding the right of way maintenance for selected State Routes located within the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:02:01

  2023-0310

  Award BL017-23, Frontier Drive phase II water main replacement, to JDS, Inc., amount not to exceed $4,258,964.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 01:02:58

  2023-0314

  Award BL011-23, purchase and implementation of mass spectrometry instrumentation for water analysis at The Water Tower, to PerkinElmer U.S., LLC and Waters Technologies Corporation, in the amount of $468,748.47. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 01:04:08

  2023-0315

  Award BL002-23, Lanier Filter Plant new chemical building and Shoal Creek Filter Plant onsite sodium hypochlorite generation system, to Alberici Constructors, Inc., amount not to exceed $83,654,856.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 01:05:36

  2023-0325

  Award BL029-23, HVAC system maintenance, repair, and replacement services for various Department of Water Resources locations on an annual contract (April 18, 2023 through April 17, 2024), to 5 Seasons Mechanical, LLC; Aircond Corporation dba EMCOR Services; Maxair Mechanical, LLC; and United Maintenance, Inc., base bid $2,500,000.00 (this represents a 6.3% decrease from the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 01:06:48

  2023-0336

  Award BL001-23, Lanier Filter Plant chemical addition and sampling improvements project, to Reeves Young, LLC, amount not to exceed $2,940,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 01:07:47

  2023-0313

  Approval to renew BL009-22, pump maintenance and replacement on an annual contract (May 18, 2023 through May 17, 2024), with Goforth Williamson, Inc., base bid $200,000.00. (Staff Recommendation: Approval)

  
• 01:08:26

  2023-0368

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County, the Gwinnett County Water and Sewerage Authority, and the City of Lawrenceville, to outline the responsibilities of the parties as it pertains to water and road infrastructure improvements within the Camelot Woods Subdivision in the City of Lawrenceville. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewer Authority Approved on April 10, 2023, Vote 5-0.)

  
• 01:09:32

  Adjournment